EL CAMINO COLLEGE
Planning & Budgeting Committee
Minutes -August 5, 2004
MEMBERS AND ALTERNATES PRESENT
Thomas Jackson
Harold Tyler
Dawn Reid
Bobbi Villalobos, Chair
Cheryl Shenefield
Lance Widman
Carolee Casper, Alternate
OTHERS ATTENDING
Pam Fees, Staff Support
Arvid Spor, Staff Support
Handouts:
1. Budget Update #13
2. Announcement – Dr. James Schwartz will serve as Acting VP, Academic Affairs,
for the academic year 2004-2005
3. Standards 1 through 10
Bobbi Villalobos called the meeting to order at 2:15 pm.
Approval of Minutes:
It was moved and seconded (Jackson/Widman) to approve the minutes of July 15th.
Cheryl Shenefield noted that it was Arvid Spor who reported that 53% of our F/T
employees are over 50, not her. In addition, Lance Widman wanted it clear that his
inquiry regarding PBC’s responsibility in accreditation review was directed toward
“classified performance evaluation.” Also, under Budget Update, SB2 should be
corrected to read “require school district with over 50 employees,” not 200. The minutes
were approved as corrected.
Announcements
Bobbi Villalobos reviewed the announcement sent out via campus e-mail to all
employees that Dr. James Schwartz will be Acting Vice President, Academic Affairs, for
the 2004-2005 academic year and that the District has agreed to conduct a search to fill
the position. There was discussion about the District having a two vice-president
structure in the future, but most agreed that the increased workload would be too much
for the vice presidents.
Planning Process Update:
Arvid Spor reported that all sections of the Educational Master Plan have gone through
the process except for the technology plan. By next week he will send that part out
electronically to the group for review. There was much discussion about the process and
it was agreed that the PBC committee needs to see the final editing after the President and
others have made changes. Arvid stated that four parts—the Education Master Plan,
Staffing, Resources, and Facilities will be distributed next week. Lance Widman stated
that the Master Plan needs to be discussed at PBC and should come back to PBC after it
has gone to College Council. He further stated that September is an unrealistic deadline,
and October “iffy” to comment and review something that will take time to review.
Arvid stated that the technology plan had been cut from 48 pages to 11.
Bobbi asked the committee members if they would like to review the final draft of the
Comprehensive Master Plan before they make a recommendation of approval/support.
All members agreed that they would like to review the final draft. Arvid said he would
print it out for everyone to review; however; the technology part will not be included this
time. Harold stated that his concern is that if the District and other committees do not
hear from the PBC, it will be assumed that PBC is in agreement with what is being stated
in the report. He does not want this to happen. Cheryl Shenefield stated that because the
technology portion is a major piece of the budget, it is important that the PBC sees that
piece.
Budget Update
Pam Fees reported that we do have a 2004-05 State budget but the community colleges
may not know their final dollar amount until sometime in September. She stated that
beginning with the Fall semester, fees will be increased to $26/unit.
She also stated that most of the budget items reported at the July 15th meeting have not
changed significantly. She said PFE will be folded into the base. Pam said that the
student fee increased to $26 per unit and that students who registered at the $18 per unit
will receive a special letter after the beginning of the semester, billing them for the
difference. Pam further stated that the community colleges and higher educational fees
did go up. Community college fees increased 44% and CSU/CU 14%. UC students will
have an approximately $700 increase and CSU approximately $300.
Lance Widman stated that the College Council had discussed $1 million being transferred
from general fund to Bond fund. Pam stated that bond monies do not fund all projects.
Carolee Casper asked how the general fund was reimbursed once general fund monies are
transferred to bond account. Pam stated that monies are transferred from the general fund
to keep projects going.
Bond Update
Pam Fees reported that the Bond committee met August 3. The next meeting is
scheduled for October 13th at 3pm.
Pam also stated that Dr. Fallo will be attending the next PBC meeting to go over the
budget.
The meeting was adjourned at 2:15pm.
Note Taker: Lillian Sapp