Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
Present:
Fabian Banga, Antonio Barreiro, Vina Cera, Eric Gravenberg, Calvin Madlock, Antoine Mehouelley, Mike Orkin, Bala
Sampathraj, Justin Hoffman, Gina LaMonica, Hui Zhang
Guests:
Joseph Bielanski, Mark Wilson, Aisha Williams
Facilitator/Recorder: Karolyn van Putten, Evelyn Lord
Absent:
Joshua Boatright, Mary Louise Zernicke, Johnnie Fudge, Manny Uy
Agenda Item and
Presenter(s)
Meeting Called to Order
Discussion
8:42 am
Facilitator
I. Review and Approval of
Agenda
Facilitator
II. Review and Approval of
Minutes from November 1,
2013
Facilitator
Agenda was approved unanimously.
Minutes from the November 1, 2013 meeting were approved as
amended.
Amendment from the representative Vina Cera who requested to
add to the item number VIII which is “Smart Classroom
maintenance, custodial maintenance and equipment function
support; current status and future planning”, a statement that
there is a recommendation that a lower level of smart classroom
standards be considered.
Page 1 of 9
Follow-up Action
Decisions
(Shared
Agreement/
Resolved/Unresolve
d?)
Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
III. Update on PBIM/PBC
Budget Planning Calendar
Facilitator/AVCIT Madlock
There is no update on this topic, the PBC facilitator Linda Sanford
is still working on developing an integrated budget planning
calendar and will provide to the DTC when it becomes available.
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Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
IV. Revise and
AP 4105: Distance Education
endorse/approve
AP 4105: Distance Education
Student Authentication AP 4105 revisions approved as follows:
Facilitator/AVCIT Madlock
At The point 4.B under item IV. Student Authentication needs to be
revised as follows:
From
When accessing the district Learning Management System (currently
Moodle) the login details are as follows
To new language
“When accessing the district learning management system, the
logon details should follow the district information technology
protocol”.
4.c [Keep first two sentences]
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Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
V. Review re-formatted
DTC Goals (as approved
11/1/13)
Facilitator/AVCIT Madlock
The District Technology Committee was tasked with aligning DTC
goals with PCCD strategic goals and institutional outcomes.
VI. Reports from Colleges
(Including Interactive
Learning
Environments/Smart
Classrooms status)
College Reps
College of Alameda has a very capable and very effective
coordinator of the institutional effectiveness.
Bala Sampathraj mentioned that there are a couple of topics that
they are discussing at their college technology committee, one of
them is hoping to get some funding to track new classroom
technology and leveraging existing projectors and this will be
discussed in the next meeting see if they can get more cost
effective entry level.
College of Alameda is also moving forward with desktops refresh
for instructional labs.
For Alameda College they are staging in different phases so that
they can have the space to do this deployment.
According to Bala Sampathraj College of Alameda will be focusing
on the infrastructures upgrade, hardware, software and storage
similar to what the district has already kick off.
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Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
There is nothing new for smart classroom and for the new building
they are hoping just leveraging existing stuff and move it over
there, maybe supplement it with some portables units does some of
the consideration
Ideally they look to have smart classroom infrastructure when they
do building C and D and this will be coming out late next year.
Berkeley City College is working on two projects right now; the
first one is the review of the existing tag plan that is going to be
expired on 2014 and the beginning of the creation of the next one.
BCC has a space on Allston Street for Monday to Thursday classes
(four hours per day) to leverage that space , they will get a timeline
for more classes running full time Monday through Thursday and
create tutoring space
Laney College is working on increasing the membership; in the last
meeting they were discussing the IT Plan and updating it, since it
was not updated since 2009.
There is a growing demand for the smart classrooms; faculty are
requesting more classrooms but there is no funding available.
Antoine shared that instructors are required to move audiovisual
equipment from the AV Center to the classroom and back
(including on rainy days) and this needs to be addressed.
There is a need to implement wireless technology because in some
of the classrooms there is no wireless and Laney needs to respond
to this urgent matter; , Antoine noted that they are looking at how
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Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
to do this efficiently, like studying the cost of ownership and other
factors that may be involved.
Laney College is still moving to the Tower Building;, the president
is moving next week and Laney is still working on the BEST
building.
For Merritt College, they have a lot of smart classrooms but the
equipment repair and the maintenance cost are very high and they
have no technology budget at the school and they are wondering
from where they are going to get the maintenance of smart
classrooms paid for.
