Item 9.A-November 19, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Incumbent(s) Name (if applicable): Winnie Dowling
Position #(s): 10981
Current Title: Deputy Director, N. Nevada Small Business
Current Range: 4
Development Center ((JCC:76551;3D;CM3535;CC043;E)
Department: Nevada Small Business Development
College/Division: College of Business
Center (NSBDC)
Account #: 1104-116-0401 and 1320-140-0055
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X ) Revised PDQ only (no change in range or title)
Range: JCC (HR assigned):
( ) Line of Progression (show titles below)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Sam Males
Director, NSBDC
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Gregory Mosier
Date
Dean, College of Business Administration
Action Approved by the President (Completed by Faculty HR):
Position #: 10981
EEO Code: 3D
CUPA Code: CM3535
Exempt: Yes or No Census Code: 043
Job Class Code: 76551
Range: 4
Effective Date: 11/1/2010
Approved Title:
DEPUTY DIRECTOR, NO. NEVADA SMALL BUSINESS DEVELOPMENT CENTER
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description - Deputy Director, Northern Nevada SBDC
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Deputy Director, Nevada Small Business Development Center, (DD), in conjunction with the
State Director, manages the Nevada Small Business Development Center (NSBDC) statewide
programs and its subcenters. The DD also manages and oversees the following specialty programs:
Bureau of Business and Economic Research (BBER), Center for Regional Studies (CRS), State
Demographer’s office, and Technology Development Program. The DD manages all program
personnel and ensures overall financial management of the entire program. This individual oversees
grant and project activities, including revenues and expenditures and ensures adequate resources
exist to complete projects. This individual is an active participant in generating revenues and funded
projects. The DD is a liaison between the State Director, faculty, clients, consultants, grantors,
University departments, and NSBDC sub-centers to guarantee that all arms of the program function
smoothly and operations adhere to standards set forth by the University, clients, and grantors.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
70% - Program coordination and operations oversight
 Administer Statewide NSBDC activities throughout Nevada:
o Ensure these offices are in compliance with program/contract agreements
o Oversee counseling and training operations at all offices which includes auditing
performance of counselors and training events and assisting with program operations
 Act on behalf of the State Director when unavailable or out of the office
 Ensure expenditures and procedures adhere to University and grantor requirements for all
offices and monitor the integrity of all accounts and physical assets (state, federal, and
private), including subcontracts for all sub centers
 Assist and supervise faculty, staff and students to include hiring, termination, evaluation and
conflict resolution
 Act a liaison between State Director, grantors, hosting agencies, sub center personnel,
University departments, sponsors, consultants, faculty, and staff
 Coordinate and assign projects
 Oversee client evaluation process
 Oversee general purchasing decisions
 Act as responsible individual for office policies and procedures to ensure operating efficiency
for rapidly growing, dynamic office and implement quality control for all reports and documents
 Prepare estimates/bids for work done on revenue-generating projects and grants; calculate
project benefits and cost of projects; and, monitor invoicing
 Organize and participate in advisory board activities
30% Grant preparation and Revenue projects
 Solicit, write, and prepare new grants and revenue-generating projects from various
governmental agencies and businesses and develop partnerships with sponsoring agencies
and hosting institutions
 Oversee projects (including surveys, data requests, and research)
 Participate, as needed, in the completion of project work which may involve performing
research, gathering information, preparing budgets, summarizing data, and periodic reporting
 Write proposals and provide reporting for clients
Position Description - Deputy Director, Northern Nevada SBDC
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3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The ability of the DD to make decisions and judgments affects the statewide operations of the NSBDC
program, College of Business Administration, and UNR. Incumbent must work independently with
little direct supervision and with considerable latitude for initiative and independent judgment. When
the State Director is out of the office, the DD must be able to act on his/her behalf and execute
program decisions without immediate consultation and guidance. The DD must make accurate
judgments about effective program operation and be able to take corrective actions if necessary. This
individual participates on search committees and is responsible for hiring competent and qualified
staff. In addition, this individual must analyze the validity of daily activities and make decisions on
reporting and work flow; make judgments on benefits and costs of various projects and convey this to
all parties involved; and is responsible for purchasing and development decisions.
Impact:
Actions contribute indirectly to university accomplishments to the extent that inadequate performance
has a detrimental effect on the achievement of university goals. Errors extend inconvenience to other
departments/programs and are detrimental to the reputation and services provided by the program.
Inadequate performance may result in contractual obligation failures and dissatisfaction resulting in
loss of future funding.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Accounting, budgeting, financial management, program, and contract and grant management
 Computer hardware and software uses and applications
 Marketing
 Program and project management
Skills:
 Human resources management and supervisory skills, including an ability to teach and mentor
technical staff and to achieve both timely completion of goals and client satisfaction
 Management skills to oversee outlying offices and the day-to-day functional operation in the
headquarters office
 Excellent communication skills are necessary to communicate with the State Director, sub
center directors and personnel, faculty, staff, students, clients, grantors, consultants,
government agencies, and the general business community
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Excellent verbal and written communication
 Negotiation skills
 Leadership skills
 Decision-making and problem-solving skills
Ability to:
 Participate in all aspects of research and contract reporting and proposal processes
 Recruit, hire, supervise, manage, train, and evaluate staff
 Manage and assess goals and objectives of staff’s program and/or work
 Manage resources effectively and efficiently
Position Description - Deputy Director, Northern Nevada SBDC
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Establish rapport and work and interact effectively with diverse populations:
Travel as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
State Director
NSBDC Personnel
College of Business
Administration faculty
University departments
NSBDC program personnel
Reason for Contact
To provide assistance
To manage and supervise work performed
To discuss and collaborate on research projects
External
Local, State, and Federal
grantors, funding agencies,
government agencies,
businesses, co-sponsors and
network partners
NSBDC small-business clients
and business interested in
utilizing NSBDC services for a
fee
Consultants
Reason for Contact
To collaborate on projects
To provide oversight and guidance in project completion
To provide information and collaborate on projects
To provide research or other services to the NSBDC
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
business or related field
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years or a Master’s Degree and three years of experience
in business and management to include at least three years experience in the private
sector in order to understand business and business development issues
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None