Implementation Minutes
Data Standards Team
Team Meeting - Second
Date: Tuesday, October 14th, 2008
Meeting Information
Facilitator
Sherry Hendrix
Note Taker
Kurt Jn Marie
Attendees
Kelly Simon, Julie Duncan, Kurt Jn Marie, Lynn Lackey, Hillary Ashton, Sherry
Hendrix, Zoe Durant, Debbie Goode, Renee Roach, Marcella Gustafson, Laura
Kane, Carol Claiborne, Tom Sutherlin, Aubree Helvey
Next Meeting
Relevant
Training/Discussion
Highlights:
Date
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Undecided
Minutes Approval & Address Types
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Address Types - Minutes Change


How does the international students’ office get notified when a student’s
address or name is changed by HR or another department besides the
International Students’ Office?
The Data Standards Team needs to decide Who Trumps Who for
business addresses existing in Alumni and the Business office.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
SunGard Higher Education – Confidential & Proprietary
291209473
Deadline
Page 1 of 5
5/29/2016
Implementation Minutes
One change was made to the minutes for Tuesday, October 14 th,
2008 meeting:
1. Permanent address will not be changed to preferred
address; permanent address will remain permanent
address.
The business office currently uses two address types in the legacy
system for purchasing and billing so they will be added to the list of
addresses.
Directory address will be the faculty/staff address.
The Team decided that a diploma address is not required in
Banner. Diploma address will be imported as the Temporary
address. If the temporary address is different from the permanent
address, the temporary address will be used depending on the date
the address was updated.
Decided Address Types:
1. Permanent address
2. Current address
3. Billing address
4. Purchasing address
5. Temporary address
6. Directory address
7. Business address
Name Types
Relevant
Training/Discussion
Highlights:
Required Name Types
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
The Team agreed that additional research is required by team
members in order for a decision to be made on name types.
Owner
Deadline
The project manager will gather as much information as possible to
help derive the best decision.
SunGard Higher Education – Confidential & Proprietary
291209473
Page 2 of 5
5/29/2016
Implementation Minutes
Phone Types
Relevant
Training/Discussion
Highlights:
Required Phone Types
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
 Debbie Goode will contact Jennifer to verify whether or not
her department keeps an emergency contact list for
students. Possibilities are emergency telephone numbers
may exist in a shadow system. If a shadow system
consisting of emergency contacts exists, those numbers will
need to be extracted from the shadow database in order to
be submitted to banner for the migration.

The international Students’ office uses the third field in
myCU as the emergency contact for international students
within the United States.

Decided Phone Types
Owner
Deadline
1. Evening Phone
2. Day Phone
3. Additional Phone
4. Cell Phone
5. Fax
E-Mail
Relevant
Training/Discussion
Highlights:
Students
GAPs Identified:
Decisions Made:
Decisions Required:
SunGard Higher Education – Confidential & Proprietary
291209473
Page 3 of 5
5/29/2016
Implementation Minutes
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Two e-mail types were decided for students.
 Cameron e-mail
 Personal e-mail
Biographic Information
Relevant
Training/Discussion
Highlights:
GAPs Identified:
If the deceased indicator is enabled for a person in banner, the person will not
be able to get paid through payroll.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Marital Status
 Marital Status will be required in HR.
Date of Birth
 Is optional in admissions, but can be retrieved from
transcripts and ACT score documents.
 Is required in HR, and Payroll.
Gender
 Gender is stored in Box, HR and Payroll.
Citizenship
 Is required in every department except Alumni.
Ethnic Group
 Is required in HR.
SSN

Is required in every department.
SunGard Higher Education – Confidential & Proprietary
291209473
Page 4 of 5
5/29/2016
Implementation Minutes
SunGard Higher Education – Confidential & Proprietary
291209473
Page 5 of 5
5/29/2016