Library Tutorial for
Life Sciences Honours Students
Kenneth Lim
Kenneth.lim@nus.edu.sg
7 July 2014
Outline
• NUS Libraries and Services for Honours Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: Groups & Duplicates
• Cite While You Write
• Backing up
• Guides and Tips
2
Loan Privileges for Honours Students
Loan Entitlement
30 Items
28 Days
3 Online Renewals
How do I Borrow a Book?
FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581
3
NUS Libraries Portal
(http://www.lib.nus.edu.sg)
4
Services for Honours Students
5
Document Delivery Service (DDS)
• Request journal articles, book chapters or
conference papers that are not available in NUS
Libraries
• Accessed via E-Forms
• Cost borne by NUS Libraries
• Requires approval by your Supervisor (Max: 5x/year)
• Checking of request status
FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117
6
Recommended Online Resources
Type of Information
Recommended E-Resource
Multi-disciplinary Bibliographic Databases
Web of Science / Scopus
Biomedical & Life Sciences
BIOSIS Previews
Animal Biology & Taxonomic Reference
Zoological Record
Medicine, Dentistry, Pharmacy, Healthcare
& Life Sciences
PubMed (MEDLINE)
Experimental Protocols and Demonstration
Videos
Springer Protocols
Wiley Current Protocols
JoVE (Journal of Visualized Experiments)
Chemical Substance Structure
/ Properties & Reaction Searching
Reaxys / SciFinder (registration)
Theses & Dissertations
ScholarBank@NUS
ProQuest Dissertations and Theses
Newspaper Articles / Local Content
Factiva / Lexis-Nexis / NewspaperSG
7
Online Database Guides & Resources
• Biological & Life Sciences Subject Guide
http://libguides.nus.edu.sg/biology
• PubMed Resources
http://www.nlm.nih.gov/bsd/disted/pubmedtutorial/
• Web of Science
(includes BIOSIS Previews & Zoological Record)
http://wokinfo.com/training_support/training/
• Scopus Resources
http://help.scopus.com/Content/h_tutorials.htm
8
Plagiarism
• What is Plagiarism?
•
A piece of writing that has been copied from someone
else and presented as being your own work.
The American Heritage Dictionary of the English Language (4th Ed.)
•
The act of taking someone’s words or ideas as if they
were your own.
• Avoiding Plagiarism
•
CIT Preventing Plagiarism site
http://www.cit.nus.edu.sg/plagiarism-prevention/
•
Proper citation of information sources
•
turnitin software
•
Plagiarism Spectrum
http://turnitin.com/assets/en_us/media/plagiarism_spectrum.php
9
Citations & Bibliography
Two places to cite the references you have used:
• within a sentence (in-text citation)
In-text Citation
Herring and Paolillo (2006) found that the genre of a web entry, rather
than the gender of the writer, affects the style of writing.
• at the end of the document (bibliography/references)
Bibliography/Reference
Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in
weblogs. Journal of Sociolinguistics, 10(4), 439-459.
10
Introduction to Bibliographic Software
& EndNote
A software that:
• stores and organises references from
many sources
• inserts these references into a Word
document, and
• automatically formats your
references according to a predefined
citation style
Comparison of Reference Management Software
11
EndNote Online Guide
http://libguides.nus.edu.sg/endnote
http://libguides.nus.edu.sg/endnote
EndNote Workflow
1. Create an EndNote Library
2. Add references to the EndNote Library
3. Manage references: using groups & finding duplicates
4. Insert references in MS Word (Cite While You Write)
5. Change citation style and edit preferences
13
Step 1: Create an EndNote Library
a.
b.
c.
d.
Hands-on
All programs > EndNote > EndNote Program
File > New
Filename: Test (*.enl)
Save
14
Step 2: Add References to the Library
Direct
Export
Import
Text File
Online
Search
Import
PDF
Manual
Inputting
EndNote
Library
MS Word
Cite While You Write
15
Method 1: Direct Export
Export references directly from database
a. At the database, select the records you want
b. Save, output, export or send to EndNote
(Look for “RIS format”)
c. Click Open to transfer records to your EndNote
library
16
Method 2: Import .txt File
Used when references cannot be exported to EndNote.
