Implementation Minutes
Student Team
Win Kickoff: Breakout Sessions
Date: August 6, 2008
Meeting Information
Facilitator
Sandra Beaulac
Note Taker
Renee Roach, Assistant Registrar, Cameron University
Attendees
Sherry Hendrix, Kelly Simon, Debbie Goode, Linda Phillips, Brenda Russell (1/4
day), Donald Hall (1/2 day), Frank Meyers, Vicki Henson, Velton Flowers,
Debbie Crossland, Renee Roach, Kelli Peterson, Julie Duncan, Dawne Massey,
Aubree Helvey, Brenda Dally, Zoe DuRant
Set up folders on share drive to send/receive information from consultants
Relevant
Training/Discussion
Highlights:
Linda: It would benefit you to set up folders so that consultants will be able to
see all documents in one particular area & distribute to other team members for
them to access.
GAPs Identified:
Decisions Made:
Linda will set up folders
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Linda set up folders on share/intranet drive
Linda
Deadline
Provide “blackout” dates to Sherry Hendrix for times members are not available
to meet for training (high volume times, etc.)
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:
Linda will report to Sherry “blackout” dates
Decisions Required:
Team leads & members will need to provide input as well.
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Provide “Blackout” dates to Sherry Hendrix
Linda Phillips
SunGard Higher Education – Confidential & Proprietary
291199605
Deadline
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Implementation Minutes
Transcript adjustments
Relevant
Training/Discussion
Highlights:
If we want the capability to manipulate transcripts into different types of
templates, we would need to “purchase” Form Fusion by E-Visions (Cost
$25,000 – $28,000). Otherwise, we will be giving only the standard deliverable
transcript included with BANNER).
GAPs Identified:
Decisions Made:
Decisions Required:
Whether to consider this type of addition
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Virtual Classroom
Relevant
Training/Discussion
Highlights:
Virtual Classroom sessions will last from 4-6 hours. Be prepared and have
“homework” completed prior to beginning of the VC session. Once a virtual
session has been completed, there will be a consulting session in which any
problems, issues can be addressed.
GAPs Identified:
Decisions Made:
Be prepared & do homework for all Virtual Classrooms/Training sessions
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Course Prerequisites
Relevant
Training/Discussion
Highlights:
Currently, we “pick” and “choose” which courses include the pre-requisites in
the coding for enrollment of a particular class. In Banner, we will either be able
to turn on all pre-requisites or turn off all pre-requisites.
GAPs Identified:
We may need to change our current policy on departments being able to “pick”
and “choose” which courses use the pre-requisites. It’s all or nothing.
Decisions Made:
Decisions Required:
Visit with VP – Academic Affairs to determine if this warrants a policy change.
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
SunGard Higher Education – Confidential & Proprietary
291199605
Deadline
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Implementation Minutes
Define naming conventions from years past.
Relevant
Training/Discussion
Highlights:
In Banner, we must include any naming conventions that have “ever” been used
for a Cameron University course.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Have someone check all naming conventions from years past
Academic Standing
Relevant
Training/Discussion
Highlights:
There is currently not a field in BANNER to notate academic standing from
transfer institutions or prior education experience. At CU, our policy is that we
consider all prior academic records in determining academic standing with our
university.
GAPs Identified:
Determine how to “roll” academic standing from the point of Admission
continuing through the enrollment process.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Retention GPA (GPA that excludes any forgiven, reprieved or renewed courses)
Relevant
Training/Discussion
Highlights:
At CU, we have 3 GPA lines (Cameron, Retention & Overall). In Banner, there
is not a field for the Retention GPA which excludes any courses that have been
forgiven, reprieved or renewed. We must have this capability in Banner.
GAPs Identified:
No Retention GPA in Banner
Decisions Made:
Decisions Required:
Need to add Retention GPA
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
SunGard Higher Education – Confidential & Proprietary
291199605
Deadline
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Implementation Minutes
Calculation of Honors
Relevant
Training/Discussion
Highlights:
Currently, Cameron University figures honors by using a certain GPA criteria
and also rank in class. However, BANNER will not accommodate rank in class.
GAPs Identified:
BANNER does not include class rank in determining honors
Decisions Made:
Decisions Required:
Policy change needed by VP – Academic Affairs
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Owner
Deadline
Owner
Deadline
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Training/Discussion
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SunGard Higher Education – Confidential & Proprietary
291199605
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SunGard Higher Education – Confidential & Proprietary
291199605
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Implementation Minutes
SunGard Higher Education – Confidential & Proprietary
291199605
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