Implementation Minutes Cameron University Implementation Minutes for Oct 2, 2008 Migration Assessment and Planning – Student Meeting Information Facilitator Laurene Farley Note Taker Julie A. Duncan Attendees Sherry Hendrix, Kelly Simon, Dawne Massey, Debbie Goode, Angela Melton, Kurt Jn Marie, Kelli Peterson, Rick Clyburn, Julie Duncan, Laurene Farley (remote), Saundra Beaulac (remote) General Information Relevant Training/Discussion Highlights: The student prototype won’t be ready for the first conversion run in January. Laurene and Sandra to talk about this. Extra validation 11/3 to 1/5. Data run starts 1/12. The student tab in the metadata document shows the order of the tables to be converted. The catalog and schedule tables are usually configured by SunGard. Sandra will be working with the student team on this. We’ll have to have fall schedule earlier than normal (beg of March) in order to have it built by Banner and validated before we go live in March 2010. Recruiting is the first place that hits the curriculum rules (majors, etc.). We need to convert recruits for fall 2010 and beyond. GAPs Identified: Decisions Made: Decisions Required: Admit and Readmit codes must be kept on students. CU will need to identify how to do this. Other Issues and Concerns: Action Items / Assignments Description Owner Deadline General Student Information Relevant Training/Discussion Highlights: There can be general student records without having admission records. You have to have a general student record for their first term of academic history. CU collects term history in legacy and these can be sent but there should be one for effective term. GAPs Identified: Decisions Made: Decisions Required: CU has to decide who is a general student – e.g. everyone in student_mst Cameron University SunGard Higher Education – Confidential & Proprietary Student_MigrationOct2.doc Page 1 of 3 10/10/2008 Implementation Minutes would be part of general student. Need another record for the most recent term that they can enroll in. Other Issues and Concerns: Action Items / Assignments Description Owner Deadline Academic History Relevant Training/Discussion Highlights: The records that have not been graded will come over as in progress records for prereqs and coreqs to work for fall 2010 enrollment. There will be another conversion run after the grades are entered to change the in progress to the real grades. GAPs Identified: Decisions Made: Decisions Required: Other Issues and Concerns: Summer enrollment starts the same time as fall. How will CU validate against summer in legacy while fall needs that data in Banner? CU has some institutional work (before 198?’s) that were put in as transfer work. Action Items / Assignments Description Owner Deadline Duane needs to be made aware of the issue with summer and fall enrollment. Laurene Before student tech training and mapping Accounts Receivable Relevant Training/Discussion Highlights: The Banner expert will discuss with us on how to do summary and/or detail records for A/R. Also see A/R conversion document posted on website. Rick will need the detail codes before he can do the extract. Doreen will do these. Format for accounts in the data extract is no commas and the character count includes the decimal. Precision of 12 and scale of 2 for 14 total character spots. GAPs Identified: Decisions Made: Decisions Required: Other Issues and Concerns: Action Items / Assignments Description Cameron University Owner SunGard Higher Education – Confidential & Proprietary Student_MigrationOct2.doc Deadline Page 2 of 3 10/10/2008 Implementation Minutes Other Concerns Relevant Training/Discussion Highlights: In our legacy system student AR and finance are not separated. What do we do about spring and summer charges that we need to know about immediately? Mike has been informed and will put Ninette in contact with the person to answer this, probably Mark. There has to be more mini conversions or something to keep the general ledger in balance. GAPs Identified: Decisions Made: Decisions Required: Other Issues and Concerns: Action Items / Assignments Description Cameron University Owner SunGard Higher Education – Confidential & Proprietary Student_MigrationOct2.doc Deadline Page 3 of 3 10/10/2008