EL CAMINO COLLEGE
Planning & Budgeting Committee
October 2, 2003
Minutes
MEMBERS AND ALTERNATES PRESENT:
Bobbi Villalobos – Chair
Dawn Reid
Miriam Alario-Wolski
Susan Taylor
Carolee Casper
David Vakil
Susan Dever
Lance Widman
Mohammad El Shorafa
Thomas Jackson
ALSO ATTENDING: Pam Fees, Victor Hanson, Alex Kelley, Bernie Rang
Handouts:
a)
b)
c)
d)
2004-05 Budget Calendar
Article Regarding the Status of the State Budget
Projected Credit FTES 2003-04
2002-03 Second Principal Apportionment Report
Bobbi Villalobos, Chair, called the meeting to order at 1:05 p.m.
Approval of Minutes
It was moved by Lance Widman, seconded by Miriam Alario-Wolski that the Minutes of
September 4, 2003 be approved with necessary corrections.
It was moved by Lance Widman, seconded by Miriam Alario-Wolski that the Minutes of
September 18, 2003 be approved as presented.
Announcements - None
Budget Update – Pam Fees
A copy of the 2004-05 Budget Calendar was distributed. The following budgeting
process will be followed in the review of the 2004-05 budget:
 Preliminary Budget should be developed by December 4, 2003. It is uncertain at
this time what information will be forthcoming regarding the Governor’s budget
projections for next year.
 Because of the current process regarding planning and the linkage of the planning
process to the budget, the PBC will receive the Tentative Budget for review
during May 2004.
 The Cabinet and PBC will participate in the first budget workshop June 3, 2004
followed by the final budget workshop August 19, 2004.
 The Public Hearing and Final Adoption of the Budget will take place in
September 2004.
Concern was expressed regarding the short timeframe for completing reports as shown on
the Comprehensive Planning Calendar. It appears a two-year timeframe is much better
rather than trying to complete the task in one year.
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Bond Implementation Update – Victor Hanson
Measure “E” Bond Fund reports for July 21, August 18 and September 8, 2003 were
distributed. These reports are provided to the Board of Trustees at their regularly
scheduled meetings each month. The Oversight Committee, a subcommittee of the Board
of Trustees, is responsible for making sure that all monies are spent in the way the voter
constituency was told the money would be spent. The Environmental Impact Report is
due to the Board at the December 15 meeting of the Board at which time a public hearing
will be held. Vic Hanson explained the need to preserve those buildings with historical
significance on campus. The estimated cost for the Facilities Master Plan was identified
at over $460 million. Monies were identified to be received over the next 10-12 years
from the following sources: Scheduled Maintenance - $15.6 million, State Hazardous
Materials - $2.2 million, State Equipment and Library Material - $9.1 million, and
student fees - $2 million, as well as other sources of funding. A comprehensive report of
requested facilities/equipment needs from each division was prepared.
The campus Facilities Steering Committee, tBP Architects, and Bob Gann are working to
finalize the multi-year schedule of projects. The prioritization of the projects is
scheduled for October 15. The estimated project cost to the bond will be $394.5 million.
The first year expenditure from Bond income totals approximately $4.1 million which is
now being processed in the form of requisitions, bids, etc. Janet Clarke has met with
division representatives that have received approval to spend bond monies to explain the
purchasing process for requisitions and specifications. The Board will be kept informed
of all income and expenses.
Susan Dever stated there is a significant need for the availability of staff to help with the
delivery, installation and setup of new equipment. She asked that there be some
consideration for the hiring of temporary staff to meet this need.
Budget Update – Victor Hanson
An LA Times articles regarding the status of the state budget and Projected Credit FTES
for 2003-04 were provided to the PBC. Vic Hanson explained that Credit FTES was
projected at 18,297 in the Final Budget for 2002-03. This becomes our base for 2003-04.
The projected 2% growth amounts to 366. The growth cap in the Final Budget was
projected at 18,663. The following estimated projections were made for 2003/04 for
Credit FTES: summer 2003 – 2000, fall 2003 – 8,200, spring 2004 – 8,058. Other
projections are 19,223 as the Cap plus growth at 3%. An additional assumption based on
18,297 and assuming the growth funded at 70% of our estimated growth of 2% shows
1.4% FTES would be funded. This is a projected funding level and may change due to
the current budget uncertainties. Due to these uncertainties, fall projections were revised
to show projected Credit FTES for fall 2003 at 8,300 as compared to 8,200 for the
previous year.
If we are funded at 70% growth (18,553) and the projected FTES is 19,005, we will be
close to realizing an estimated excess over cap of 452 FTES, which includes summer
2003.
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Lance Widman referred to a 2% deficit. Vic Hanson explained this is a 1-1/2% deficit or
0. 98480070 (98.5%).
In light of the funding level for this semester, Susan Dever expressed concern regarding
the Library and asked that discussion regarding the Library be placed on the agenda for
discussion at the next meeting.
Winter Session – Victor Hanson
A decision has been made that Winter Session will not be offered for 2004. Reference
was made to the July 2003 memo from the VP’s, which stated that an estimated $280,000
would be saved. Information will be provided to the Board of Trustees at the next
meeting of the Board.
Campus Closure Following Winter Break – Victor Hanson
Victor Hanson reported that a recommendation is being made to close the campus for
eight additional days, December 22, 23 2003, January 2, through January 5-9, 2004. This
recommendation will be given to the Board of Trustees at the October 20, 2003 Board
meeting.
There was extensive discussion by the PBC in opposition to this recommendation. Major
issues of concern from the PBC are shown as follows:
The PBC was not consulted prior to arriving at this recommendation.
Collegial consultation was ignored.
The PBC questioned the wisdom of the recommendation and the treatment of employees.
The PBC questioned what benefit or benefits would be derived from closing the campus
an additional eight days.
A summary report of the discussion will be provided to Victor Hanson for discussion
with the President’s Cabinet.
Evaluation of PBC – Bobbi Villalobos
Bobbi Villalobos will summarize the comments from the survey and provide a report to
President Fallo within the next week.
Adjournment
The meeting adjourned at 2:30 p.m.
Next Scheduled Meeting
The next meeting of the Planning & Budgeting Committee is scheduled November 6,
2003, 1:00 p.m. – 2:30 p.m. in the Alondra Room
Approved by Planning & Budgeting Committee – October 16, 2003.
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