Office 365 Education –
Licensing Student Advantage
Value of Microsoft Office 365 Education
Meet student and educator needs
Enable learning from anywhere
Comprehensive tools
to do your best work
Enterprise-grade
cloud services
Value of Microsoft Office 365 Education
Meet student and educator needs
Enable learning from anywhere
 Works seamlessly with Microsoft Office
programs that users already count on
• Provides anywhere-access to email,
assignments and calendar on most devices
 Provide sites for students and educators to
work together in real time on assignments,
and group projects
• Works with devices that students and
educators use most –including PC, Mac,
Windows Phone, iPhone, Android and
BlackBerry
 Communicate seamlessly from email to instant
messaging to online classrooms
 Helps students and educators become more
productive with a 50GB mailbox that unifies
email and voicemail
• View and edit assignments with Office Web
Apps across a broad range of browsers
(Internet Explorer, Firefox, Safari, and Chrome)
• Connect securely over Internet with HTTPS
without the need for VPN
Office 365 | What is it?
Latest productivity services running in Microsoft’s cloud
Office 365 at a glance
Introducing… The New Student Advantage
Enroll
Purchase
Provide
Education customers in
Volume Licensing – EES
or OVS-ES
Office for 100% of
organization's faculty and
staff
Office 365 ProPlus to all
students at no extra cost
The Path to Student Advantage
 Customer must have an EES or
OVS-ES VL subscription
 Institutions license Office
Professional Plus or Office 365
ProPlus to 100% of Faculty
and Staff
 Orders new Office 365 ProPlus
for Students SKU at $0
 Office 365 ProPlus requires an Office 365 tenant, then student
directory is uploaded
 After Office 365 ProPlus order is processed, IT staff assigns Office
365 ProPlus licenses to students
 IT staff can eliminate physical media delivery and inventory
management
 Reduce support costs by standardizing on productivity software
 Customer may extend power of the cloud with free Office 365 A2
 Download Office 365 ProPlus
via Click-to-Run on up to 5
different devices, even mobile
 Office is locally installed,
available offline
 Students’ Office 365 ProPlus
will always be up-to-date
 Documents and settings roam
with each user
Office 365 ProPlus
The best Office client experience for students, now at no additional cost
Office 365 ProPlus
The best Office client experience for students, now at no additional cost
Transform ideas into
professional-looking
documents
Achieve valuable
insights with powerful
analysis tools
Turn your ideas into
impactful presentations
Manager your schedule
and tasks with
colleagues
Communicate and
collaborate easily with
colleagues in different
locations
Create professionalquality publications and
marketing materials
Collect your information
in one easy-to-find
place
Track and report
important information
Office 365 Education Plans
Exchange, SharePoint, Lync and Office working together to provide enterprise-level value
A2
A3
A4
MOP, EES
MOP, EES, OVS-ES
MOP, EES
Email, Calendar. Contacts, Anti-Malware, Role-based permissions, IRM, 50 GB mailbox
●
●
●
IM, Presence, Audio/Video Conferencing
●
●
●
Office Web Apps (create/view/edit/co-edit)
●
●
●
Collaboration, SkyDrive Pro (25 GB), Sites (up to 3,000), App Catalog, e-Discovery
●
●
●
Meeting Recording*, View Multi-Party Video
●
●
●
Office applications
●
●
Voicemail, Archiving, Data Loss Prevention
●
●
Excel/Access/Visio Services
●
●
Information Rights Management
●
●
Available channels (Microsoft Online Portal, Open Value Subscription-ES, EES (LAR’s only)
Enterprise Voice
Price (Fac/Stu)
Office Pro Plus (includes Full Lync Client with meeting recording capability)
●
Free
$4.5/$2.5
$6/$3
Academic Volume Licensing Options
 Order when needed. Pay as you go
 Software Assurance purchase is optional
 Open is 2 year, Select Plus contract does not
expire
Office 365 ProPlus
Office 365 A3 and
Academic Select Plus
~250 desktops or more
On-premises perpetual
 Software Assurance is included
 1 or 3 year contract term
Office 365 ProPlus
Office 365 A3 and
Enrollment for Education Solutions
1,000 FTE or more
On-premises subscription, Office 365 for Education (all
plans), and other online services
Microsoft Online Subscription Agreement
No minimums, direct channel (customer buys from Microsoft through MOP) – www.office365.com
Office 365 for Education (all plans)
* Committed Subscription Programs include School Agreement for primary/secondary institutions (where available)
How an Institution Licenses Office 365
2 ways to buy through the EES program, depending upon customer size
Campus and School Agreement + Enrollment for Education Solutions (CASA+EES)
Open Value Subscription – Education Solutions (OVS-ES)
Counting Faculty & Staff FTE Employees
EES offers the convenience of licensing products based on the number of faculty/staff (FTE)
employees in the organization
This formula outlines how to determine the number of faculty/staff FTE
employees in your organization:
Full-time
faculty
Part-time
faculty  3
Full-time staff
Part-time staff
2
Total FTE
employees
For example, you have 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and
1,000 part-time staff. The FTE employee count is calculated as follows:
2,000 + (3000  3) + 1,000 + (1000  2) = 4,500 FTE employees
Note: In EMEA, FTE Employees = faculty and staff who work more than 200 hours per year.
