MS Licensing - Today
• Out of compliance in many areas, particularly
in a couple of colleges
• Current campus spend is over $400K/year, and
we’re still not compliant
• Significant risk – recall CU Denver audit result
costing ~$1m/yr.
A New Model to Consider
• Opportunity to license Office for all fac/staff
– Part of our move to Office 365
• Simplifies: Licensing & Office 365 deployment
• MS License renewal due June 30, 2014
– So need to act very quickly
Benefits
• All faculty, staff and students would be eligible
to download 5 copies of MS Office
– For any device (Mac, PC, iPad, phone)
– Very significant costs savings here
• Guaranteed 99.9% uptime SLA
• Unlimited email archiving and legal hold
capabilities
• Ensures compliance because it is FTE-based
• Greatly simplifies the annual licensing exercise
Current EES (formerly Campus
Agreement) Licensing
• Most areas license Windows Upgrade / CALs /
Office via EES on formula-based FTE count
• FY15 EES Enrollment numbers:
Desktop Core Bundle ($53.98):
Desktop Enterprise Bundle ($67.47):
Office Only ($25.60):
• FTE formula under EES:
3,935
1,771
738
Full Time Faculty + Full Time Staff + (Part Time Faculty / 3) + (Part Time Staff / 2)
• Only “Information Workers” are included in counts
Current EES (cont.)
• Desktop Core Bundle includes:
– Core CAL Suite
•
•
•
•
•
•
Windows Server CAL
SharePoint Server CAL Standard
Exchange Server CAL Standard
System Center Configuration Manager CML
Lync Server CAL Standard
System Center Endpoint Protection (AV)
– Microsoft Office Pro Plus
– Windows Enterprise Upgrade
• Desktop Enterprise Bundle includes:
– Desktop Core Bundle (i.e., all of the above)
– Enterprise CAL versions for Exchange, SharePoint, Lync
• Office Only includes Office Pro Plus – no CALs or Windows Upgrade
rights
Proposed Licensing Model
• Hybrid on-premises (EES) + Office 365 cloud model
• New model pricing (guaranteed for 3 years, includes
a 45% discount from Microsoft) per FTE:
EES Core CAL Suite:
$9.98
EES Enterprise CAL Suite:
$16.59
EES Windows Enterprise Upgrade: $16.42
Office 365 A3 SKU:
$24.31
(i.e., license Office Pro Plus via Office 365 A3)
• With proposed supplemental funding from Telecom, UTFAB,
and ASCSU, Office 365 A3 drops to $15-$16/Person (fairest
way to distribute savings).
Proposed model (cont.)
• For current Desktop Bundle customers:
– Purchase appropriate CAL Suite (Core or Enterprise) plus
Windows Enterprise Upgrade under EES; FTE formula
applies
– Purchase Office 365 A3 SKU; no FTE formula applies
• For current Office Only and not-currently-EES areas:
– Purchase Core CAL Suite under EES; FTE formula applies
– Purchase Office 365 A3 SKU; no FTE formula applies
• Office 365 A3 SKU is licensed by head count (full and
part time faculty/staff), no FTE formula is allowed.
Proposal for getting there
• ASCSU and UTFAB interested in contributing
@ $1 per student FTE per year => $54K
• Telecom contribution
– Total contribution: $40k/yr. for Unified Messaging
– An additional $20k/yr. above current costs
• At the campus level, budget neutral, but
– Redistribution of expenses at the unit level
Costs
Current MS EES
College of Agricultural Sciences
$ 19,162.90
Ag Experiment Station
$
5,398.00
College of Business
$
9,393.56
College of Natural Resources
$
3,227.88
College of Veterinary Medicine
$ 60,106.09
College of Liberal Arts
$ 36,976.30
College of Natural Sciences
$ 18,457.60
College of Engineering
$ 41,456.64
College of Health & Human Sciences $ 22,293.74
Colorado State Forest Service
$
6,981.70
CSU Extension
$
3,022.88
President
$
6,801.48
Provost
$ 34,007.40
VP Operations
$
6,153.72
VP Research
$
8,906.70
VP Student Affairs
$ 54,831.30
VP University Advancement
$
5,128.10
BoG/General General Counsel/IA
$
1,403.48
Totals
$ 343,709.47
Proposed EES+A3
$
21,745.79
$
6,797.01
$
14,147.59
$
38,089.00
$
63,811.56
$
41,859.18
$
40,840.65
$
44,269.17
$
27,117.97
$
4,457.64
$
8,698.47
$
9,622.69
$
35,229.15
$
11,688.27
$
8,342.84
$
50,841.28
$
4,234.01
$
759.33
$
432,551.60
Difference
$ 2,582.89
$ 1,399.01
$ 4,754.03
$ 34,861.12
$ 3,705.47
$ 4,882.88
$ 22,383.05
$ 2,812.53
$ 4,824.23
$ (2,524.06)
$ 5,675.59
$ 2,821.21
$ 1,221.75
$ 5,534.55
$ (563.86)
$ (3,990.02)
$ (894.09)
$ (644.15)
$ 88,842.13
Proposed+Telecom
$
19,777.12
$
6,135.63
$
12,673.99
$
33,366.51
$
58,632.68
$
38,076.55
$
36,226.46
$
40,451.73
$
24,538.20
$
4,326.14
$
7,549.76
$
8,620.95
$
32,270.34
$
10,307.49
$
7,708.53
$
47,182.41
$
3,959.40
$
747.73
$
392,551.60
Difference
$ 614.22
$ 737.63
$ 3,280.43
$ 30,138.63
$ (1,473.41)
$ 1,100.25
$ 17,768.86
$ (1,004.91)
$ 2,244.46
$ (2,655.56)
$ 4,526.88
$ 1,819.47
$ (1,737.06)
$ 4,153.77
$ (1,198.17)
$ (7,648.89)
$ (1,168.70)
$ (655.75)
$ 48,842.13
Proposed+Telecom+Student
$
17,119.41
$
5,242.77
$
10,684.62
$
26,991.14
$
51,641.19
$
32,969.99
$
29,997.29
$
35,298.18
$
21,055.51
$
4,148.61
$
5,998.99
$
7,268.60
$
28,275.95
$
8,443.44
$
6,852.22
$
42,242.94
$
3,588.68
$
732.06
$
338,551.60
Difference
$ (2,043.49)
$ (155.23)
$ 1,291.06
$ 23,763.26
$ (8,464.90)
$ (4,006.31)
$ 11,539.69
$ (6,158.46)
$ (1,238.23)
$ (2,833.09)
$ 2,976.11
$
467.12
$ (5,731.45)
$ 2,289.72
$ (2,054.48)
$ (12,588.36)
$ (1,539.42)
$ (671.42)
$ (5,157.87)
Example
• Today, licenses Desktop Core Bundle, formula-based
FTE count is 100; head count is 150:
– 100 * $53.98 = $5,398.00
• Proposed, license Core CAL Suite+Windows Enterprise
Upgrade+Office 365:
Base: (100 * ($9.98+$16.42) + (150 * $24.31)) = $6,286.50
With Telecom supplement:
(100 * ($9.98+$16.42) + (150 * $20.44)) = $5,706.00
With Telecom and UTFAB/ASCSU supplements:
(100 * ($9.98+$16.42) + (150 * $15.22)) = $4,923.00
• Areas that don’t currently utilize EES will pay more (but
some utilize MS Select, so must consider annualized
Microsoft expenditures)