Ms. Scales
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Word Processing
◦ A process using a computer to input and edit text.
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By using a word processor, such as Microsoft
Word, you are able to do instant corrections,
move text to different locations, and create
unique looks.
WYSIWYG
◦ Acronym for “what you see is what you get.” An
editing interface in which the file being created is
displayed as it will appear. Pronounced “wizywig”
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Home Row Keys
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Scrolling
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Select
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Navigate
◦ The starting point for your hands when beginning on
the keyboard. The keys on the left hand are a s d f
and right hand are j k l ;.
◦ Moving through a document from top to bottom and
left to right
◦ Allows you to choose a part of the document to work
with by dragging over it with the mouse to highlight
the words
◦ To move through your document to a particular
location
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Edit
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Cursor
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Word Wrap
◦ To change or make corrections in a
document
◦ Highlighted or bright sometimes blinking
line or other mark that shows where the
next letter or character will appear.
Sometimes the cursor is a special picture
or icon.
◦ Word wrap is a word processing feature
that permits information to be keyed on
successive lines without having to tap the
return/enter key at the key of each line.
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Tool Bar
◦ The bar that contains buttons that can be clicked
to perform different tasks
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Menu
◦ A list of related commands
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Menu Bar
◦ A bar that displays the names of available menus
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Button
◦ A graphic icon that can be clicked to perform a
specific task
Menus
Tool Bar Ribbon
Buttons
Delete
◦ To remove text from a document
 Undo
◦ To undo the last command you did
◦ Ctrl + Z
 Redo
◦ To have the program do the last
command or redo the undo
◦ Ctrl + Y
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Drag
◦ To move text by selecting it, holding
down the mouse button and moving
the mouse
 Macro
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◦ A recorded series of commands
(keystrokes and instructions) that are
treated as a single command.
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Go to the File Menu
and select New
command or press
Ctrl + N macro.
A previous
document can be
opened by using the
Open command or
Ctrl + O.
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This is the Home menu for most of your
formatting items:
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Font
Font Size
Alignment
Cup, Copy, Paste
Bullets and Numbering
Text Effects
Bold, Italics, Underling
Line Spacing
Sort
Font Size up and size down
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Cut
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Copy
◦ To remove part of a document, usually placing it
temporarily in memory so that the cut portion
can be inserted (pasted) elsewhere
◦ Go to the Home Menu and select Cut
◦ Ctrl + X
◦ To highlight a section or whole document and
leave it unaffected but make a duplicate and put
it in another place
◦ Pull down the Home Menu and select Copy or
Ctrl + C
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Paste
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Clipboard
◦ To insert text or a graphic that has been
cut or copied from one document into a
different location in the same or a
different document
◦ Pull down the Home Menu and select Paste
or Ctrl + V
◦ Place where cut or copied text is stored
for future use
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The basics of
creating a document
look include:
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Margins
Tabs
Alignments
Line spacing
Fonts
Typefaces
Font sizing
Text styles
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Format
◦ Specifies the font,
alignment, margins,
and other properties.
The format is the
layout of a document
and determines how
the document will
appear on the screen
and what it will look
like when printed.
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Margins
◦ the blank spaces to the
left, right, top, and
bottom of a page. The
size of the margins can
be increased and
decreased as need.
◦ Go to the Page Layout
Menu and select the
Margins Button. The
default Margin choices
will pop up.
◦ Or you can choose
Custom Margins…
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Page Orientation
◦ This changes the way
your paper is turned
in Word
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Columns
◦ To allow you to put
your text in more than
one column
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Border
◦ A line or box that frames
the text
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You can add a border
to your document to
change the look.
Use the Page Layout
Menu and select the
Borders and Shading
command and select
the settings, styles,
and select ok.
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Tabs and Indents:
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Alignment:
◦ One or more spaces that are used to move the text to the
right or left margins. Stops are set in the ruler at the top of
the page. When the tab key is pressed the cursor will move
to the next tab location. This allows the user to indent
paragraphs and lists.
◦ Refers to the way lines of text are arranged to the edges of
a block of text
◦ The alignment buttons can be found on Home Menu
Left justified
Center justified
Right justified
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Line Spacing
◦ Refers to the number of blank spaces between lines
of type. In a word processor, spacing can be set to
almost any amount of line spacing.
◦ Pull down the Line Spacing button on Home Menu
and select the size of spacing you want to use
◦ Types:
1.0:
Single Spacing
Single Spacing
Single Spacing
Single Spacing
2.0:
Double Spacing
Double Spacing
Double Spacing
Double Spacing
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Font
◦ The look or the design
of a full set of letters,
numbers, and symbols,
also called Typeface
◦ Examples:
 Times New Roman
 Courier
 Arial
◦ To change your font, on
the Home Menu and
look for the Font menu
to pull down to see your
choices
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Font Sizing
◦ Allows you to change
the size of the words
or text
◦ You also have a size
up and down option
for speed and
convenience.