Office 365 Education – EES Comparison
OVS-ES
CASA+EES
Office 365
Offerings
A3 USL, A3 Add-Ons, Office 365 ProPlus
All A Plans, Add-Ons for all A Plans, Office 365 ProPlus, and
Standalone Plans
Student
Offerings
Same as above
Same as above
Pricing
Single price level; no volume discount
Single price level; no volume discount
Platform Online
Services
n/a
A3, A4 are offered as Platform Online Services; require a
minimum initial order of 1,000 USLs
Office 365 ProPlus is treated as a Desktop Platform Product;
however, it is licensed per user (not FTE)
Additional
Products
A3 USL, A3 Add-Ons, Office 365 ProPlus, in any
quantity
A2, A3 Add-Ons, A4 add-ons, standalone plans
Office 365
Subscription
Term
1 year from product key redemption
Not coterminous with underlying OVS-ES agreement
Coterminous with underlying EES
Prorated to the month
Integrated
ordering with
MOP
Order free A2 through MOP and A3 through OVS-ES
under a single tenant
Order all Office 365 for Education Plans through CASA+EES
under a single tenant
Services
Overview
Office 365 University vs. Office 365 Education and ProPlus
User Target
Higher-Ed Students
Academic institutions (faculty, staff, students)
Retail, Bookstores
VL and Direct
Licensing Program
FPP
EES, School Agreement, MOSA
Premium SkyDrive
●
Skype
●
Channel
Exchange Online
Plan 1
Plan 2
Plan 2
SharePoint Online
Plan 1
Plan 2
Plan 2
Lync Online
Plan 2
Plan 2
Plan 3
●
●
●
Office Web Apps
●
Office Client
Pro
Word, PowerPoint, Excel, OneNote,
Outlook, Publisher, Access
Deployment
Click to Run
Pro Plus
Word, PowerPoint, Excel, OneNote, Outlook, Publisher, Access, InfoPath, Lync, IRM/DRM capabilities & more
Licensing
RMS Online
Click to Run
Click to Run
●
●
Click to Run
PC/Mac Installs
2
5
5
5
Mobile Installs
2
5
5
5
Use Rights
Min commitment
Price
Price (per year)
Non-Commercial
Commercial
Commercial
Commercial
Commercial
4 years
Annual
Annual
Annual
Annual
$79.99 for 4 years
Free
$2.50 per student/month
$3 per student/month
$1.50 per student/month
$0 with Office Faculty/Staff
EES/OVS-ES
$20
Free
$30
$36
$18
Comparing the Two Models of Office
Choose an option for customer to cover 100% of faculty and staff
Office 365 ProPlus
Office Professional Plus
2013
People First and Move to the Cloud
Traditional Model of licensing Office





Per person (on up to 5 devices + mobile apps)
Office side-by-side with old versions
Cloud service available wherever you go
Faster installation (Click to Run)
Manageable background updates





Tied to hardware
Longer installation times
Poor side-by-side experience with older Office versions
Traditional update management
Transfer of license upon graduation
Hybrid Cloud offers a great opportunity for Partners
Student Advantage Partner Sales Opportunities
Qualify Institution for
Student Advantage
 Ensure your Education
customers have
academic annuity
agreements, EES or
OVS-ES
 Cover 100% of faculty
and staff with Office
Professional Plus or
Office 365 ProPlus
Modernize
Faculty and Staff
Deliver Cloud Benefits
to Customer
 Start Office 365 free A3
trials in IT group and key
department(s)
 License Student
Advantage benefit and
provide to students
 Upsell Faculty and Staff
to Office 365 ProPlus
and Office 365 A3
 Deploy Office 365 A2 for
campus-wide messaging,
collaboration, and more
 Provide same benefits of
Office 365 ProPlus to
Faculty and Staff as
Students (5 instances,
mobility, always current)
 Upsell Office 365
Education A3 to portion
of students
 Introduce migration,
integration, and other
