POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Coordinator Language Institute Office
Non-Exempt
CATEGORY:
GRADE:
Classified
E
JOB SUMMARY: Responsible for assisting the manager with the day-to-day operations of the Language
Institute program.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Assist the manager with staff scheduling, training, providing daily work direction
and verifying work completion. Coordinate projects and provide support for staff
to meet established program goals. Assist with the development and
implementation of office procedures and ensure staff compliance.
2.
Coordinate student and program faculty classroom activities; provide program
faculty members with instructional materials, instructional support and
substitution requests. Ensure program staff services are being provided to students
and program faculty.
15%
3.
Coordinate all instructional exams and schedule placement testing for program
and maintain test results/records. Collaborate and participate in student services
activities, conduct presentations, serve as liaison between department, internal
departments and community agencies interested in learning English.
15%
4.
Maintain accurate records of all expenditures, verify charges and resolve issues.
Prepare and process check requests, budget transfers, journal entries, payroll
adjustments, and work with purchase requisitions and applicable Human
Resources forms; compile data, prepare and submit reports.
15%
5.
Monitor classroom enrollment and payment, assign classrooms to each course and
recommend opening courses based on student needs; ensure compliance with
established guidelines.
10%
6.
Assist in the coordination and schedule of recruitment activities. Assist in the
development and distribution of recruiting materials. Actively promote program
to potential students to improve enrollment and retention rates.
10%
7.
Monitor the purchase and distribution of all office supplies. Order and maintain
supplies for instructional and student activities. Arrange for equipment
maintenance and maintain inventory. Monitor facilities and contact appropriate
departments to report issues that hinder instruction and/or safety.
10%
8.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Dean, Communications and Performing Arts.
Revised: 5/31/12 & 9/9/15
Effective: 9/1/00
Page 1 of 5
SUPERVISORY RESPONSIBILITIES: Provide work direction to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Three (3) years related experience.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
 Ability to effectively communicate, both oral and written;
 Strong interpersonal and organizational skills;
 Ability to multi-task;
 Proficient in the use of computers;
 Ability to make sound judgment decisions;
 Ability to establish and maintain effective working relationships with staff and the
public;
 Ability to communicate and interact with individuals at all levels of the institution;
 Ability to effectively solve problems;
 Excellent customer services skills;
 Application and knowledge of office practices and procedures;
 Ability to work in a diverse environment and be sensitive to issues of diversity and
inclusion.
2.
Equipment Used: Personal computer and a variety of equipment associated with a general
office environment.
3.
Software Used: A variety of word processing, spreadsheet database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to
handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to
stand and walk. The employee is occasionally required to climb or balance and stoop, kneel,
crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift
and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
Revised: 5/31/12 & 9/9/15
Effective: 9/1/00
Page 2 of 5
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of this
job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work
environment is usually moderate.
Revised: 5/31/12 & 9/9/15
Effective: 9/1/00
Page 3 of 5
POSITION TITLE:
Office Coordinator Language Institute
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
None
X
X
X
X
X
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 5/31/12 & 9/9/15
Effective: 9/1/00
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Required
X
X
X
X
X
X
Page 4 of 5
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 5/31/12 & 9/9/15
Effective: 9/1/00
Date
Page 5 of 5