EL CAMINO COLLEGE
PLANNING & BUDGET COMMITTEE
October 17, 2002
MEMBERS AND ALTERNATES PRESENT:
Bobbi Villalobos, Chair
Michael D’Amico
Thomas Jackson
Bo Morton
Darren Peters
Bernie Rang
Cheryl Shenefield
Lance Widman
ALSO ATTENDING:
Pat Caldwell, Steve Fasteau, Pam Fees, Victor Hanson, Alex Kelley, Donna Manno, Donna Post
Bobbi Villalobos called the meeting to order at 1:05 p.m.
1.
MINUTES
After a brief discussion, it was moved and seconded (Rang/Morton) that the minutes of the
October 4, 2002, meeting be approved as submitted. The motion carried. At the request of several
committee members, the minutes will be posted on Infonet as well as sent to interested campus
members.
2.
PLANNING PROCESS TASK FORCE REPORT
Bobbi Villalobos reported that the Planning Process Task Force met and discussed the process for
revising the El Camino College Master Plan. She distributed the existing College Master Planning
Process and a flow chart titled, “Recommended 2003 El Camino College Master Plan Revision
Process,” that reflected the task force’s recommendations. The task force recommended that
scanning, forecasting, and related information from Information Technology Services and
Institutional Research be compiled prior to a Planning Retreat, which would have participation from
all areas of the campus, to develop institutional goals. After the retreat, the information would be
synthesized and submitted to the Planning & Budgeting Committee for its review and revisions,
resulting in the Educational Master Plan. Once the PBC approved the document, it would be
submitted to the College Council for its review and recommendations. Following College Council
review, an open forum, such as those being held for the new calendar, would be held, which may or
may not lead result in the need for the PBC to make further revisions. Finally, the new Educational
Master Plan would be submitted to the President for final review and Board of Trustees approval.
During the ensuing discussion, the committee determined that if PBC meeting agenda was posted on
Infonet, various advisory committees and area council representatives, as well as representatives
from the community, would have the opportunity to provide input towards developing the goals.
Lance Widman asked if the “Constituent Groups” box on the chart needed to be included since
College Council (and the PBC) has representation from all areas. The PBC members thought that it
would give more people an opportunity to participate in the process. Pat Caldwell pointed out that
the most significant change in the process was adding the Planning Retreat. It was also noted that
“Information Systems” is now called “Information Technology Services.” As the discussion
concluded, it was moved and seconded (Rang/Peters) to adopt the recommended Master Plan
Revision Process as amended. The motion carried.
3.
EDUCATIONAL MASTER PLAN TASK FORCE REPORT
Bobbi Villalobos said the Educational Master Plan Task Force would schedule a meeting to
determine the next step in implementing the new planning process.
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4.
AREA BUDGET REPORTS
On behalf of Arvid Spor, Bobbi Villalobos briefly reviewed the effect of budget cuts on ECC’s
Middle College High School Program (Afternoon College/ECC Prep School). Although the
Chancellor’s Office has lost a large portion of the money for this program, the impact on ECC’s
program will be minimal. Bobbi explained that because of a few position changes (Arvid Spor to
acting Dean of Enrollment Management, e.g.) the ECC Prep School, targeting those high school
students who have potential but are at-risk of not continuing an education, is doing well due to the
money saved by putting the program under the direction of the Director of Outreach and School
Relations office much like the Afternoon College Program. This reduction in salary costs minimized
the effect of the budget cut and enabled the program to continue to provide those services to students.
Donna Manno distributed a summary of the 2001-02 Staff Development budget and reviewed program
changes as a result of the deletion of the AB 1725 Faculty & Staff Development Funds and TTIP HR
Training Funds. Although staff development funds have been eliminated from the state budget,
carryover of TTIP funds will cover staffing and orientations for the remainder of this year. The
biggest impact for the campus will be the lack of funds available to supplement conference attendance.
She added that this budget cut would not affect classified professional growth funds, which is handled
through Human Resources. The staff development office is pursuing other options to continue
providing support for the innovation center, including providing in-house training. Bobbi mentioned
that the Partnership of Excellence funding for the Learning Communities Program includes many
faculty professional development opportunities that all faculty members are invited to participate.
5.
BUDGET STATUS REPORT/UPDATE
Vic Hanson distributed the 2003-04 Budget Calendar, as well as the most recent 2001-02
recalculation figures from the Chancellor’s Office. He noted that the funded FTES had been
reduced, which would impact the base for this year, but since this is the first of three possible
recalculations throughout this year, these figures do not reflect the final report.
In response to questions from the committee, Vic Hanson provided a brief clarification of growth
funding. He added that Arvid Spor, along with the Dean’s Council and the union, is developing an
Enrollment Management Plan that will be submitted to the PBC for its review when the plan is
finalized.
6.
BOND UPDATE
Pat Caldwell gave a brief update regarding the upcoming bond election and said that a third mailer is
in process and that signs in support of Measure E have been posted throughout the nine communities
of the district. She acknowledged the support of students, as well as many divisions, to staff the
phone banks and announced that endorsements have been received from many local organizations,
chambers of commerce, city councils, school boards, and other public and private entities.
In response to questions regarding AB 465, the state education bond and its affect on the campus
as a whole, Pat Caldwell responded that she would try to have information for the next meeting.
7.
PBC RECOMMENDATION PROCESS
Bobbi Villalobos said that she had received concerns from members of the PBC regarding making
decisions on an item or proposal submitted to the PBC without time to review it. It was the
consensus of the committee that proposals or requests for the PBC become a two-meeting process.
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The item should be received on the agenda with supporting documentation provided. Discussion
and comments would be held at the second meeting prior to a committee vote on the issue.
8.
AGENDA DEVELOPMENT
Cost Neutral of Intersession – Course Management
Cafeteria Program – Update and Report
Dr. Caldwell presented an outstanding certificate of appreciation to Lance Widman and thanked
him for his many years of service on the DPC and PBC.
9.
ADJOURNMENT
The meeting adjourned at 2:22p.m.
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