EL CAMINO COLLEGE
Planning & Budgeting Committee
May 6, 2004
Minutes
MEMBERS AND ALTERNATES PRESENT:
Bobbi Villalobos – Chair
Susan Taylor
Harold Tyler
Carolee Casper
David Vakil
Thomas Jackson
Cheryl Shenefield
Lance Widman
Susan Dever
Arsen Karapteyan
ALSO ATTENDING: Mike D’Amico, Pam Fees, Victor Hanson, Arvid Spor
Handouts:
Agenda for ECC Board of Trustees Measure “E” Bond Fund
E-Mail regarding TTIP
Equalize funding for community colleges, Daily Breeze Article
Motion #1 and Motion #2 State Budget for Community Colleges
Recommendations Document
Recommended ECC Strategic Planning Process
State Budget Update
Tentative Budget Assumptions
Tentative Budget 2004-2005
Bobbi Villalobos called the meeting to order at 1:10 p.m.
Approval of Minutes
Minutes of the April 1, 2004 meeting were approved. The Minutes of the April 22, 2004 meeting were
approved with the deletion of one line on page 2 under Budget Update; third paragraph “The hiring for
classified based on funding differs from that of faculty hires.”
There was a concern regarding the differences of casual and non-cert temp. Bobbi Villalobos will see if
there is written clarification on this.
Planning Process Update
Arvid Spor brought an updated Recommended El Camino College Strategic Planning Process and
reviewed the changes made to the flow chart. A motion was made by Harold Tyler and seconded by
Carolee Casper to accept the changes. The motion passed.
The second document for review was a 2-part recommendation regarding planning activities for the
three-year strategic planning and an off-year cycle. It was recommended that the word “must” in the
first paragraph be changed to “shall” so that the recommendation read: “El Camino College shall
consolidate planning activities by adopting a revised comprehensive three-year strategic planning cycle
with an off-year cycle to address actions that must occur in the intervening two years.”
There was some discussion on the accuracy of the second paragraph, which read: “Additionally, a
percentage of the college’s annual budget must be set aside each year to fund the highest ranked action
plans that best meet the college’s goals for the year as rated by the President’s Cabinet and PBC.
Strategic funding of the highest ranked plans will greatly assist in the linkage of planning and budgeting
activities.” It was the general consensus that the committee study and review this document and make a
decision at the next meeting.
Bobbi Villalobos asked that committee members bring the PBC matrix to the next meeting for use when
making a recommendation on the above items.
Budget Update
Pam Fees had several handouts for the committee. A one-page article from the Daily Breeze to
equalize funding for community colleges was reviewed. The governor is supporting the measure, SB
1875.
A copy of Motion #1 and Motion #2 on the 2004-05 State Budget for Community Colleges were
distributed. These are information items for the committee to review.
A 2-page copy of the State Budge Update was also distributed. The May revise is due to be released
May 13th.
A Tentative Budget Assumptions was distributed along with the Tentative Budget for 2004-2005 in draft
form to be presented to the Board at the May 17th Board meeting.
Pam Fees reviewed the Tentative Budget for 2004-2005 with the committee. She noted that growth
income is not included in the budget, since we do not know what percentage of growth will be attained
or funded by the state. The P4E income anticipates further reductions and to be folded into the base
revenue, although the line item is still retained in this budget. The 2003-04 enrollment fee increase has
not had a noticeable impact on enrollment. Enrollment fees from foreign students after the 9-11 event
have dropped. The Child Development Center’s expenses exceeded their income by $28,598 for 20022003. Sandra DeMos is looking at the cost of the program so that the expenses do not exceed their
income. The Cafeteria fund no longer has a budget. The Cafeteria now falls under the direction of the
Bookstore. This is now an income-generating program.
Bond Update
Vic Hanson distributed the April 19th Agenda to the Board for Measure “E” Bond Funds. All divisions
will be receiving new computers over a 4-year cycle. There was a discussion about using bond money
for computers and long-term assets. The CIS computers need to be updated.
Other Business
Bobbi Villalobos handed out an email from Alice Grisby on the TTIP funds. The email said that the
CCC Board of Governors is supporting maintaining TTIP funding as separate funding and not part of the
general funds. She suggested the committee wait for the May revise before acting on Alice’s request for
a recommendation. The committee members agreed.
Meeting adjourned at 2:35 p.m.