Item 9.P-June 18, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Christine Myers
Position #(s): 11428
Current Title: Fiscal Officer (Nevada Humanities)
Current Range: 2
(JCC:77584;3D;CM3531;CC095;E)
Department: Nevada Humanities
College/Division: Extended Studies
Account #(s): 1320-120-00AT
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature
Christina Barr
Date
Executive Director, Nevada Humanities
____________________________________________________________
__________________
Director/Chair/Dean
Fred Holman
Date
Vice Provost, Extended Studies
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #: 11428
EEO Code: 3D
CUPA Code: CM3531
Exempt: Yes or No Census Code: 095
Job Class Code: 77584
Range: 2
Effective Date:
Approved Title:
FISCAL OFFICER (NEVADA HUMANITIES)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Fiscal Officer (Nevada Humanities)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Fiscal Officer, Nevada Humanities (NH), reports to the Executive Director of NH and under
his/her general supervision oversees the financial management of the unit’s federal grants from
various and diverse funding agencies, and private grants and funds from organizations and
individuals. Incumbent works closely with the Controller’s office in setting up and maintaining the
accounts. The Fiscal Officer prepares the annual financial reports for the funding agency (National
Endowment for the Humanities) and NH Board of Trustees, oversees the extensive audit of the
accounts required by funding agency, and maintains the NH complete and accurate financial records.
Grant accounts may be over multiple years and include in-kind contributions as well as cash gifts and
donations.
NH is engaged in statewide public programming and educational enhancement in the humanities,
which is in accord with the University of Nevada, Reno’s mission of serving the educational needs of
the people of Nevada. The public programs, teachers’ institutes, and other activities of NH are carried
out in close collaboration with faculty and staff throughout Nevada System of Higher Education. This
is reflected in the fact that university and community college faculty sit on the NH Board of Trustees,
are involved in planning NH public programs, teach in NH sponsored educational programs, and are
recipients of NH grants.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Budget Management
 Oversee the financial management of Nevada Humanities federal and private grants and
funds from various and diverse funding agencies, organizations. and individuals
 Work closely with the Controller’s office in setting up and maintaining the accounts
 Manage receipt and disbursement of funds
 Draft, complete, and manage Nevada Humanities annual operating budget (in collaboration
with the Executive Director)
30% - Record Keeping
 Maintain complete and accurate financial and organizational records
 Maintain donor records
 Maintain records of in-kind contributions
 Track costs of fund raisers and special programs
 Assist with the knowledge of and compliance of NH and UNR policies and procedures
 Assist with personnel administration as needed
20% - Report Preparation and Submission
 Prepare monthly financial statements for NH Executive Director and NH Board of Trustees
 Reconcile internal records to monthly status reports from UNR
 Prepare the annual financial reports for the funding agency and NH Board of Trustees
 Prepare year-end reports for the Internal Revenue Service
 Submit the fiscal elements of applications and reports to grantors as needed
 Manage grants from grantors
Position Description – Fiscal Officer (Nevada Humanities)
Page 3
10% - Account Auditing
 Monitor files of approximately 60 grantees each year and assist with final reporting and fiscal
issues when needed
 Maintain NH and grantee program statistics for evaluation and NEH compliance
 Oversee the extensive audit of NH accounts required by funding agency (NEH)
10% - Grant Application Preparation
 Prepare detailed budgets and budget notes for grant applications to federal agencies,
grantors, and private foundations
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
NH, either through grants to community organizations or through self-sponsored programs, provides
support for humanities-related programs and educational opportunities throughout Nevada. The
individual works closely with, but with a latitude of independence in decision-making, the Executive
Director, NH, on decisions associated with the position. The Fiscal Officer is responsible for keeping
proper financial records which involves handling of public monies.
Impact:
Errors in accounting, failure to keep proper records, and/or a lack of understanding of the
accountability related to public money all could potentially cause inconvenience to constituents or
directly impact the perception and reputation of NH and UNR. The job well done ensures a friendly,
professional association with funding agencies, UNR, and the public. Inadequate performance may
result in contractual obligation failures and dissatisfaction resulting in loss of future funding.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Budget development
 Standard accounting and auditing procedures
Skills:





Effective verbal and written communication
Organization skills
Interpersonal relations skills to interact well with individuals from diverse backgrounds
Problem solving and analytical skills with high degree of attention to detail
Proficiency in use of a personal computer and current software applications including, but not
limited to, Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email), and
specifically accounting software and systems
Ability to:
 Work with grantees unfamiliar with accounting principles
 Explain audits and financial statements to constituents
 Maintain confidentiality of information
 Maintain professional business and work ethics and standards
Position Description – Fiscal Officer (Nevada Humanities)
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Executive Director
Reason for Contact
To provide monthly financial statements and detailed financial
information
Board of Trustees
To provide financial reports at quarterly meetings.
Controller’s Office
Frequent interaction and contact with Sponsored Projects to
maintain accounts.
External
Grantees
Reason for Contact
To help prospective applicants prepare budgets; make grant
award payments; monitor progress of grantee projects; review
grantee final financial reports
To prepare work papers for the in-depth annual audit and
implement any changes in financial management procedures
recommended by the auditors
Independent accounting firm
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis in the field of
accounting
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience as an accountant, either in government
or private sector
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None