professional services
Office 365 Partner Services Opportunities
Broaden your service offerings, grow margins, cement advisor role
23
Deployment
planning and
evaluation
Infrastructure
integration,
synchronization
Data migration
(email, contacts,
3rd party apps)
Monitoring and
Management
services
Post-deployment
support and
training
Custom Solution Development
Identity
Mobile devices
integration
Reporting
Enterprise
Social
Office 365 through OVS-ES
• Sold as 1 year subscription
• Customer and partner receive order • Input 5x5 product keys on
http://www.office.com/setup365
confirmation email, per existing
• Up-front payment
to activate service
process with link to Volume Licensing
• Available as “Additional Product” and
Service Center (VLSC)
• If customer has an O365 tenant
may be ordered in any quantity
already, then log in to the account
• 5x5 Product Keys stored in
• OVS-ES: No minimum threshold
customer’s VLSC account
once program minimums are met
• In Open License, customer signs VL
• Academic Open: 5 License minimum
contract that contains Cloud Terms
order requirement waived. A new
post order submission
order starts a new contract.
to input the product keys
• 1-year service subscription term
begins the date the keys are
redeemed
• “Partner of Record” needed to ensure
partners receive communications
about renewal for customers and
secure future Advisor Fees for any
additional transactions processed at
Office 365 Portal (if applicable).
Office 365 Education in OVS-ES
Focus on OVS-ES agreement first, then add Office 365 plans
Meet Minimum Requirements:
• Organization-wide Commitment
• At least one Desktop Platform
Product
• 5 FTE or more
Add Office 365 Services for Faculty/Staff
or Students:
• Office 365 A3 full USL
• Office 365 A3 Add-On
• Office 365 ProPlus
Per user, in any quantity as Additional
Products
In OVS-ES, Office 365 Plans are not
platform online services and do not
count toward the org-wide commitment
OVS-ES Agreement vs. Office 365 subscription term
OVS-ES contract and Office 365 subscription expiration are independent and not coterminous.
Year 1
28
Year 2
Year 3
Adding free and paid Office 365 plans to OVS-ES


Institutions can add the free Office 365 Education A2 through MOP and A3 or Office 365 ProPlus
through OVS-ES.
All Office 365 licenses are assigned per user and may be ordered in any quantity needed. The user
count for Add-Ons may exceed the FTE count but can only be ordered for defined organization.
MOP
260 Users
in Organization
Defined “Organization”
= 200 FTE / 260 Users
200 FTE
OVS-ES
Org-wide Count
OVS-ES
75 Users
Order in any quantity
Education Desktop
Education Desktop Org-Wide
Plan A2 (Free)
Plan A2 – Free through MOP
License for 200 FTE
License for all 260 Users
All users and on-premises
devices are covered
No on-premise license for
related products
Plan A3 Add-on
Plan A3 Add-on – through OVS-ES
License per user in any quantity
needed after qualifying for OVS-ES
Two ways to add Office 365 Education A3
To remain fully licensed end-to-end for communication, collaboration, and productivity tools, customer is
better off adding the A3 Add-On to on-premises Education Desktop Suite.
Customer Scenario:
• 2,000 FTE
• 1700 Full Time Employees
• 900 Part Time Faculty
A3 Add-On
A3 Full USL
A3 Add-On x 2600 Users =
$62,400
A3 full USL x 2,600 Users =
$127,608
Edu Desktop x 2000 FTE =
$94,080
On Prem Components x 2000
FTE = $48,240
Total Spend: = $156,480
Total Spend: = $175,848
Based on Level A NET, GBP