Administrative Services Staff Meeting
November 30, 2004
PRESENT:
_x_Rocky Bonura
_x_Mike D’Amico
___Janice Ely
_x_Pam Fees
_x_Bob Gann
_x_Vic Hanson
_x_Alex Kelley
_x_Donna Manno
_x_David Miller
___Andy Nasatir
___Lynnda Nelson
_x_Allene Quarles
_x_Marcy Wade
_x_Satish Warrier
Minutes: The minutes of November 9 were approved.
Preliminary Budget: Pam distributed draft copies of the Preliminary Budget she has been
working on. It was noted that this is the wrong draft; the correct one has a positive ending
balance. The goal is to take it to the PBC this Thursday. The basic assumptions are:
 ECC will continue to receive equalization money.
 Equalization money will be part of the base.
 ECC will continue to receive the unfunded FTES money.
Also noted:
 At this time, the State budget is still an unknown.
 The Preliminary Budget only covers the general fund unrestricted.
 The Pioneer Theater money should be in a separate account.
 Outlawed warrants refer to checks that ECC issues but people don’t cash.
Humanities Project: Bob gave an update on the Humanities project. They are currently at the
point of schematic designs. The original design concept was to have a 3-story L-shaped building
with a separate elliptical building next to it; however, due to the increased cost of construction,
current cost estimates exceed the budget amount by $6 to $8 million. Therefore, the architects
had to go back and redo the design. They eliminated the double circulation corridor and went
with a single interior corridor. Also, the elliptical building will be incorporated into the main
building. This will reduce the gross square footage and get it closer to the desired 70% efficiency
factor. They are now taking the revised design and reestimating it. It is understood that the
budget will still have to be augmented due to the huge rise in construction costs; however, the
revisions should lower the amount of the augmentation. The revision has put the Humanities
project back about two months, but they are still planning to start late in the fall of 2005.
The group was asked to vote on priorities for building features, and the vote went as follows:
 Building Exterior Appearance - 8
 Effectiveness of the Building Space - 12
 Building Efficiency - 12
 Building Circulation - 6
 Security - 19
 Voice and Data Systems (infrastructure) - 21
 Building Support Systems (mechanical, plumbing, etc.) - 7
 Equipment (moveable items like computers, projectors, etc.) - 9
 Building Interiors - 1
 Landscaping - 1
Alex stressed the need for electronic key cards in the new Humanities Building.
Q-Builder Status: There are still intermittent problems with getting into Q-Builder. Marcy
reported that her access and password were denied. Donna will call Doug to see if the problem is
due to exceeding licenses. There may be some leeway in the December 1 deadline.
Committee Reports/Division Issues
 Bob Gann: Winter recess projects include:
 installation of gas line to the new greenhouse for heaters
 replacement of air handlers in the west portion of the Library
 Science Complex relocation
 replacement of the carpet in the Library lobby
 pool roof replacement
 chiller replacement (Administration Building)
Arrangements will be made to accommodate staff members who are working in those
buildings during the winter break.
 Marcy Wade
 Although there has been no formal word yet, at this time it looks like 23-28 new, fulltime faculty positions will be recruited. They still haven’t received all the retirement
notices yet.
 Student and casual enrollment processing is still on target.
 Based on the contract formulas, faculty are scheduled to get a 3.19% raise and
classified will get a 3.32% raise. Managers and supervisors and confidentials
generally get the same percentage as the classified staff. Dave Westberg is claiming
that faculty should get an 8.36% raise.
 Alex Kelley
 Beverly Johnson will be out at least another 30 days.
 They received positive feedback for their support from Tyler Robbins in Financial
Aid.
 Dave Snowden has been told to research the items he calls ITS about before
contacting them.
 Satish Warrier
 They held the interviews for the Network Supervisor yesterday and are now doing the
reference checks. The interviews for the Programmer Analyst (2) will be held next
week. They hope to get all three positions on the December Board agenda.
 He is getting suggestions that information about the ID cards should be shared with
the campus. However, Rocky, Marcy, Harold Tyler and others on a committee have
been working on this card for over a year and it is almost done. If general feedback is
solicited now, it will slow down the whole process, and since the ID card system is
now totally down, the project has become an emergency.
 Draft copies of the ITS bulletin that will be sent out to staff and faculty re: Infonet
Replacement and ITS Holiday Coverage were shared with the group. The document
includes instructions on how to change the home page from Infonet to Portal. Vic
wants the wording in the memo to strongly encourage people to convert to the Portal
immediately rather than waiting until January.
 Vic agreed that there is no need to republish the phone directory on paper; however,
ITS will republish the popular one-page “breadboard.”
 John Means’s office has lost its lease at the Inglewood Center, and he told Alex they
have to be out in 30 days. There was some question as to whether they would actually
leave or whether the current lease would default to a month-to-month lease. John
talked with David three weeks ago about other locations they were considering but
never got back to him about any decision being made. Vic agreed that the division
office moves that are already scheduled would be adversely affected if the Inglewood
Center expected to be moved without any advance notice, and Administrative
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Services can’t be expected to do anything until John’s office has made a definite
decision and then submitted the necessary paperwork for a move.
Pam Fees
 The auditors gave a preliminary unqualified report (which means no problems)
yesterday. The final report will go to the Board in January. The firm will also have
the Prop 39 audit report ready for the Oversight Committee meeting on January 12th.
Rocky Bonura
 The SWACC report was very good, and he will be distributing it.
 He has staff in the Purchasing Office working on procedures to clarify them. Some of
the confusion seems to stem from the fact that there are three different sets of them. It
was noted that ITS gave Janet Clarke access to update them on the Infonet, so ITS is
no longer involved in that process. Rocky’s priority is to clear up the confusion.
Mike D’Amico
 There was an attempted cell phone robbery last night, but the victim fought back and
the assailants fled empty handed.
 Pat Caldwell sent him an E-mail yesterday telling him to vacate Administration 205
immediately to make room for Bo Morton. The problem is that there are 12 people in
that office and they have no other place to go.
 Their new officer starts tomorrow.
Donna Manno
 She probably won’t be taking her training position to the Board until January.
 They had several sessions of Omni training for faculty.
 She still needs at least one follow-up piece from each manager for the accreditation
report.
Allene Quarles
 She has completed her mediation training. She, Marcy and Mike D’Amico are all
trained in mediation now and can perform this service.
 Two lists of upcoming LACOE workshops were shared with the group. Core
curriculum and stand-alone workshops are available, and professional growth money
can be used. Donna suggested that these already developed topics could be used for
the needs assessment we will be doing. This activity should be coordinated through
staff development for tracking purposes.
 She is chairing the HR I committee, but due to one member’s surgery, they won’t be
able to bring this to the Board until January.
David Miller: He will be revising the instructions for using the 519 form. The process is
that the vice president signs off on the concept first, and then it goes to ITS and Facilities
to price it out. Then it goes to Cabinet, and there is a line at the bottom to note Cabinet
approval. If there are no prices on the form, this indicates that there hasn’t been any
Cabinet approval.
Next Meeting: The staff meeting next week will focus on Portal and will be held in ITS.
Meeting adjourned at 10:10 a.m.
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