FLSA STATUS:
TITLE: Manager
EXTENDED TITLE: Manager, Accounts Receivable
Exempt
CATEGORY:
GRADE:
JOB SUMMARY: Supervises the daily accounts receivable operations.
ESSENTIAL FUNCTIONS:
Professional
D
1.
Supervise, train, schedule, assign, and review work of staff; prioritize departmental activities, workload and deadlines.
2.
Maintain accurate accounting records; federal reports on receivables; interface with external agencies; monitor database and provide guidance on reconciliation of accounts; pursue collection of receivables.
3.
Process majority of tasks/functions utilizing automated systems; conduct withdrawal and reinstatement assessment; schedule agency billings/invoices and generate student statements.
4.
Reconcile subsidiary ledger accounts against general ledger; process various journal entries; analyze transactions affecting student balances; interface with internal departments on handling transactions.
5.
Review and authorize check disbursements on various types of financial aid overpayments; verify student business holds; interface with counselors/coordinators on course registration; disseminate information to students and various agencies on departmental, college and receivable processes.
6.
Coordinate the assignment of aged receivables to collection agencies; process write-off and bad debt transactions; pursue library and citation collections; make recommendations on handling other student receivables; communicate verbally and in writing on general and specific cases to agencies and students.
7.
Communicate accounts receivable department policies and procedures with college staff, students, and external agencies concerning outstanding receivable resolution.
8.
Other related duties as assigned.
REPORTING RELATIONSHIP: Associate Comptroller, Bursar Services
SUPERVISORY RESPONSIBILITIES: First level supervisor to staff assigned.
YEARLY
PERCENT OF
TIME
25%
20%
15%
15%
10%
5%
5%
5%
Effective: 9/1/01
Revised: 03/01/10
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ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree or equivalent
EXPERIENCE: Four (4) years
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities :
Demonstrated experience with databases and automated accounting systems.
Knowledge of accounting principles and procedures with emphasis on accounts receivables and the Fair Debt Collection Act.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
Interpersonal Skills - Focuses on solving conflict; Maintains confidentiality; Listens to others without interrupting; Remains open to others' ideas and tries new things.
Managing People - Takes responsibility for subordinates' activities; Provides regular performance feedback; Solicits and applies customer feedback (internal and external);
Improves processes, products and services.
Business Acumen - Understands business implications of decisions; Aligns work with strategic goals.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Organizes or schedules other people and their tasks.
2.
Equipment Used: Personal Computer, printer, copier/scanner, fax, telephone, and other equipment associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are important in achieving job objectives, causing action, understanding others, or changing behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Effective: 9/1/01
Revised: 03/01/10
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POSITION TITLE:
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES: Amount of Time
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
None
X
X
X
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
None
X
X
X
X
X
X
X
X
X
X
X
X
None
X
X
X
Under 1/3
X
X
X
X
Required
X
X
X
X
X
X
1/3 to 2/3
X
Amount of Time
Under 1/3 1/3 to 2/3
X
X
Amount of Time
Under 1/3 1/3 to 2/3
Over 2/3
Over 2/3
Over 2/3
X
X
X
Effective: 9/1/01
Revised: 03/01/10
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NOISE LEVEL: Exposure Level
Very quiet
Quiet
Moderate
Loud
Very Loud
X
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employee may be directed to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and responsibilities of this position.
X
Employee Signature Date
Effective: 9/1/01
Revised: 03/01/10
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