Very few databases e.g. Factiva
a. At the database, select the records you want
b. Export text (.txt) file and save on desktop
c. In EndNote, go to File > Import
d. Browse and select the .txt file
e. Select Import option > Other filters
Which filter to use?
http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846
17
Method 3: Online Search
NATL
Search free databases (e.g. PubMed) and library
catalogues (e.g. LINC, Library of Congress)
a. Go to Online Search Mode > More
b. Select a free database or catalogue, e.g. NATL U of
Singapore
c. In the online search pane, search by exact title of book
or conference proceeding
d. Copy the reference to Local Library Mode
18
Method 4: Import PDF Files
Extracts references from PDF files
PDF must contain a Digital Object Identifer (DOI) and is
not a scanned document.
a. In EndNote, go to File > Import
b. Choose either file or folder, and change Import
Option > PDF
Note: If the author, title, journal, etc, fields are not
auto-populated, the PDF could be of the wrong
format or have an incorrect DOI
New in X7 - PDF auto-import folder
Whats new in EndNote X7 (Video)
19
Method 5: Manual Inputting
Video: http://youtu.be/30u5_b9d5D4
20
Step 3: Duplicate References
To set criteria:
• Edit > Preferences > Duplicates
To find duplicates:
• References > Find Duplicates
21
Managing References: Custom vs. Smart Groups
Custom Groups
Create folders to group (categorise) references
Smart Groups
Automatically group references based on your search
criteria, e.g.: author/year/title contains/is/word
begins with…
Note: Any references added to EndNote will be
automatically filed in the group, with immediate
effect
22
Step 4: Cite While You Write (CWYW)
• Use MS Word to insert citations into your paper
• Create a paper with properly formatted references,
bibliography, figures & tables
• Tip: Do NOT edit the citations and bibliographies in
Word. Edit the reference in the EndNote Library only
• Tip: To locate citation and bibliography fields, change
the MS Word’s Field Shading option
23
EndNote Tab & Field Shading
If EndNote is properly installed, you will see the EndNote
tab in Word
After you add references, Field shading shows up as text
highlighted in grey.
24
Inserting Citations
Method 1: Find Citation
a.
EndNote X7 tab:
Insert citation > Find Citation
b.
Search for a word in any field (e.g. title, author)
c.
Select the references that you want to insert into
your paper
Method 2: Insert Selected Citation(s)
a.In EndNote library, select a citation
b.Go to Word and place cursor at insertion point
c.Click on Insert Citation > Insert Selected Citation(s)
25
Editing Citations & References
Edit & Manage Citation(s)
E.g. add page numbers, exclude
author, exclude year
Edit Library Reference(s)
Place cursor in the citation, click
on Edit library references and
make the necessary changes.
Next, click on Update citations
and bibliography
26
Step 5: Change Style & Create a Bib Section
To change the citation style
EndNote X7 tab:
Click on Style > Select Another Style…
To create bibliography section*
a. Bottom right corner of Bibliography
group > Layout > Bibliography title
b. Type References (or Bibliography)
*The bibliography section appears only when you
insert a citation
*New in X7 - Create sections within Bibliography
27
Backing Up Library (1)
Method 1: Save a Copy
Creates an exact copy of the library  xxx Copy.Data
and xxx Copy.enl
• File > Save a Copy…
28
Backing Up Library (2)
Method 2: Compress Library
Saves the .enl file and .Data folder into one compressed file
• File > Compressed Library (.enlx)
• To restore: File > Open > Open Library…
29
Outline
• NUS Libraries and Services for Honours Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: Groups & Duplicates
• Cite While You Write
• Backing up
• Guides and Tips
30
Library Proxy Stem/Bookmarklet
NUS Libraries Proxy Stem
http://libproxy1.nus.edu.sg/login?url=
e.g. Prefix a URL with the NUS Libraries Proxy Stem
http://www.springerlink.com/content/e440n0431724460v/
http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.c
om/content/e440n0431724460v/
Installing the NUS Libraries Proxy Bookmarklet:
FAQ: http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223
31
Accessing Full-Text via Google Scholar
Setting up NUS Libraries access in Google Scholar :
FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648
Alternate direct link:
http://scholar.google.com/schhp?hl=en&inst=13660462560571941651
32
Accessing Full-Text via PubMed
Setting up NUS Libraries access in PubMed:
FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k
Direct link:
http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?
myncbishare=nuslib&holding=isgnuslib_fft
33
Thank You! 
Please fill in the feedback form at:
http://bit.ly/lsh7Jul14
Contact me at:
kenneth.lim@nus.edu.sg
Science Library sclib@nus.edu.sg
34