POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Director, Purchasing and Contract
Management
Exempt
CATEGORY:
Administrative
GRADE:
D
JOB SUMMARY: Direct and oversee the activities of the College’s Purchasing function to include
procurement, contracts, and insurance related functions.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
30%
1.
Direct and oversee the Purchasing Department function to include strategic and
tactical operations, including, but not limited to procurement planning, compliance
with state law, district purchasing policies and procedures, maintaining ongoing
sources of supply in support of College operations.
2.
Develop and manage non-employment contractual agreements for consultants,
lease, rental, interlocal and service agreements, including negotiations, contract
development and contract management. Seek legal review from attorney
representing the College when required.
25%
3.
Responsible for the strategic planning and operational management of the
department. Research, plan, recommend, and implement departmental budget.
Review and recommend policies and procedures in adherence with federal and
state law, through the appropriate decision making channels.
15%
4.
Responsible for management of assigned commodities to include develop and
preparation of commodity specifications of items to bid, direct and ensure a fair
competitive process to provide the College with “best value” purchases for all
commodities.
15%
5.
Maintain ongoing management of current insurance policy coverage to ensure
minimum exposure to the College on property, auto and general liability. Provide
coordination between legal counsel and insurance carriers.
5%
6.
Conduct vendor performance evaluations annually to ensure compliance with
contract provisions. Maintain communication with awarded vendors; implement
corrective action, as needed.
5%
7.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Associate Vice President, Budget & Financial Services
SUPERVISORY RESPONSIBILITIES: Management of department personnel.
Amended: 6/01/09
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BUDGET RESPONSIBILITIES: Departmental budgets
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Business Administration or related field.
EXPERIENCE: Seven (7) year related purchasing experience.
CERTIFICATIONS/LICENSURES: Professional Certification in Purchasing from ISM,
NIGP, NAEB, or other nationally known professional purchasing organizations.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Must possess abilities in the following areas: analyzing financial data;
exercising a high degree of innovation and creativity; read, analyze, and interpret general
business periodicals, professional journals, technical procedures and/or government
regulations; write reports, business correspondence, and procedure manuals; communicate
effectively (oral and written), and maintaining a professional attitude.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, telephone, fax, etc.)
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach
with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this job include close vision,
distance vision and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community, position’s accountability for the
development, motivation, assessment, and reward of employees, and to deal with irrational
situations where the outcome is unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Amended: 6/01/09
Page 2 of 4
POSITION TITLE:
DIRECTOR, PURCHASING AND CONTRACTS MANAGEMENT
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
PHYSICAL ACTIVITIES:
Amount of Time
Under 1/3
1/3 to 2/3
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
X
X
X
X
X
X
X
X
X
WEIGHT and FORCE
DEMANDS:
None
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
None
Over 2/3
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Amended: 6/01/09
Amount of Time
Under 1/3
1/3 to 2/3
X
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
Required
X (Document Reading)
X
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Ability to adjust focus
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
X
Exposure Level
X
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Amended: 6/01/09
Date
Page 4 of 4