Administrative Services Staff Meeting
June 3, 2003
PRESENT:
__x_Rocky Bonura
_vac_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
____Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
Minutes: The minutes of May 6 were approved. The confidential items are to be removed
before posting.
Form 519: Two sign offs are necessary for Form 519. The first one is by the appropriate VP,
approving the project in concept and allowing pricing to commence. The originals then go to the
relevant office for pricing, after which they are returned to the VP for Cabinet approval. The
project is only to be implemented after both signatures are obtained.
Budget: Copies of the 2003-04 Tentative Budget were shared with the group. Highlights:
 The 2004-05 figures are only rough estimates.
 The bond fund is now called Fund 42.
 The Tentative Budget will be posted on the Infonet.
 The reserve for contingencies is only at 3%. An additional 2% will be required before the
budget can be approved.
 The cuts for 2003-04 are for lost state income as well as for mandated cost increases.
 Another $600,000 will be needed for PERS (page 5) for 2003-04.
 The Health Benefits Committee is trying to avoid the 20-30% cost increase for CalPERS.
If the decision is made to opt out of CalPERS, the anticipated rate increase might not be
as severe. It was noted that there will be another health benefits forum today.
Copies of the May 29 draft of the Proposed Budget Reductions memo were also shared with the
group. Highlights:
 Actual plans to cut the sports program and winter session have not been developed.
 The $2 million in reduction to faculty salaries (mostly part time) is a result in modifying
course offerings.
 Cabinet will meet on June 12th to talk further about priorities; however, currently no
positions are to be filled.
 The auditors need to be notified that ECC can’t make their suggested changes due to
budget constraints.
 If service employees go on directed medical, there will be no replacements, so services
will need to be cut back.
 242 casual positions were reviewed to produce an authorized list of employees (subject to
funding).
 There is a Catch 22 situation involved in the college claiming its goal is to give good
service when it doesn’t approve the hiring of the people needed to provide it.
 Tahir Aziz, the new Tech. Specialist, will be located in HR and ITS.
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Marcy and Alex will need to attend the June 12th Cabinet meeting. Alex will demo the
U-Portal system at noon on the 12th.
Marcy will be certified for mediation after her training.
Committee Reports/Division Issues
 Rocky Bonura: The importance of communication at times like this when people are
stressed due to budget cuts and additional workload was emphasized.
 Maurice Elmore: ECC has been invited to apply for a Star Award for not only meeting
recycling requirements (20%) but exceeding them (35.4% of tonnage diverted). It was
noted that listing out the waste has been worked into all contracts.
 David Miller
 They are ahead of schedule with the science complex. The demolition phase is
complete for the most part, and they are starting the construction phase.
 They had their first participant (Pam) for the Friday construction tour (Julie Stewart
was scheduled but didn’t show). They will change the starting time to 2 p.m., and it
was noted that since the college is closed on Fridays during the summer session, the
day will need to be changed also.
 They will be dropping another trailer for Maas and Associates.
 Donna Manno: Anita is on 40% leave during the summer. August 28th is Flex Day.
 Marcy Wade
 She will take 30 hours of mediation training during June.
 All HR staff members have been working on seniority tabulation. Five employees
were given notices of layoff effective June 30. Bumping and involuntary transfers
could occur. The current contract specifies hours (not days) on paid status for the
seniority tabulation.
 They are waiting to hear if rank and file faculty will approve reopening the contract.
 Classified negotiations are about to start, and this will be the primary topic for the
June 12 Cabinet meeting. Spencer will be the chief negotiator, and Marcy, David and
Rocky will be on the team.
 Pam
 The auditors were here last week for the preliminary portion of the audit. They will
return at the end of September or October.
 Vic will do a budget presentation at the PBC meeting this Thursday. Through
discussion at the last PBC meeting, there was more understanding of what Rocky
Bonura and Leo Middleton do.
 Alex Kelley
 The E-mail system was down all day yesterday due to disk failure. They lost the
entire database but got it rebuilt by approximately 7 p.m. yesterday. No data was lost,
and staff members were complimented for a job well done.
 In researching complaints from people claiming they couldn’t get through to the
registration phone lines, ITS personnel discovered that Admissions had only one
person working registration and that person had all the phones off the hook.
 Howard Purgason retired last week. Information on retirements should be provided
for the newsletter.
 Allene Quarles: The consultants have completed their classification review and hope to
get recommendations in a few months.
 Mike D’Amico: They are trying to cope with limited staff.
Meeting adjourned at 9:25 a.m.
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