Implementation Minutes
Student Team
Student Migration Meeting
Date: October 7, 2008
Meeting Information
Facilitator
Sandra Beaulac
Note Taker
Renee Roach, Assistant Registrar, Cameron University
Attendees
Brenda Dally, Chris Crandon, Rick Clyburn, Sandra Beaulac, Laquita Shaw,
Renee Roach, Linda Phillips, Jamie Glover, Jennifer Castricone, Debbie
Goode, Sherry Hendrix, Ninette Carter, Brenda Russell, Donald Hall
Recruiting/Prospects
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
Owner
Deadline
We need to determine what records will be converted in
BANNER. It was determined that prospects will be
converted from Fall 2010 forward.
Does Admissions have a “checklist” to show that a student
is eligible for registration? In the legacy system, we have
“Tracking” which denotes any and all
documents/credentials that are needed for
admission/registration.
Location Management
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Buildings and rooms are already completed. We can utilize
the physical facilities database to incorporate into
BANNER.
Residence assignments will have to be completed by
Casey Case.
Faculty/Advisors
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description

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Owner
Deadline
Owner
Deadline
Faculty/Advisors are not set up differently in the legacy
system.
Adjuncts need to be separated from faculty.
Need to come up with a location to make the separation
between faculty & adjunct. This could possible occur in
HR.
Catalog/Schedule
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Sandra does not need “historical” catalog, she only needs
historical subject codes and grades for the new catalog in
BANNER.
We must decide whether we will turn the pre-requisite/corequisite option on or off in BANNER. The decision has
been made to utilize this option. There will be cases in
which overrides will have to occur.
We need to determine authorized schedule types and
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grade modes.
Schedule type – restrictions are in separate fields on the
course pre-requisites that are enforced.
Schedule master – there are fields which trigger fees to be
associated with a particular section in the legacy system.
We need to ensure this will occur in BANNER.
Special approval indicator needs to be available for courses
requiring permission in BANNER.
At the section level, we need to include a minimum and
maximum enrollment capacity.
Open/closed class status must be included at the section
level.
We currently use location codes to determine enrollment at
a specific campus. We will need this capability at the
section level in BANNER.
In progress terms will be converted from legacy to …In
progress.
There will be some dual entry between both systems at the
beginning. We will have use of legacy system for three
years into conversion to BANNER.
Finance and Accounts Receivables
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
Need interface to post summary information between
legacy A/R before total implementation.
In order to process records for Fall 2010 term, student A/R
for Spring 2010 will be converted prior to go live date.
Anything entered after June 2010 will be manual entry.
Academic History
Relevant
Training/Discussion
Highlights:
GAPs Identified:

Need to include Legacy attempted hours for zero level (remedial)
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courses included in attempted hours (retention GPA). This is a
requirement that we must adhere to due to the policies of our Oklahoma
State Board of Regents.
Also need ability to separate forgiven/repeated courses from Cameron
GPA (called the retention gpa in legacy). Also a regent’s requirement.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
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Owner
Deadline
Academic history will be converted
We currently have a graduation screen in legacy which
indicates the student’s intention to apply for graduation.
This is linked to the degree screens. In banner this process
is listed as sought and pending.
We have extensive equivalencies in the legacy system that
must be converted.
Retention GPA & Forgiveness/Repeat policy may require a
modification in BANNER. Possibly borrow this modification
from UCO – who currently utilizes this information.
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