
The Kronos application utilizes single sign-on.

A short-cut to Kronos will be on your desktop.

Enter sign in and sign out time daily




Several different methods
Time off Requests
Approve Time Cards
Check Accrual Balances



Sign in and out of Kronos daily
Enter time off requests
Approve time card at the end of the pay period


By 10 am on the Monday after payday
Check accrual balances at the end of every pay
period

4 Methods to Signing In and Out
Web Application Via a PC
 InTouch Device
 Teletime
 Mobile Application


Web Application



Done via a computer connected to the ODOT
network
The most common way for office employees or
employees with an ODOT PC to sign in and out
Kronos has single sign on and there will not be a log
in page
Timecard
Totals
Timestamp
Accrual
Balances
Related
Items
Click Record
Timestamp
Click Refresh
for the time
stamp to
appear on time
card
Confirmation
of time
stamp
recorded
Time
stamp
recorded;
do not
need to
click save
Enter Time
Manually
Once you click out of the
box where you typed in the
time, the save button
enables.
Since the time was
manually entered, you must
click save for the timecard
to be populated

If you manually type in your time, the system
will time stamp the entry.
Entered an in
punch of 7:00
am for 7/20/13
Date / Time
and User
who
entered the
in punch



Everyone is defaulted to a 30 minute lunch
deduction. If you take a 60 minute lunch let
payroll know so they can move you to the
appropriate lunch group.
If you take longer than your standard lunch,
sign in and out to override your lunch.
You can cancel your lunch deduction and it
will be sent to your manager for approval.


Kronos is programmed to automatically deduct
lunch after 4 hours of work.
Employees working more than 4 hours who do
not take a lunch will need to cancel the lunch
deduction. This will then have to be approved
by their manager.
Click Save

The system is set to round each individual
punch to the nearest 10th of an hour
0 stays at 0
 1, 2, or 3 rounds back
 4 or 5 rounds forward
 6 stays at 6


Example:


In at 6:58 AM, will round to 7:00 AM
Out at 3:29 PM, will round to 3:30 PM
 Total of 8 hours


In at 7:05 AM, will round to 7:06 AM
Out at 3:33 PM, will round to 3:30 PM
 Total of 7:54 hours

Kronos will still show your actual in and out times
but will calculate total hours based on rounding
In At 6:58 AM
Out at 3:29 PM
Total of 8
hours for the
day
In At 7:05 AM
Out At 3:33 PM
Total of 7:54 or
7.9 hours for
the day



Kronos is programmed to auto-deduct a 30minute (or 60-minute) lunch after more than 4.0
hours of work. Once an employee has worked
4.1 hours, his/her lunch will be auto-deducted
(unless the time has been transferred to Report
Back or Snow & Ice).
An employee’s lunch auto-deduction is NOT
dependent on his/her schedule. It is dependent
on the in and out punches.
Note: Everyone is defaulted to a 30-minute lunch
auto-deduction. If you normally take a 60-minute
lunch, let payroll know so they can move you to
the appropriate lunch group.
•
Each District or Division will determine
whether other employees will be on a schedule.


Before an employee can be compensated for
Overtime, the Overtime must be approved by
the manager.
Approved overtime will default to paid

Employees can transfer the Overtime to Comp Time
when they approve their timesheet.
Employee has time in
excess of 40 hours.
Overtime has been
approved by manager.

Each employee must approve their timecard by
10:00 AM on the Monday after payday.


If you need to make changes after approving your
timecard, see your manager
After the employee approves their timecard, it
will go to the Manager for final approval before
being sent to Central Office Payroll
Review Daily
In and Out
Review Totals
Click More
When ready,
Click Approve
Timecard will be
put into an
Approved status
Once an employee has
approved his or her timecard,
they cannot make any more
changes.

Time off requests are submitted by the
employee and sent to their manager for
approval.


In the Future: I want to take November 25th – 29th
off.
- OR For a day in the past: I took a personal day Monday
My Time Off
Requests can
be found in
Related Items.
Click on a
related item to
open a new tab
Clicking on a related
item opens a new
tab. To return to
your time card, click
My Information
Shows any time off
requested/approved
Shows accrual balances
The days shown default to the first
week of the current pay period. To
move to the next week of the pay
period, click on the forward arrow
next to the dates being displayed.
To view the week of
November 25th, click on
the Select Dates Icon next
to the down arrow
In the Select Dates box,
click on the calendar icon
Use the left and right arrows to go
to the month; then select the date.
Selecting a start date will
populate both the start and end
dates.
To change the end date, click on
the calendar icon next to the end
date and select the end date.
Once you have the Start Date and
End Date you would like to view,
click OK
The drop down now
indicates the time frame
available to view.
The screen changes to
the week that includes
November 25th to the 29th.
The dates available to
view have changed as
well.
Indicates November 28th
is a holiday.
This is important when
requesting time off.
Click Request Time Off.
Note: If you click Request Time
Off without changing the
dates, request dates will
default to the time period listed
in the drop down
Request
Time Off
screen
appears
Defaults to the
first date in the
dates selected.
Use the
calendars to
select a start and
end date
The Pay code
defaults to
VACLV. If you
want to change it
to another leave
type select from
the drop down.
Enter the start
time for your
request.
Enter how many
hours you would
like to take off
each day.
Click Submit if all
Click the
calendar icon to
select the dates.
Select the date
November 29th.
Click OK.
Verify Start Date
and End Date.
The Pay code
defaults to
VACLV. If you
want to change it
to another leave
type select from
the drop down.
Enter the start
time for your
request.
Enter how many
hours you would
like to take off
each day.
Click Submit if all
information has
Request is in a
submitted status.
To see the
details of the
request, click
on the
request and
select Details
Shows Date
submitted; who
submitted it and
the status
Shows Pay
Code being
used; Start
date; End date
and time.
To retract the
request, click on
the request and
select Retract


If you have multiple days in your request, all
days requested will be retracted.
Requested days should be within the same pay
period.
Shows Date
submitted; who
submitted it and
the status
Shows Pay Code
being used; Start
date; End date.
Click Submit
Indicates the
request has
been retracted



All FMLA questions are to be directed to your
local Benefits Coordinator.
Employees on an intermittent leave cases will
fill out a form to determine what leave they
will be using.
Employees will be able to adjust the hours of
the leave in Kronos using the Quick Leave
Editor.