EL CAMINO COLLEGE
PLANNING & BUDGET COMMITTEE
September 19, 2002
PARTICIPANTS AND ALTERNATES PRESENT:
Bobbi Villalobos, Chair
Miriam Alario-Wolski
Michael D’Amico
Susan Dever (alternate)
Thomas Jackson
Bernie Rang
Cheryl Shenefield
David Vakil (alternate)
Lance Widman
ALSO ATTENDING:
Pat Caldwell, Steve Fasteau, Pam Fees, Suzanne Gates, Victor Hanson, Alex Kelley, Donna Post
The meeting was called to order by Bobbi Villalobos at 1:02 p.m.
1.
MINUTES
Minutes of the August 29, 2002 BDC/PBC meeting were approved with the following correction:
#3—“room scheduling position” was corrected to read, “schedule development position.”
#2—Bernie Rang requested that the discussion on program review be revised to reflect his concern
about the importance of knowing where the College stands with regards to program review before
planning for the future. He noted that there is significant information about some ECC programs
available as a result of the accreditation process. He added that if a new model is adopted, those
programs that have had a recent program review should be the last to adopt the new model.
Minutes of the September 5, 2002 PBC meeting were approved with the following corrections:
#3--Steve Fasteau asked that the minutes clarify the following three items: the handout he provided
was the External Environmental Scanning and Forecasting Taxonomy Areas and Information
Descriptors, there were 10 core areas developed as part of the Educational Master Plan, and the 2000
census information can be used to update the Master Plan.
The minutes of August 29 and September 5, 2002 meetings were approved as corrected.
2.
PLANNING REQUIREMENTS FOR CALIFORNIA COMMUNITY COLLEGES
Bobbi Villalobos distributed Planning-Related Requirements for California Community Colleges as
developed by the Association of Researchers and Planners from California Community Colleges
throughout the state (RP Group). During the ensuing discussion of the requirements mandated by
state law or regulation, Pat Caldwell said the Student Equity Plan and Staff Diversity/Affirmative
Action Plan had been written several years ago but never adopted by the Board of Trustees. Some of
the information may not be relevant, pending guidance from the Chancellor’s Office as a result of the
Proposition 209 Affirmative Action ruling.
As the discussion continued, Pat Caldwell explained that the final Educational & Facilities Master
Plan would include the Educational Master Plan, Technology Master Plan, Facilities Master Plan, and
Staffing and Resource Development. She also handed out a revised Accreditation Task Force
Member list. She also added that when the Linking Planning to Budgeting Task Force reviewed the
current master plan, it was found to be inadequate and mostly out of date.
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3.
PLANNING PROCESS AT ECC
Pat Caldwell distributed a draft 2002-2003 agenda for the PBC. She stated her goal was a revision of
the Education Master Plan by Fall 2003.
The following points were discussed and/or suggested:
 Develop teams to do scanning and forecasting – external and internal
 Encourage development/completion of campus-wide program review
 Update/finalize Technology Plan and follow through to adoption
 Provide support to develop Section 508 Plan
 Develop Staffing Plan after the Educational Master Plan and Resource Development Plan
 Integrate the Facilities Master Plan into the Educational Master Plan
 Use smaller teams in developing plans to provide more involvement and to ensure campus-wide
support
Lance Widman expressed concern that the draft agenda reflects only planning. He also suggested that
the PBC agenda include equal time for planning and for budgeting. He added that the PBC should
review how the budget shortage affects not only this year, but also future years.
As discussion continued, it was agreed that a subcommittee be created to review ECC's planning
process and then look at other planning models to see how the current model compares. The
committee would then make a recommendation to the PBC. Susie Devers, Lance Widman, Pat
Caldwell, and Steve Fasteau agreed to serve on this subcommittee with Bobbi Villalobos acting as
committee chair. Bernie Rang suggested that a copy be provided to PBC members for review prior to
their presentation, if possible.
4.
PROGRAM REVIEW UPDATE
Suzanne Gates stated she had been reviewing program review at ECC as well as reviewing program
review models currently in place at other community colleges, making notes as to what works, what
doesn’t, and how/why the process broke down (if it did). It was noted that even though her review
and report will include only academic divisions, the process could align with other areas. The
academic model currently being used is based on the accreditation model and includes three parts: the
validation phase, the self- study, and the executive summary. Her review indicates the validation
process broke down due to conflicting calendars and lack of funding. The self-study started to break
down due to lengthy timelines and information useful to administrators but not as useful for teaching
faculty. Dr. Gates added that she has provided Dr. Hata with a report and will make a presentation
and recommendations at the next PBC meeting.
Pat Caldwell suggested that she contact the accreditation board and ask for a recommended model
that ties planning to budgeting, as well as one that will provide consistency across the campus.
5.
SECTION 508 UPDATE
Bobbi Villalobos said that she sent a memo to President Fallo regarding the PBC motion supporting a
Section 508 task force. She stated that Dr. Fallo is sending letters to potential task force members
regarding participation.
6.
EDUCATIONAL MASTER PLAN
Bobbi Villalobos distributed PBC handbooks to members of the committee and referred members to
Section 4 –ECC’s Educational Master Plan. Steve Fasteau reviewed highlights of the Master Plan
and explained how the summary and institutional goals were developed as well as how the new
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planning process developed when the Master Plan was put together. He added that in order for
planning to become meaningful, it must lead to results. During the discussion the committee agreed
to review the Master Plan and be prepared to discuss and make recommendations for teams at the
next meeting.
7.
AGENDA DEVELOPMENT
Suzanne Gates—Report Program Review
Planning Process—Report from the newly formed task force
Educational Master Plan—team development
Budget Review
Area Budget Reports—ramifications of newly adopted budget
Susie Devers asked what funding would be available to replace campus funds if a bond election is
successful, as well the earliest date these funds would be available.
Pam Fees agreed to provide a final budget for the next meeting.
8.
ADJOURN
Meeting adjourned at 2:35p.m.
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