Civil Service Employees Council
MINUTES
Thursday, November 7, 2013 at 1:15 pm
University Union Capital Room – Macomb Campus
I. Roll Call – Alicia Barnett, Pam Bowman, Julie DeWees, Stacey Dorethy, Holly Fecht,
Charlene Hammond, Tammy Klinedinst, Jessica Lambert, Wendi Mattson, Heather
McMeekan, Alison Shook, Karen Trusley, Connie Upton
Guest: Jean West
Absent – Carla Farnoik, Tammy Fretueg, Bill Rupert, Kim Sedgwick, Peter Skrypkun,
Linda Wade
II. Minutes (last meeting)
a. Motion to approve: Heather McMeekan
b. Approved by: Karen Trusley
c. All approved, motion carried.
III. Treasurer’s Report (Stacy Dorethy) –
a. Current month treasurer’s report. For the general account (900770), the
beginning balance was $1,615.94. The following items posted for the month:
Ram’s tickets ($44.12) and party supplies ($42.47) for Winter Luncheon, plus a
deposit of $30 - raffle tickets for Dec. 13 lottery ticket drawing. The current
balance is $1,559.35.
b. For the scholarship account (882046), the beginning balance was $ 6,836.89.The
following items posted for the month: $416.24 in contributions, and $7 in nonendow investment revenue. The current balance is $7,260.13.
c. For the endowment fund (884046), the beginning balance was $ 104,895. The
following items posted for the month: $515 in contributions. The current balance
is $105,410.
i. Motion to approve: Karen Trusley
ii. Approved by: Heather McMeekan
iii. All approved, motion carried.
IV. Director of Human Resources (Pam Bowman) – Pam talks about a minor change in last
month’s minutes: correction (first sentence): "... if you are insured as a University employee (including dependent/spouse/partner), the insurance offered by CMS more than meets the minimum requirements of the Act...").” Pam also announces that
the Civil Service will be moving to the “Interview Exchange” system for the request to
fill process, which is already used for administrative and faculty positions.
Heather asks about insurance for seasonal help. Pam said they are “extra help
employees” and cannot work more than 900 hours, CMS, our state insurance administrator, does not provide coverage for temporary employees and therefore, they are not eligible for University insurance benefits. Pam thanks Julie for allowing her
to hire an open position in her area (this is the testing position Karen Trusley recently
left).
V. Vice President for Administrative Services Report (Julie DeWees) – There is one
week left for ethics training. Julie said the BOT is going to discuss the concealed to carry
law and posting signs so individuals over 21 who may have a permit know they have to
lock up their guns in their trunks on University property.
VI. Group Concerns – Alison asks about getting more opportunities for more testing in the
Quad Cities. Pam said she will talk to testing. It may be a numbers issue, but it may be
something we could possibly do quarterly.
VII. President’s Report (Wendi Mattson) – Wendi provided the main points of the BOT
meeting via e-mail as outlined below:
October 2013 Board of Trustees report Cathy Early reported that the Rockys on Parade was a great community project. Dr. Thomas reported that we are facing challenges. WIU has been named the Best Midwestern University for 9 consecutive years. The University met its 60 million dollar campaign goal. The Grant Entrance sign is under way. Should be completed in November. The Union’s food court is waiting for new furniture. Phase II on the QC campus is on schedule. October 29, new budget to be presented. Dr. Hawkinson reported that the Honors College is doing well. International Studies – visiting embassies in Washington. WESL to Iraq. They have application from Iraqi students. The state of Illinois is going on a trade mission to China. Ron Williams is working with departments for recruiting and retention. He thanked the Department of Art for the Rockys on Parade. Brad Bainter – VPC has been very helpful. They made the signs that go on the sidewalks. The marketing is think purple success stories. Gary Biller – Student services – increased admission standards – helps clarify what it takes to be a student at WIU. They are bringing in high school counselors on the train to visit campus. Most of them had never been to our campus. They feel this is very productive in educating them on the myths of Macomb and WIU. The rec center now has an Aqua Climb over the pool. The students love it. Health Services – OARS – students self-­‐report to faculty that they are ill. This is taking some of the pressure off health services. Sodexo received the Spirit of Progress Award. It is the highest award offered by the Sodexo Corp. MAP funding – students need to apply sooner for us to get more money. We received an additional 1 million dollars due to that. Bill Epperly suggested raising our standards 3 years in a row which would create great publicity. Even if they are only slightly raised – it could be promoted that way. Julie DeWees reported that as of yet we have received no funds for FY 14. Ethics testing starts October 15. There were 450 volunteers for the We Care program. The coal silos have been removed. Joe Rives reported that they have record enrollment at the QC Campus. Phase II the framing is complete. There will be moving parties in July and a grand opening in August. VIII. Civil Service Employee of the Month (Alisha Barnett) – Bob Barr in Chemistry was the
November employee of the month. The December employee of the month has been
selected (Robert Fields – OPS) and Alisha says a survey will be going out for the
employee of the year.
