Administrative Services Staff Meeting
December 5, 2000
PRESENT:
__x_Rocky Bonura __x_Maurice Elmore
____Joyce Branch __x_Janice Ely
__x_Vic Hanson ____Lynnda Nelson
__x_Alex Kelley __x_Allene Quarles
__x_Janet Clarke ____Pam Fees __x_Donna Manno __x_Marcy Wade
__x_Mike D’Amico __x_Bob Gann ____Andy Nasatir
Minutes: Regarding her report on interruptible power, Janet Clarke noted that although the college has applied to switch to non-interruptible power, the Public Utilities Commission (PUC) has blocked the application. The minutes of November 14 were then approved.
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Board Policy Update: The college has received the proposed policies from the CCLC which were prepared by Mary Dowell of Liebert and Cassidy. Mary will also be developing administrative procedures to go with the references in the policies. Copies of the policies from Chapter 6
(Business and Fiscal Affairs) and a proposed calendar for their review were shared with the group.
Group members are to review the ones they have been assigned and make recommendations.
Highlights:

Vic had some input in the initial conception stage of the policy process.
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The CCLC numbering system will probably be adopted.
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It is necessary to identify who should do the review of each policy and develop a plan to take the procedures through the collegial consultation process.
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Current ECC policies that are not included in the CCLC package need to be reviewed for necessity and potential liability.
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Procedures that have recently been redone will probably just need to be renumbered.
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Alex needs to be in the loop when a policy is updated so he can get it on the Infonet. Alex is to receive a copy of the CCLC proposed policy diskette for posting on the Infonet.
Committee Handbook: At College Council next Monday, Alex will demo how the Committee
Handbook will be automated, including agenda, minutes, membership, etc. The process won’t go live until after the Management Forum in January, when new features on the Infonet will be introduced.
Agenda for Next Meeting: Alex will preview the new features on the Infonet.
Training: It was noted that training for faculty on the Infonet is still a perceived need. Comments:

ITS is torn between demands for development of new capabilities and demands for training.
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A training unit for on-going training is needed.
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A “canned” slide show or video was suggested for getting out information.
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A program of computer-based self-training was also suggested.
Committee Reports/Division Issues:
 Mike D’Amico:

ITS has developed a good map of the campus that can be printed out from the ECC home page.
The map was developed by a student on the intern program.
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The mistakes in the registration updates were not on the part of Campus Police. It was noted that the college is legally required to charge the correct parking fee, regardless of any misprints.
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Donna Manno:
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Tomorrow is the second new employee orientation (21 people).
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Flex day (January 16) information will go to all employees.

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The FISH workshop was held for 36 members of the maintenance crew last week. Donna and
John Moore will work on more training.
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Bob Gann:
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He is working on the scheduled maintenance submittals due in Sacramento on December 15 and on an accreditation subcommittee response.
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Since the hydronic piping project on the south area of campus will require the area to be torn up extensively, they met with a contractor to discuss possibilities for upgrading the area. The scope of the project they propose will require review by more than just the facilities office. He will bring the plans to the next meeting. The piping project is scheduled to start during spring recess, with the majority of the work occurring next summer.
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Alex Kelley:
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The computer replacement program recommendation is that Don Treat’s schedule re: labs be implemented completely (331 computers)
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All new purchases will be suspended and a new justification process will be looked into, with the recommendations going to Cabinet. Even those who met the December deadline will not automatically be ordered. Janice and Mike protested having to do another justification when they already complied with all the requirements on the computers they ordered. Vic is to be given a copy of the justification.
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This will be a topic at the BDC meeting this Thursday. The collegial consultation process also needs to be followed.
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A TCO (total cost of operations) update will be available in February.
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The one-time card project going well. A touch screen monitor being developed, and a similar system is being developed for positive attendance. It is hoped that this new system will be operational in the next fiscal year.
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Allene Quarles:
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Due to technical problems at ECC, the LDW workshop this Thursday will ble held at North
Orange Community College in Fullerton. Due to this change, only 2 of the 16 people signed up will attend.
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The Classification Review Committee notification letters went out.
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Marcy Wade: The Health Benefits Committee met last week and reviewed dental and vision plans. They are looking into replenishing the reserves.
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CSEA and AFT are in the mediation process, and the PERB election is underway.
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The proposal to faculty will be shared with faculty and managers. The POA wants sworn safety retirement.
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She is working on the Standard 7 Accreditation Team.
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Janice Ely:
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The annual audit is underway.
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They are working with ITS on problems with payments on Web registration. They are working with Bank of America on Web payments that will go directly to the bank.
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They are working to adjust to the County’s change to Peoplesoft.
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Rocky Bonura(via Marcy): He is gathering data for a Hazmat report due on December 30.
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Pam Fees:
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They will be interviewed for the senior accounting technician tomorrow.
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The main issue at the BDC this Thursday will be the joint meeting between the DPCC and the
BDC on January 11 in the Alondra Room. The purpose of the meeting is to develop a link between the college master plan and the budgeting process. Alex noted that the Technology
Plan should also be incorporated.
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She is co-chairing the Standard 9 Accreditation Team.
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A CASBO meeting will be held at ECC on January 10.
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Shobhana and Delores are on vacation until January of 2001.
Meeting adjourned at 10:05 a.m. staf125