EL CAMINO COLLEGE
Planning & Budgeting Committee
April 22, 2004
Minutes
MEMBERS AND ALTERNATES PRESENT:
Bobbi Villalobos – Chair
Lance Widman
Susan Taylor
Carolee Casper
Susan Dever
David Vakil
ALSO ATTENDING: Alice Grigsby, Arvid Spor, Pam Fees, Mike D’Amico
Handouts:
First Year Experience – Celebrating Diversity, A Key to the 21st Century
Keeping Categorical Restrictions on TTIP Funds for Library Electronic
Information Resources (Databases)
Proposed 3 Year Strategic Planning Cycle
Bobbi Villalobos called the meeting to order at 1:15 p.m.
Approval of Minutes
The minutes of April 1, 2004 were not approved because there was not a quorum in attendance.
They will be approved at the next meeting on May 6, 2004.
Announcements
First Year Experience Learning Communities is sponsoring “Celebrating Diversity: A Key to the
21st Century, Friday, May 7, 2004 from 8:00 a.m. – 1:30 p.m.
New Business
Alice Grigsby came to address the committee with the concern of the Library losing TTIP Funds
in 2004-2005. These categorical funds have been used for library automation and electronic
information resources, amounting to approximately $38,000/yr. These funds have been made
available in the past to subsidize the library, enabling them to update resources for which they
are under funded.
Alice asked the committee to consider the retention of these dollars in the upcoming budget.
Lance Widman suggested this be recommended to Cabinet. Categorical funding that gets rolled
into base funding should be allocated by ECC in a comparable manner back to the original
program, along with later COLA enhancements. There should still be a maintenance of effort for
the programs. Bobbi will summarize this and bring this back for discussion at the next
committee meeting.
Planning Update
Arvid Spor brought an updated chart for the Proposed 3-Year Strategic Planning Cycle and OffYear Annual Planning Cycle timelines. He would like to have a quorum for consensus of
approval. The 3-Year cycle is how the District prepares to develop new goals. It was suggested
we look at the activity as District Goal Review rather than development. This will be discussed
at the next meeting along with an update on the planning process. Arvid hopes to bring the
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Technology Plan to the next PBC meeting, but input is still being solicited from other campus
groups. The technology committee has had a difficult time because they are trying to address all
needs.
Budget Update
The estimated date for the release of the May Revise budget is May 13th. Resources from School
Services of California, the Chancellor’s Office and the Legislative Analyst’s Office were cited in
providing an update on the state economy and how it impacts the proposed budget for
community colleges in 2004-05 and 2005-06. A $7 billion operating shortfall is projected for
2005-06, some of which is related to prior year deferrals. Loss of high paying jobs in 2001-02
has had a profound effect on the state economy. Even with the passage of Proposition 57, there
is still a budget shortfall that must be addressed. Proposals to address this “structural shortfall”
include loans or borrowing from pension obligation bonds; tax shifts and other subventions from
local government; and program savings from Proposition 98, health/social services and
transportation. ECC will continue to use the same assumptions for 2004-2005 as received with
the Governor’s January proposed budget. Sources indicated it appears the community colleges
will see a zero sum gain at May Revise over the January proposed budget. An on-time state
budget is predicted.
Susan Dever suggested vacancies in categorical positions be allowed to be filled since the money
is awarded specifically for those programs.
The AB500 requirement to hire casual employees through Board action is time consuming and
causes areas to not be able to spend all funds. If there is a pot of money and a job description in
place and all that is missing is the name of the employee, why can’t a person be retroactively
approved to fill the position? Arvid said that AB500 is the requirement for an individual to be
hired and we can’t revert to previous hiring practices.
Old Business
Susan Taylor asked for an update on the status of the casual salary schedule. Bobbi will get the
handout that was given to the College Council. The casual employee salary schedule does not
increase until the minimum wage is increased.
At the next meeting, we will use the Matrix for categorical funding.
Bond update was deferred to next meeting.
Adjournment
The meeting adjourned at 2:20 p.m.
Next Scheduled Meeting
Thursday, May 6, 2004, 1:00 – 2:30 p.m. – Alondra Room
Recorder: Michele Waller, Human Resources
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