Microsoft Office
Microsoft
Office
PowerPoint 2013
PowerPoint 2013
Courseware # 3256
Lesson 1: Getting Started
Microsoft Office
PowerPoint 2013
Lesson Objectives
• start PowerPoint
• switch between presentations
• identify elements on the screen
• view a presentation in a new
window
• use the Ribbon
• view Screen Tips
• use the Quick Access Toolbar
• create new blank presentations
• create presentations from
themes and templates
• move around in a presentation
• manage presentation files
• use Backstage to save, open,
and close presentation
• save a presentation to SkyDrive
• maintain backward
compatibility
• save in a different file format
• change slide size options
• add and modify document
properties
• arrange windows
• use presentation views
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Microsoft Office
PowerPoint 2013
Starting PowerPoint in Windows 8
 From the Start screen, click or tap the PowerPoint
2013 tile. You will then switch to the Desktop,
where PowerPoint runs.
 From the All Apps screen, click or tap the
PowerPoint 2013 icon. You will then switch to the
Desktop, where PowerPoint runs.
 On the Desktop, click the PowerPoint 2013 Quick
Launch icon in the taskbar.
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Microsoft Office
PowerPoint 2013
Starting PowerPoint in Windows 7
You may use one of the following methods:
•
Click the Start button on the Windows taskbar, then select All
Programs, Microsoft Office 2013, PowerPoint 2013.
•
If PowerPoint 2013 has recently been used on the computer or has
been pinned to the Start Menu, it will appear on the first Start
menu list. If so, click the shortcut to start the program.
•
If PowerPoint 2013 has been pinned to the taskbar, the PowerPoint
icon will be displayed after the Start button on the taskbar. Click
the PowerPoint icon to start the program.
•
If available, you may also double-click the PowerPoint 2013
shortcut on the Windows Desktop.
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Microsoft Office
PowerPoint 2013
Looking at the Screen
Control Icon
File Tab
Quick Access Toolbar
Ribbon Tab
Title Bar
Help
User
Ribbon
Minimize
Ribbon
Ribbon Group
Slide
Pane
Slide thumbnail list
Status Bar
Split Bar
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Notes Pane Button
Comments Pane Button
View Buttons
Zoom Slider
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Microsoft Office
PowerPoint 2013
Using the Ribbon
• Tabs are similar to menu commands
• Contextual ribbons appear when active
– Different color than normal interface
• Use
to hide or
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to show ribbon
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Microsoft Office
PowerPoint 2013
Using Task Panes
• A task pane is a multipurpose pane
that appears on the right side of the
PowerPoint window.
• PowerPoint 2013 has added several
additional task panes, such as Format
Shape and Format Picture.
• A task pane appears only if you select
Task Pane options like Research,
Selection Pane, Animation Pane, and
Clipboard.
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Microsoft Office
PowerPoint 2013
Viewing Screen Tips
• Quick description of feature
• Position mouse cursor over item to display tip and keyboard shortcut
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Microsoft Office
PowerPoint 2013
Using the Quick Access Toolbar
• Contains buttons for frequently used commands
• Can be customized
• Can be positioned above or below Ribbon
PowerPoint
Control
icon
Undo
Save
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Redo
Customize Quick
Access Toolbar
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Microsoft Office
PowerPoint 2013
Creating New Presentations
Search
Suggested
Searches
Templates
and Themes
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Microsoft Office
PowerPoint 2013
Moving Around in Presentations
• To access slides:
– click a slide in the Slide thumbnail list
– use the scroll bar on the right of the screen
– press PgDn or  or  to move forward one slide
– press PgUp or  or  to move backward one slide
– press Home to move to the first slide
– press End to move to the last slide
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Microsoft Office
PowerPoint 2013
Changing Slide Size Options
•
Change slide size and orientation for standard or wide-screen displays
•
On the Design tab, in the Customize group, click Slides Size, and then select
either Standard (4:3) or Widescreen (16:9); or select Custom Slide Size to
open the Slide Size dialog box.