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Text Styles
◦ A effect that can be
applied to a font
◦ Bold: The thicken the
characters
◦ Italics: To slant the text
to the right
◦ Underline: To add a line
under the characters
◦ Font Color: The color the
characters appear as
◦ Text Effects: Adds a
visual effect to the words
highlighted, like a
shadow or glow
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Bullets
◦ A typographical symbol, such as
a filled or empty circle, diamond,
box, or asterisk, used to set off a
small block of text or each item
in a list. Round and square
bullets are used to set of
different levels of information
◦ To insert bullets, use the bullet
button on the Home Menu
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Numbering
◦ The command for the computer
to automatically start a
numbered list for you in word,
sometimes it will take over after
you have started numbering
◦ To insert bullets, use the
numbering button on the Home
Menu
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Spell check
◦ A word processing programs
contain a spell check program
which can verify the correct
spelling of words in a
document indicated with a red
squiggly line.
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Grammar Check
◦ A word processing programs
contain a grammar check
program which can verify the
correct grammar in a document
indicated with a green squiggly
line.
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To use the spell grammar
check program pull down the
Review Menu and select the
Spell Grammar check or F7.
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Thesaurus
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AutoCorrect
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AutoText
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Word Count
◦ A collection of words and their synonyms, similar
to a dictionary
◦ A word tool that automatically corrects common
spelling errors
◦ Text that can be inserted through the menu or
keyboard shortcut
◦ The command that counts
the number of words,
characters, and paragraphs
in a document or selection
of text
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Translate
◦ This allows for words
or paragraphs to be
translated using a
bilingual dictionary
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Comment
◦ To add a comment
you can only see in
the file, but not
printed
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Headers
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Footers
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◦ One or more lines of text that appear
at the top of every page of a document
and often includes information like
names and titles
◦ Consists of one or more lines of text
that appear at the bottom of every
page of a document and often includes
the page number.
To add headers and footers go to
the Insert Menu and Select the
Header and Footers command
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Table
◦ A collection of data arranged
in rows and columns. Tables
are commonly used in word
processing programs. They
are also used in spreadsheets
and database programs
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To insert a table use the
Insert Menu and look for
the Table button. From
there you can alter the
size and information in
the table.
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Footnote
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Endnote
◦ The note at the bottom of the page used to cite
references or give more information
◦ The note at the bottom of the page or section
used to cite references or give more information
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Page Break
◦ The place where one printed page ends and the
next begins
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Insert
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Clip Art
◦ To add text or a graphic to a
document
◦ A series of picture files that are stored on a disk
that can be "clipped" and pasted into a document.
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Graphic
◦ A visual representation such as a photo,
illustration or diagram. A graphic may contain
text, but text by itself is not considered a graphic
unless it is done in a stylized fashion
◦ You can use a graphic or clip art to enhance
you’re your document.
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To Insert a graphic
or clip art into your
document pull
down the Insert
Menu and select the
Insert Menu and
choose the option
you need
Shapes
◦ A collection of ready
made shapes you can
use in a document
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Once your image is placed in your document
you can resize the images by selecting the
handles at the corners of the image and move
in or out diagonally.
You can move the image and change the
justification to left, right, or center.
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Text Box
A box in which the user
may enter text and place
inside a document in any
size or shape
To insert a text box, pull
down the Insert Menu
and select the Text Box
command
◦ Decorative text as a graphic
image
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Character
◦ Individual Letters, Numbers, Symbols, and
Punctuation Marks
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Style
◦ A set of defined formatting characteristics
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Highlight
Changes the background of selected text to draw
attention
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Symbol
◦ A character such as a monetary symbol that does
not appear on the keyboard but can be inserted
using the Symbol dialog box, these are found under
the Insert Menu
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Special Character
◦ A character such as a Trademark symbol that does
not appear on the keyboard but can be inserted
using the Symbol dialog box
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Save
◦ To store a file on diskette or
hard drive for future use
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To save a document
select the File Menu and
select the Save command
or Ctrl + S or Save As
command.
Select where you want
your file to be saved to
and under a unique file
name.
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Print Preview
◦ This will show an
image of exactly
what the printed
output will look like
(WYSIWIG)
MS Word 2010
automatically
creates a Print
Preview on the
Right side!
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Print
◦ Allows you to send a
computer document to a
printer and get a
hardcopy. You can select
the number of copies, the
pages, and the printer.
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Use the File Menu and
select the Print
command or Ctrl + P