IX. Employee Advisory Committee Representative (Peter Skrypkun) – A report was
provided via e-mail.
X. WIU Quad Cities Campus Report (Alison Shook) – Construction is still in process on
the second building with a target completion date of next July. Connie asks about a new
release relating to funds for housing – Alison said that is a city project to get affordable
housing for QC students.
XI. Representative Reports to Council
a. Affirmative Action Internship Committee (Holly Fecht) – no report.
b. University Diversity Council (Wendi Matteson) – no report. Heather said they
are making a campus-wide climate survey.
c. Website and IT Issues (Jessica Lambert) – Everything is updated and everything
for the winter luncheon is on the Website. Heather said she is willing to take on
the creation of a calendar.
d. Training and Development (Carla Farniok) – absent.
XII. Committee Reports
a. Policy & Appeals (Bill Rupert) – absent.
b. Awards and Selection (Alison Shook) – Alison said she plans to meet with the
committee to discuss modifications presented a few months earlier.
c. Constitution/Election (Linda Wade) – absent.
d. Education (Alisha Barnett) – no report.
e. Fundraising (Wendi Mattson) – i. Luncheon – Connie has gotten a lot of prizes. Wendi said we are doing
photos at the luncheon and she will get props, including a Tommy gun.
We may have to buy soda. Connie will check with CocaCola about
donating soda. Connie is hoping to group together gifts for “prize
baskets” with pictures and post before meeting. Wendi is going to send
personal invitations to all prior attendees. Wendi asks if anyone has a
source for pens. Stacey recommends State Farm and the Credit Union.
Holly volunteers to check with Cathy Early and Tammy K. volunteers to
check with the WIU Credit Union. Wendi says we will “sell” the
decoration for the scholarship fund at the end of the event.
ii. Holly suggests creating a “lottery tree” out of the lottery tickets for raffle.
Some discussion is made and everyone concurs that this is a good idea and
a Telestars about the raffle would be relevant.
1. Karen motions to approve.
2. Alison seconds.
3. All approved and motion carried.
iii. Spring Campaign Mailing for Donations – will discuss later.
f. Mentoring (Kim Sedgwick) – absent.
g. Social Events & Development (Wendi Mattson & Stacy Dorethy) - no report.
h. Open Meetings Act Requirements (Linda Wade) – absent.
i. Provost Advisory Council Report (Karen Trusley) – no report.
XIII. Old Business – Heather asks if there is a forum that could be presented for Civil Services
employees after the budgets and raises are finalized. Wendi says we can discuss after we
know more. Heather also had asked Pam to send email information on supervising Civil
Service employees.
XIV. New Business – none
XV. Announcements – none
XVI. Meeting Adjournment –
a. Motion to adjourn: Karen
b. Seconded by: Tammy
XVII. Next Meeting will be Thursday, December 5, 2013, at 1:15pm in the Sherman Hall
303.