Administrative Services Staff Meeting
January 23, 2001
PRESENT:
__x_Rocky Bonura
__x_Joyce Branch
____Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
__x_Janice Ely
__x_Pam Fees
____Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
____Andy Nasatir
____Lynnda Nelson
____Allene Quarles
__x_Marcy Wade
Minutes: The minutes of January 9 were approved.
Infonet Usage: There was follow-up discussion on the Infonet presentation given at the Management
Forum. Users are now able to post new items to the internal campus calendar. Regularly recurring
meetings should be put on first. There is a need to show these new features to all administrative
assistants. This is core training. Suggestions:
 Have a two-hour session in the Alondra Room.
 Have it in the training room so participants can learn “hands on.” Everyone would bring a calendar
item, an event, and committee information to practice posting.
 Use the three hours of the upcoming Supervisor and Directors meeting next week to hold three
sessions.
It was decided to do a test run with Administrative Services staff in the training room on Friday
morning (8 – 10 a.m.) and on Wednesday morning (8:30 – 10:30 a.m.). A sign-up sheet was
distributed.
Budget Development Process: Copies of a flow chart showing how the budget will be linked to the
Master Plan were reviewed. February 1 is the joint workshop of BDC/DPC, and they hope to have a
process in place by the end of that day. Creation of the Preliminary Budget has been postponed to
accommodate the linkage process.
Alex noted that more unit action plans would need to be done before this could be an effective part of
the budget linking plan. Vic stated that Alex’s unit plan should be the Technology Plan. Alex noted
that once he gets the plan back to update, it will take time to complete the necessary interviews that
should have been part of the process, but weren’t.
P4E Goals Status: Copies of a P4E Report Card for 1998-1999 were shared with the group. It
indicated that ECC has already met or exceeded three of the P4E performance goals. This information
should be posted on the Web.
Committee Reports/Division Issues:
 Maurice Elmore:
 Facilities received a $20,000 grant to be used for a mower and chipper to allow the college to
comply with green waste disposal requirements.
 Architectural drawings of the proposed landscaping plan for the path from the auditorium
parking lot to the site of the food truck were shared with the group. Major excavation for
piping for the air conditioning system will be done during summer on the walkway between the
Art Gallery and the Social Science buildings (funding already approved). The proposal to also
improve the path from the parking lot to the food truck would need additional funding
($200,000 plus).
 Work on the cherry tree planting has begun.
 The college is at Stage 3 and still needs to conserve electricity. At this time, ECC is not being
asked to interrupt power.
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Rocky Bonura: They are working on preparing people for emergency situations.
Marcy Wade:
 A tentative agreement has been reached with the AFT agreement. It includes a 5% salary
increase for full and part-time faculty and additional steps in the part-time salary structure. It is
hoped that it will be ready to go to the Board in March.
 POA negotiations were resolved with a two-year salary proposal.
 A trip to Sacramento will be scheduled re: getting the actuarial study explained.
 She is having Bob Gann prepare a memo to his staff re: use of district vehicles for union
purposes. Alex requested a copy of Bob’s letter. It was stressed that the District must remain
neutral.
 Elected union officers can get release time that will be reimbursed by the union.
 The election results will be available on February 14.

Janice Ely:
 They have filled the two Accounting Technician II positions.
 College Council is reviewing new and replacement Board policies. She will put them on the
Infonet.
 She will be meeting with Bill Mulrooney re: the possibility of moving the cashiers over there.
 They are moving to close one year and are setting up the new budget year.
 Pam is working on setting up a meeting with Betty Ng re: ECC cutting its own warrants.

Joyce Branch: She is meeting with Nadine Hata and Ann Garten re: the possibility of putting out a
separate schedule for the high school classes.
Alex Kelley: He will be meeting with Cabinet tomorrow at 1 p.m. in Admin. 127.
Donna Manno: The Flex Day speaker called ECC a campus in pain. Change and communication
are needed. Alex noted that the college needs to take a stand on customer service. Actions like
faculty not adding students and the relocation of visitor parking to a less convenient area contradict
our stated goals to give our customers (the students) the best service possible.
Mike D’Amico:
 Due to the low enrollment this spring, parking problems have been minimal.
 He will be meeting with Nadine Hata on consolidating weekend classes into one or two
buildings to save energy.
Pam Fees: ECC hosted a CASBO facilities session on January 10. Information on the upcoming
CASBO conference in Santa Clarita was shared with the group. She is working on getting ECC an
institutional membership through Human Resources. She noted that CASBO is looking into
getting schools exempt from the blackouts.
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Meeting adjourned 10:25 a.m.
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