POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Associate Vice President Employee
Relations
Exempt
CATEGORY:
Administrative
GRADE:
F
JOB SUMMARY: Responsible for the effective management of the District employee relations programs,
including internal complaint processing, facilitation of dispute resolution, responding to external employee
and student grievances, oversight of the disciplinary procedures of the College, and serving as the College
representative in litigation and other contested administrative proceedings.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Serve as the senior human resources advisor to the President, senior management
of the College, and to other college officials and managers. Advise supervisors
and employees regarding general personnel policies and procedures, particularly
those regarding grievances, employee relations, disciplinary matters, and equal
opportunity. Oversee and manage disciplinary actions by College officials.
2.
Serve as the College representative in litigation and contested administrative
hearings; assist the College’s General Counsel in the general defense of the
District; including trial preparation.
20%
3.
Respond to external employee grievances, including charges filed with the Equal
Employment Opportunity Commission and the Texas Workforce Commission,
Civil Rights Division; serve as the District’s contact to these agencies.
20%
4.
Serve as the College’s respondent to requests for information pursuant to the
Texas Public Information Act.
10%
5.
Facilitate both supervisors and employees in the resolution of grievances and other
employee concerns and oversee internal grievance procedures, including
discrimination complaints and grievances regarding wage, hours, or working
conditions.
10%
6.
Develop, monitor and manage assigned budgets.
5%
7.
Manage, coordinate, develop and present employee and supervisory compliance
training programs, including equal employment opportunity and equal educational
opportunity, sexual harassment prevention programs, grievances, and employee
discipline.
5%
8.
Respond to external student discrimination grievances, including charges filed
with the Department of Education, Office for Civil Rights; serve as the District’s
contact.
5%
Revised: 9/1/13/Approved Grade Change
Amended: 6/01/09
Page 1 of 5
9.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: President of the College.
SUPERVISORY RESPONSIBILITIES: Direct and indirect supervisory responsibility of assigned staff.
BUDGET RESPONSIBILITIES: Departmental budgets
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Human Resources, Management or Business, or a law
degree.
EXPERIENCE: Ten (10) years of directly related experience in human resources or employment
law, including increasingly responsible administrative experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Knowledge of Federal and State employment laws and equal employment
opportunity laws, ability to use logic, experience and knowledge to evaluate information and
problem situations, excellent interpersonal skills, effective written and verbal communication
skills, the ability to effective deliver public presentations, ability to effectively present
training and instruction, demonstrated ability to work with teams of people to complete tasks,
demonstrated ability to work effectively with different constituencies, ability to analyze
complex issues, and the ability to function as a neutral agent to facilitate issue resolution.
Ability to work in a diverse environment and be sensitive to issues of diversity and inclusion.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used:
A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands to handle
or feel. The employee is frequently required to walk; sit and talk or hear. The employee is
occasionally required to stand; reach with hands and arms; stoop, kneel, crouch, or crawl and taste
or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community, position’s accountability for the
development, motivation, assessment, and reward of employees, and to deal with irrational
situations where the outcome is unpredictable.
Revised: 9/1/13/Approved Grade Change
Amended: 6/01/09
Page 2 of 5
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 9/1/13/Approved Grade Change
Amended: 6/01/09
Page 3 of 5
Associate Vice President Employee Relations
POSITION TITLE:
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 9/1/13/Approved Grade Change
Amended: 6/01/09
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 4 of 5
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in this
description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Revised: 9/1/13/Approved Grade Change
Amended: 6/01/09
Date
Page 5 of 5