Merritt College hired a web person Danny Beesley to move the
Merritt website from google to WordPress. Merritt College is
using BCC model,
Gina raised the question of once the website is up who will become
responsible to keep it up and upgrade it.
VII. Update on (review)
DTC memo to college
technology committees
Memo Student Success—IT Strategic Plan Alignment –
AVCIT Madlock/Facilitator
At the last discussion, the DTC body set December 6, 2013 as a
deadline. Strict deadline is not necessary. Given that the deadline
was arbitrary, there is a desire to extend the timeline.
Technology Committees can look beyond student services (e.g.
instruction)—memo was limited to student services matters.
A proposal was made to come up with a rubric. Facilitator van
Putten noted that Student Success and Support Program requires a
plan (due fall 2014) that includes technology matters.
Page 6 of 9
Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
The committee discussed a Total Cost of Ownership report (State
Chancellor’s Office) issued in March 2008.
A subcommittee was formed to develop a template for the colleges’
to use in developing a report to respond to the memo.
The following individuals volunteered to participate on a
subcommittee to develop the format for the template for the report
that responses to the memo that this body sent to all the colleges is
consisting of:
-Vina Cera from Laney College
-Antonio Barreiro from Berkeley City College
-Amy Lee from Alameda College
-Gina Lee from Merritt College
Calvin will send an electronic copy of the document to the
subcommittee
Dr. Karolyn mentioned that there are four documents that
technology committee wants to have accesses, which are as
follows:
 Electronic copy of DTC goals
 Technology plan 2 TCO module
 SSSP plan template
The DTC body will request Technology equipment inventory report
VIII. College request for
DTC to develop a matrix
that identifies district/college
areas of responsibility for all
Louis Quindlen is reporting out that there is a need to develop a
matrix and also questioning in terms of self-evaluation where are
the district responsibilities and different standards around selfPage 7 of 9
Calvin will send an
electronic copy of
the document [Total
Cost of Ownership
to the subcommittee
Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
technology district-wide
(From Louis Quindlen,
Laney College)
AVCIT Madlock/Facilitator
evaluation.
Louis Quindlen is asking the DTC body for some kind of matrix
that delineates technology responsibilities between the district
office and the colleges. According to him developing the matrix
helps the campuses for accreditation.
Calvin is recommending using the template from Foothill College.
Karolyn van Putten insisted that all of the departments and topics
should be included in such matrix such as maintenance, business
process for use, funding, sources and training. She notes thatfor her
it is not something that could be done fast.
A subgroup is consisting of AVC Madlock, Antoine, and Fabian
will be working on developing a matrix and will come back with
report on the next DTC Meeting and we will see what to do next.
Karolyn van Putten is hoping to have something on this topic by
February
AVC Madlock added that he will add it to ENG Agenda
IX. Update: Process for
revising/updating IT
Strategic Plan
This item was not covered.
AVCIT Madlock
X. Interactive Learning
Environments (Smart
Classrooms) equipment
This item was covered previously in the item VI. Reports from
Colleges.
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A subgroup is
consisting of AVC
Madlock, Antoine,
and Fabian will be
working on
developing a matrix
and will come back
with report on the
next DTC Meeting
and we will see
what to do next.
VC Madlock added
that he will add it
[matrix] to ENG
Agenda
Peralta Community College District
District Technology Committee - Meeting Minutes
District Board Room
December 6, 2013 – 8:30am – 10:30pm
maintenance, custodial
maintenance and equipment
function support: current
status and future planning
Facilitator/Co-Chairs
XI. District IT
Reports/Updates:
a)
Distance education matters (Banga): Not covered
b)
PeopleSoft Resolution Team Report: Not covered
AVCIT Madlock/Banga and
c)
ENG and DFC (Facilities) Report: Not covered
DES Ranell Holmes
d)
IT Strategy Project Updates: Not covered
DTS Michael Dioquino
•
Financial Aid Module Implementation
Electronic Content Management (ECM, formerly known as
PCCD Project Manager Aisha- •
“Document Management System”)
Lorraine Williams
XII. New Business
XII. New Business
Facilitator
Meeting Adjourns
Meeting Adjourns
Minutes taken: Hayat Guessoum
Attachments: DTC Meeting Agenda – December 6, 2013
DTC Meeting Minutes – November 1, 2013
Louis Quindlen -DTC Request email.
Revised Student Success Memo from DTC
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