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Microsoft Office
PowerPoint 2013
Switching Between Presentations
• To switch between presentations:
– Preview and select open presentations on Windows taskbar; or
– Click View, then Switch Windows
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Microsoft Office
PowerPoint 2013
Saving Presentations
• Maximum of 255 characters
• Name should identify contents quickly
• Cannot use: / \ : * ? “ < > |
• .pptx extension assigned automatically
• Type to replace suggested file name
• Can save file to any location you can access
• Use Save As to save version with a new name
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Microsoft Office
PowerPoint 2013
Maintaining Backward Compatibility
• Detects issues with presentations created with earlier
versions of PowerPoint, and when saving to earlier version
formats.
• Click File and, with Info selected, click Check for Issue and
then click Run Compatibility Checker.
• To convert to PowerPoint 2013 format click File, click Info,
and then click Convert.
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Microsoft Office
PowerPoint 2013
Modifying Presentation Properties
• Properties, or metadata, help you make a
file easier to find and identify its contents
• You can view and modify the properties
of a presentation file right from within
PowerPoint.
• To view and modify document properties:
– Click File and select Info; the properties appear
on the right.
– Click Properties and select Show Document
Panel to view the properties from within the
presentation, or
– Click Advanced to see all the properties in a
dialog box.
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Microsoft Office
PowerPoint 2013
Viewing Presentations
Presentation views in View tab
Presentation views in Status Bar
Normal
Reading View
Slide Show
Slide Sorter
Normal View
Add and edit slides and slide content.
Outline View
View an outline of the text within the presentation.
Slide Sorter View
Reorganize slides and add sections
Reading View
View presentation adapted to monitor size for ease of reading.
Notes Page
View one slide and notes for ease of editing notes.
Slide Show
View presentation.
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Microsoft Office
PowerPoint 2013
Viewing Presentations in Grayscale or Black
and White
• To view your presentation in Grayscale or Black and White:
– Click the View tab, then choose either Grayscale or Black and White.
• To customize the color conversion, click one of the color conversion
options in the Change Selected Object group.
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Microsoft Office
PowerPoint 2013
Closing a Presentation
• To close a presentation:
– Click Close for the PowerPoint application; or
– click File and then Close; or
– press Ctrl+W or Ctrl+F4 ; or
– point at the PowerPoint button in the taskbar and then, in the window with
the presentations, click the X button for that file.
• You will be prompted to save the presentation if it has changed.
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Microsoft Office
PowerPoint 2013
Opening a Presentation
• To open a presentation:
– Click File, click Recent, and
then click the file from the
list of recent presentations;
or
– click File and then click
Open; or
– press Ctrl+O or Ctrl+F12.
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Microsoft Office
PowerPoint 2013
Lesson Summary
•
start PowerPoint
•
arrange windows
•
identify elements on the screen
•
switch between presentations
•
use the Ribbon
•
•
view Screen Tips
view a presentation in a new
window
•
use the Quick Access Toolbar
•
Manage presentation files
•
create new blank presentations
•
•
create presentations from themes
and templates
use Backstage to save, open, and
close presentation
•
save a presentation to SkyDrive
•
move around in a presentation
•
maintain backward compatibility
•
change slide size options
•
save in a different file format
•
add and modify document
properties
•
use presentation views
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Microsoft Office
PowerPoint 2013
Review Questions
1.
Which toolbar provides direct access to frequently used commands
and can be customized to contain commands you use regularly?
2.
Which Ribbon tab opens into a full-screen window called Backstage
view?
3.
When creating a new presentation, which options are available in the
Start screen?
4.
Which orientation is the default for notes, handouts and outlines?
5.
What command is used to view multiple windows side-by-side.
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Microsoft Office
PowerPoint 2013
Review Questions
6.
What command is used to view multiple windows of the same
presentation?
7.
What feature is used to ensure your file will convert smoothly to an
earlier version of PowerPoint?
8.
Which presentation view is similar to the Normal view, displays an
outline of the text within the presentation and is useful for editing
purposes?
9.
Which presentation view displays thumbnails of all the slides, lets
you change the order of slides by dragging and dropping but
cannot be used to edit the contents of slides?
10. In which presentation views can you view your slides in grayscale
or black and white?
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