EL CAMINO COLLEGE
PLANNING & BUDGET COMMITTEE
September 5, 2002
PARTICIPANTS AND ALTERNATES PRESENT:
Bobbi Villalobos, Chair
Miriam Alario-Wolski
Michael D’Amico
Susan Dever (alternate)
Thomas Jackson
Bo Morton
Bernie Rang
Cheryl Shenefield
Lance Widman
Student Rep Darren Peters
ALSO ATTENDING:
Lucinda Aborn, Lyn Clemons, Steve Fasteau, Pam Fees, Suzanne Gates, Victor Hanson,
The meeting was called to order by Bobbi Villalobos at 1:02 p.m.
1.
MINUTES
Minutes of the August 29, 2002 BDC/PBC meeting will be reviewed at the next meeting.
2.
PROGRAM REVIW
Bobbi Villalobos introduced Suzanne Gates, Academic Affairs Faculty Coordinator, who will be
coordinating program review. Suzanne Gates said she would be reviewing the various program review
models submitted from other community colleges in an effort to find a model that would be best for El
Camino College. During the discussion, it was agreed that there might not be one program review
model that will be appropriate for all areas on campus in need of program review. Bobbi Villalobos
stated she has a model from Allen Hancock Community College that was used for all areas and agreed
to review the model to see if it would meet campus needs. Suzanne agreed to have more information at
the next meeting regarding those areas on campus where program review is in place and working and
examples of the models used.
3.
PLANNING OVERVIEW – KEY COMPONENTS
Steve Fasteau distributed the Scanning and Forecasting Taxonomy Areas report. He said hundreds of
responses had been synthesized and used as the basis for developing 20 core areas as part of the
Educational Master Plan. Some 2000 census information is now available and can be used to update the
information. During a discussion on the changing demographics of the district, Steve Fasteau clarified
that 47% of the students attending El Camino reside outside of district boundaries. The figures used in
developing the Educational Master Plan were from the local service area. Lance Widman asked if it
would be possible to get a breakdown from local community colleges and universities to see how many
ECC resident students are attending. Steve Fasteau responded that ECC would be joining a consortium
of local colleges and universities that will give ECC access to a common database for student
information. This would enable us to not only track attendance but also the success of those students.
4.
Q-BUILDER
Before beginning the discussion on Q-Builder, Steve Fasteau distributed an article on the symptoms of
deficiencies of strategic planning in support of working as a team in the planning effort. He continued
the discussion with a brief overview of the capabilities of Q-Builder as a planning and evaluation tool for
linking planning and budgeting. He noted that the PBC would play a major role in determining what
information should be available on the system. Q-Builder would enable committees to have access to
writing objectives, institutional goal links, etc. of other committees on campus. A live demonstration
will be given through staff development at a future date. Lyn Clemons stated that the Academic
Technology Committee is considering using Q-Builder to build an Academic Technology Plan.
1 of 2
Discussion continued on the use of the existing program, COGNOS, for data storage. Nightly
downloads store enrollment and productivity information in an information warehouse. Cheryl
Shenefield stated that COGNOS is an excellent modeling tool, but requires someone trained in modeling.
The Chancellor’s Office frequently changes criteria requirements so comparing information to previous
years is not always accurate. In addition to needing a trained modeler, and consistency in criteria used
for reporting, another challenge in using Cognos is having trained resources to extract the information.
5.
ACCREDITATION VISITATION REPORT FOLLOW-UP
Steve Fasteau said Cabinet had requested a proposed plan for addressing the four major
recommendations from the Accreditation Report. He distributed a handout listing the four areas as well
as plans from the accreditation self study that were related to the recommendations. The proposal IS
TO establish a task force for each area that would prepare a response for the April follow-up visit. Each
Task Force would include two representatives from Academic Affairs, one of which would represent the
Academic Senate, two representatives from Administrative Services, and two representatives from
Student & Community Advancement. The vice presidents suggested participants for each task force,
and these will be submitted to Dr. Caldwell, who has the primary responsibility to oversee the follow
up. Steve also recommended that Barbara Perez and Tom Lew take the lead of the task force teams
since they served as co-chairs of the Accreditation.
Steve said the function of the PBC would be to give assignments to the specific task forces, define
committee responsibilities, and establish a reporting process. He then reviewed a flow chart delineating
the reporting process from Task Force assignment to approval by the Board of Trustees.
6.
STATE BUDGET RAMIFICATIONS
Vic Hanson distributed copies of the final recommendation of the legislature to the Governor indicating
there is not a great change from the May revise. He reminded the committee that the district would need
to come up with matching monies for scheduled maintenance and instructional equipment funds and that
there are no matching monies available in the final budget at this time. If a bond is approved at the
November election, the funds can be used for matching monies for scheduled maintenance and
instructional equipment. If this budget is approved, there are significant changes in CalWORKS and
Matriculation from the May revise. He stated that the college currently has a 5.2% reserve of which
2.2% is Partnership for Excellence funds.
7.
SECTION 508
Lucinda Aborn led a brief discussion on Section 508, which is a result of federal legislation passed
several years ago to provide effective communication for inclusion of individuals with disabilities.
This legislature provides for three areas of effective communication: timeless of services, accuracy in
translation and an appropriate medium for whatever type of disability, which must be flexible to
accommodate different types of disabilities. She asked the PBC to provide guidance in establishing a
task force to develop a campus wide plan for implementation to meet the mandates of Section 508.
This committee would also need to identify budget ramifications and review potential consequences for
non-compliance.
At the conclusion of her presentation, it was moved (Bernie Rang) and seconded (Pam Fees) that the
PBC recommend that President Fallo establish a taskforce to develop a plan to address El Camino
College’s compliance with Section 508. The motion passed unanimously.
6.
ADJOURN
Meeting adjourned at 2:35p.m.
2 of 2