Administrative Services Staff Meeting
January 5, 2016
PRESENT:
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Babs Atane
Rocky Bonura
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Robert Brobst Reuben James
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Tom Brown
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Arthur Leible out
Julie Bourlier
sl
Janice Ely
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Andy Nasatir
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Robert Bradshaw
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Jo Ann Higdon Rachelle Sasser
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Michael Trevis conf call
William Warren III
Minutes from December 8 & 15 were approved.
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Jo Ann:
1.
I have started a list of things that my area will be working on in the upcoming months.
Please let me know if there are other items that need to be added. a.
Preparation for El Nino. (Rocky, send me a brief note before noon today). b.
Health & Safety active shooter drill. (Rocky, send me a brief note before noon today). c.
Bond sale and marketing. Bond sale will be sometime in January 14 or 16 th . Bond sale of $100 million and bond refunding of $98 million. d.
Bond audit - Babs, let me know when this will occur. e.
GASB 68 - need information distributed on understanding it. We had to put on our balance sheet a line item on STRS/PERS as a liability, which moved us into a negative position. f.
Bond ratings - had a meeting in December and we again got very good ratings. g.
Babs - we need to tackle the multi-year budget again. h.
ITS - I have on my list the separation of the summer and fall registration. i.
Tom - when will the Facilities Master Plan update happen? (Tom said not for couple of more months. Update will not occur until some of the major construction will be out for bid. Currently only lot C will be going out to bid. Gym and Student Services are still in
DSA). j.
1095 issue, which will require, ITS, Fiscal and HR involved. (Babs said he got a very good report from LACOE, but we still need software). k.
Babs - we need the latest version of the sound management check list from ACCJC.
Talk with Felipe and see if he has the latest version.
Need to add these items from managers: l. Facilities - commencement - Tom said Rob is working on this item and has taken all the parties involved on a tour of the stadium. (Rob, write a brief note). m. Campus Police - contract with Lexipole (attorney service that work with policy manual for law enforcement agencies). Update the policy manuals with all the new laws that have taken into effect for the new year. (Mike, send me a brief note). n. Business Services - campus c-certification - new session begins February 5 th for six consecutive Friday’s. Currently they are trying to get all of the building captains and floor leaders certified.

o. Facilities - getting staff hired, preparing for the rain, and deep cleaning the campus. p. ITS - completing the Wi-Fi project, interview for help desk this week, interview for IT director at Compton is next week, EPI is doing a test run the first six weeks for early alert and second for early planning. Possibility of a final roll out in the fall. q. Fiscal - working on sick leave reporting for part-time employees. Don’t know what software to use.
Staffing:
Jo Ann passed out the open position document from cabinet to the group. Please review the list and make sure that all your vacant positions are on it. Also be prepared to answer why this position is still open, who are the committee members, why are the questions not ready yet, what date are the interviews, etc.…..
I hope you all received a Happy New Year email from Irene, saying you need to archive your plan builder before it disappears.
Committee Reports/Division Issues:
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Art:
1. Will is on a conference call with Dell regarding the new laptop having issues with windows 10. It depends on what is said in the phone, we might receive the laptops before classes starts or after they start. Jo Ann would like a short email explanation after the conference call.
2. Fall employee 2015 MIS data has been loaded.
3. Final grade edit report was run and Academic Affairs is checking. It looked like one instructor had not added grades.
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Tom, Bob & Rob:
1. Preparing for SWACC inspection next week.
2. Working on the hot water issue all over campus. Problem occurred when the stadium was brought on line.
3. Work being requested by SSP. Are we going to get reimbursed for the work that we are doing on overtime. (Jo Ann said to ask Janice for the account numbers).
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Babs:
1. Working on W2 and 1095.
2. Inputting the salary increase for 2016.
3. Figuring out what to do with Gary Turner’s position.
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Mike:
1. Campus Police report.
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Rocky:
1. Van issue - will talk with Keenan to get clarification on this item. According to the email received if you have a van for 10 or more passengers, a class B license is required.
Meeting adjourned at 10:00 am.