Introducing Microsoft
PowerPoint 2010
John Matthews (ITS)
What you know already
• Similar text handling to Microsoft Word
• Cut, Paste, Copy, Spell checker, Save, Print,
Help
• Formatting (fonts, font sizes, add/remove
bullets, justification)
• Insert objects from other packages e.g. Excel
charts
New in 2010
• File menu replaces Office button
• Transitions have moved to their own Ribbon
From PowerPoint 2007
• The Ribbon
• The mini toolbar
• Office button and quick access toolbar
• New slide layouts
• Different extensions – now .pptx
Main topics
• PowerPoint components – presentations,
slides, objects
• Creating a presentation
• Adding slides to your presentation
• Adding objects to your slides
• Rehearsing your show
• Organising your slides
What is PowerPoint?
• Microsoft PowerPoint is a presentation graphics
package.
• Features - text handling, outlining, drawing, graphing,
clipart and so on.
• PowerPoint can produce Presentations, Slides,
Handouts, Speaker's Notes and Outlines.
• Slides are made up of objects e.g. text and image
objects
Starting Microsoft PowerPoint
2. Type power
3. Press return or
click on Microsoft
PowerPoint
1. Click on Start
Views
Drag border to resize
View Toolbar
Creating a Title Slide
• Click anywhere
inside the dotted
line border.
• The instruction will
disappear and the
cursor will flash in
the centre of the
box.
• This box is called a
text block.
• Type in a title. You
can also add a
subtitle if you wish
Creating a New Slide
• Click on New Slide button on the Home
Ribbon
• Default style is Title and Content, which
allows you to add a bulleted list plus includes
buttons to add other objects
• Click on the bottom half of the button for other
slide layouts
Creating a Bulleted List
1. Click on the Title Block and type a title.
2. Click inside the
bulleted text block and
type your text
3. Press Enter. Another
bullet will appear
Working with objects on slides
• Select the object by
clicking on it
• Here a text box object is
selected
• Drag corners to re-size
objects
• Hold down shift key to
select multiple objects.
Adding Graphics
• Click the icon to open
the Clip Art selector
• Search for an image
and click Go
• Double click to add an
image
• Or Choose Insert, Picture
to insert your own graphics
Adding Objects
• Choose Insert, Object to add objects such as
– Excel charts and tables
– Word equations, drawings and organisational charts
– Graphics created by packages such as Adobe Photoshop or
Paintshop Pro
Saving Your Presentation
2. Click on
Save
1. Click on the File
button
Saving Your Presentation (cont.)
3. Select folder or create new folder (within
Documents in ITS rooms)
4. Type in a file name.
5. Click on Save
Viewing your slide show
• From Slide Show Ribbon choose From
Beginning
• To go to next slide click mouse or press
space bar
• Right click mouse to get menu
• Pointers – Pen lets you draw on slide
• On-screen icons (bottom left – move mouse
to see)
Previous Pen Options Next
Slide transition
• The Transitions Ribbon allows you to
introduce special effects
• You can apply the selected transition to the
current slide or to all your slides
Slide Animations
• Select the
objects that you
wish to animate
• Choose
Animations,
Add Animation
• Use the
Animation Pane
to change the
effect options
Organising your slides
1. Click on the View Ribbon
2. Click on Slide Sorter
3. Click on a slide to select it. You can now
1. “drag & drop” to a new position
2. Cut and paste to a new location
3. Delete it by pressing the delete key
Printing your show
• From File Button
choose Print
• The drop down below
the Slides box allows
you to choose slides,
handouts, speakers
notes etc.
• For handouts you can
choose number of
slides to page
Finding out more
• Software made Simple Guide to Microsoft
PowerPoint
• PowerPoint Help
• PowerPoint tutorial
• Electric Paper – computer based training
material for ECDL, a module to which you
may enrol yourself within Blackboard
Using Help
• Click on the Question mark icon,
top right
• Type text into the Search for:
box
• In the example on the next slide
we have used Insert a imported
picture
PowerPoint Help
Rehearsing your show
• From Slide Show Ribbon choose Rehearse
Timings
• If you are interacting with an audience don’t
save your timings
Click on No
Running an unattended show
• Set up Slide show
lets you have a
continuously
looping show.
• Select Browsed at
kiosk (full screen)
• To stop the show
press the Esc key
Exercise 1 – Practice some
techniques
• Referring to the handout for this presentation
practice the techniques that are identified in
the speakers notes
Exercise 2 – Create a simple
presentation
• Create a slide show on a topic of your choice
• Your show should run for 5 minutes
PowerPoint Tutorial
• Open the file Departments
(P:)\CCS\overview.pps
• Click OK if you see a security warning
• View the show
• To see how the slides were created go to
Normal view