UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, SEPTEMBER 24, 2013
AGENDA
Boardroom – 7:00 p.m.
1.
OPENING PRAYER OR READING – Trustee Moziar
2.
CONDOLENCES
3.
GOOD NEWS
4.
CONFIRMATION OF THE AGENDA
Moved by ________________, Seconded by _________________,
Moved that the agenda be confirmed as printed.
5.
DECLARATIONS OF CONFLICT OF INTEREST
6.
APPROVAL OF THE MINUTES OF THE BOARD MEETING HELD
AUGUST 27, 2013
7
Moved by ________________, Seconded by _________________,
THAT the Minutes of the Board meeting held August 27, 2013, be
approved as printed.
8.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE
OF THE WHOLE IN CAMERA
Moved by _________________, Seconded by _________________,
THAT the business transacted by the Committee of the Whole in camera
be now ratified by the Board.
9.
MOTION TO RISE AND SIT IN COMMITTEE
Moved by ________________, Seconded by _________________,
THAT the Board rise and sit in Committee of the Whole, with the
Chairperson presiding.
Board Agenda – September 24, 2013
10.
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BUSINESS OPERATIONS COMMITTEE
A.
Minutes of September 10, 2013
Moved by __________________________
THAT:
1. a)
Memo PLN:13-22 entitled “New Rockwood Elementary
School Boundary Review – Report #1,” be received.
b) the Board approves the initiation of a boundary review process
for the new Rockwood Elementary School.
c) Trustees adopt the schedule shown in Appendix A of report
PLN: 13-22, as the proposed timeline for the boundary review
process necessary to establish the boundary for the new
Rockwood Elementary school.
2. a) Memo PLN:13-24 entitled “Ponsonby PS Boundary Review –
3.
Report #1,”, be received.
b) The Board approves the initiation of a boundary review process
for Ponsonby PS.
c) Trustees adopt the schedule shown in Appendix A of report
PLN: 13-24, as the proposed timeline for the boundary review
process necessary to establish the boundary for Ponsonby PS.
4. the report, Resignations and Retirements (Appendix A and B) dated
September 10, 2013, be received.
5. the verbal Health and Safety Report as presented by Ms. Jennifer
Rose, Executive Officer Human Resources, be received.
6. the verbal “High Needs Amount” report be received.
B. Lee Street Public School, Project Approval Report, Construction
Tender and Final Project Budget
C. (New) Rockwood Public School Tender Update
11.
SPECIAL EDUCATION ADVISORY COMMITTEE
A. Minutes of September 11, 2013
Moved by __________________________
12.
POLICY MANAGEMENT COMMITTEE
A. Minutes of September 10, 2013
THAT:
1. that this Committee recommend to the Board that
a)
Policy 301 Cadet Corps,
b)
Policy 306 Cafeterias, and
c)
Policy 601 Sale of Curriculum
be rescinded.
Board Agenda – September 24, 2013
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2. Policy 305 Accommodation Review be approved.
3. Policy 107 Advocacy Expenditures be approved.
4. Policy 702 Use of Operating Budget Surpluses be approved.
5. Policy 703 be renamed to Accepting Donations, Gifts and Bequests and
be approved.
6. Policy 704 Advertising Expenses be approved.
7. Policy 705 Investments be approved.
13.
CHAIRS’ COMMITTEE
Moved by __________________________
1. the 2011-2012 Trustee Expenses as at August 31, 2012 Interim
report be received.
2. the Director’s Annual Appraisal Report be recommended to Board,
(in Caucus).
14.
2012 2013 INTERIM FINANCIAL REPORTING ON AUGUST 31, 2013
15.
REFINANCING CAPITAL PROJECTS
16.
RESIGNATIONS AND RETIREMENTS
17.
BOARD CORRESPONDENCE
Moved by ______________________________
THAT the Board Correspondence dated September 24, 2013, be
received.
18.
TRUSTEE QUESTIONS AND REPORTS
19.
DATES OF FUTURE MEETINGS
Moved by _____________________________
THAT the October 2013 schedule for Board and Standing Committee
Meetings be approved as follows:
i.
Program Committee – October 1, 2013
ii.
Business Operations – October 8, 2013
iii.
Regular Board Meeting – October 22, 2013
Moved by _____________________________
THAT the Dates of Future Meetings dated September 24, 2013 be
received.
Board Agenda – September 24, 2013
20.
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MOTION TO RISE AND REPORT TO THE BOARD
Moved by ______________________________
Moved that the Committee of the Whole rise and report to the Board.
21.
RATIFICATION OF BUSINESS
Moved by ________________ Seconded by ______________
THAT the business transacted by the Committee of the Whole be now
ratified by the Board.
22.
ADJOURNMENT
Moved by _______________ Seconded by ___________________
THAT the Board adjourn and this meeting now close at XXX pm.