EL CAMINO COLLEGE
Planning & Budgeting Committee
October 16, 2003
MEMBERS AND ALTERNATES PRESENT:
Bobbi Villalobos – Chair
David Vakil
Carolee Casper
Lance Widman
Susan Taylor
Brandon Hess – ASO
ALSO ATTENDING:
Pat Caldwell, Mike D’Amico, Pam Fees, Victor Hanson
Bobbi Villalobos, Chair, called the meeting to order at 1:00 p.m.
Approval of Minutes
It was moved by David Vakil, seconded by Lance Widman, that the Minutes of October
2, 2003 be approved with necessary corrections. Motion carried.
Announcements
Bobbi Villalobos announced a memo would be sent to the Cabinet regarding comments
made at the October 2, 2003, PBC meeting. A copy of the comments will also be emailed to members of PBC.
Bobbi Villalobos announced a summary of the PBC Self-Evaluation comments will be
sent to President Fallo.
Budget Update
Pam Fees reported the auditors are reviewing the books for 2002-2003. Vic Hanson
provided an overview of projected FTES for 2003-2004. Although our growth
entitlement is 2%, we will be funded at 70% or 1.4% growth. There is legislation on the
Governor’s desk to backfill community colleges at the K-12 level. It is not certain this
bill was signed. Pat Caldwell stated a report will be provided to PBC on those bills
signed by the Governor which affect community colleges including the bill related to
property tax backfill.
Bond Implementation Update
Vic Hanson shared with the committee the October 2003 Measure “E” Bond Fund report.
The report in its entirety is appended (Appendix I) to these minutes and will be provided
each month to PBC. The Board of Trustees will receive the report at their meeting of
October 20, 2003. As of September 30, 2003, $350,000 of the $4.1 million has been
requisitioned. It is expected that $2 million of this amount ($4.1 million) will be spent by
December, 2003. A public hearing on the EIR report is scheduled to be held at the
December 15, 2003 Board meeting. The public will be invited to attend this meeting. A
joint meeting with the El Camino Village Community Association and El Camino
College is scheduled Wednesday, October 22 at 7pm at the Alondra Park Community
Hall, to inform the community of projects underway at El Camino College.
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Mike D’Amico, cadets and officers were thanked for their efforts in getting the 1,600
flyers distributed throughout the ECC village community.
Strategic Goals – 2004-2007
Bobbi Villalobos distributed and discussed the seven (7) Strategic Goals developed by
the Planning Summit. The goals are appended (Appendix II) as part of these minutes. It
was noted that Goal #7 – Incorporate flexibility into institutional structure and processes,
was not selected for implementation by any area on campus. It was suggested that a
campus task force be assembled to address the issues of flexibility on campus. It was
further noted neither the President’s office nor the Board of Trustees are represented. Pat
Caldwell stated this will be shared with President Fallo and the Cabinet at the next
scheduled meeting.
Goals for PBC
Bobbi Villalobos discussed the Planning and Budgeting Committee self-evaluation and
the need to establish goals for 2003/04. Committee members were asked to review the
self-evaluation document and recommend 4-5 goals to be implemented during 2003/04.
Suggested goals are to be e-mailed to her for discussion at the November 6, 2003 PBC
meeting.
Q-Builder Training
Donna Manno has been designated as trainer on campus for Q-Builder. Her
responsibility will be to make sure that everyone who will be involved in compiling the
reports will be properly trained.
Planning Timeline for 2003-2004
Lance Widman expressed concern about the reasonableness of the timeline by the end of
spring for review of the budget. Dave Vakil stated he will bring up the budget issue at
the next Senate meeting to find out what impact this may have had on students. Things
have changed within the last two years which has affected students. Brandon Hess stated
he will also discuss the budget impact with the ASO.
Budgeted Positions
The PBC discussed external, internal, reassignments, and transfers.
External Search:
1. Student Services Specialist (Evaluator), Admissions & Records. There are three
positions for Evaluators in Admissions and Records. One position is vacant and
one Evaluator plans to retire in December which leaves one person to do the
work. The office cannot function with one Evaluator.
2. Assistant Director – ITS – External Search
Internal Search – Promotional:
Administrative Assistant II’s: Community Advancement and Mathematical Sciences.
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Reassignments:
1. Arvid Spor will be temporarily re-assigned for one year to work on planning with
Pat Caldwell. John Means will assume duties of Workforce and Community
Education.
2. A 50% re-assignment for a Faculty Coordinator has been approved to assist the
Dean of Counseling and Student Services.
Transfers:
The Clerical Assistant position in International Students has been opened for a lateral
campus transfer.
Planning and Budgeting Committee Assignment
Mike D’Amico was re-appointed as staff support to the PBC.
Adjournment
The meeting adjourned at 2:25pm.
Agenda for November 6, 2003
Approval of Minutes of October 16, 2003
Announcements
Budget Update
Bond Implementation Update
Legislation Affecting Community Colleges
Library Technology
PBC Goals for 2003/2004
Approved: Planning & Budgeting Committee November 6, 2003
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