The Toolkit
The Commissioning
Commissioning
Toolkit
Aims and Objectives
Commissioners to leave with an
understanding of;
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The Commissioning Journey
The Commissioning Process
Familiarisation of Commissioning Toolkit
Sheffield City Council Support
The Agenda
• Sheffield’s Journey
• Commissioning Overview
• The Commissioning Toolkit overview
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Stakeholder Management Process
The Prioritisation Process
Options Appraisal Process
Commissioning Strategy Development
• Sheffield City Council Support
• Questions and comments
• Close
Sheffield’s Journey
• 2010 Commissioning process developed and implemented
• 2011 Strategic Review undertaken and actions agreed to;
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Develop a toolkit
Provide clarity on roles and responsibilities
Provide mandatory training to all SCC Commissioners
Identify a general support team
Implement quality assurance
• The toolkit has been informed by Commissioners, Directors, Procurement
Professionals, across our Council and within the network of public sector organisations
and local authorities.
• The toolkit identifies best practice and dovetails with the business planning process,
budget planning process, with contract management and procurement policies.
• The toolkit details the activities required to undertake robust commissioning; includes
mandatory obligations and specifies roles and responsibilities in compliance with the
Council’s Standing Orders and Corporate Policies and Procedures.
Commissioning
Analyse
Plan
Outcomes and
Requirements
Defined
Commissioning
Strategy Developed
Supply Market
Analysis
Options
Appraisal
Service User Analysis
Procurement & Contract
Management
Service Provision
Review
Review and Evaluate
Performance Feedback
into Strategy
Priority
Establishment
Develop
Specification
and Contract
Commissioning
Strategy
Development
Develop
Procurement Plan
Contract
Review
Lessons Learned
Implement
Procurement Plan
Contract
Monitoring
Contract
Implementation /
Exit
Implement
Services
Market Review
Review
Outcomes Reviewed
Performance
Evaluation
Decommission
services
Do
Services
Implemented
The Commissioning Toolkit
To help you as a Commissioner to manage your Commissioning
activity as effectively as possible, a single unified process has
been identified & agreed.
By adhering to The Commissioning Process the Council and
external stakeholders will achieve;
• A clear and shared understanding of what Commissioning
means
• Clarity around roles and responsibilities
• A better understanding of Commissioning activity
• Demonstrable improvement to service delivery
• Compliance to the Standing Orders of the Council and the law
• Build on recognised best practice
The Toolkit
• Currently SSC’s branding – bespoke
options
• Sharepoint secure
• Current updates
• Gateway process
The Toolkit
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Stakeholder Management Process
The Prioritisation Process
Options Appraisal Process
Commissioning Strategy Development
How Sheffield will support the implementation
in Councils:
 Organise Regional awareness raising events or key stakeholder
events
 Run one day training courses on how to implement the
approach and the detailed use of the toolkit:
 On Council premises
 Up to 10 delegates per session
 Each delegate gets a full set of the documentation, toolkit etc
 Cost is £500 per session plus expenses
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How Sheffield will support the implementation
in Councils:
• Annual Toolkit Support & Maintenance fee to provide:
• Help desk support
• Annual update of Toolkit to incorporate latest thinking,
experience and developments
• User Group Events
• Forums & Networking – Sharing best practice
• Cost per organisation (regardless of number of toolkits)
with 3 year commitment
• Small Council - £2700
• Medium Council - £3600
• Large Council - £4500
• Ad hoc detailed consultancy support on specific areas,
problems etc at a defined day rate if requested
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Questions/Discussion