Upper Grand District School Board
Business Operations Committee
Minutes
January 14, 2014
The Business Operations Committee of Upper Grand District School Board met on
Tuesday, January 14, 2014, in the Board Room at 500 Victoria Road North, Guelph,
Ontario commencing at 7:00 p.m.
The Chairperson, Trustee Cooper presided, and the following Trustees were present:
Bailey, Borden, Busuttil, Fairbairn, Gohn, Moziar, Schieck, Topping, and Waterston
along with Student Trustee Brown.
Present from the Administration were Dr. M. C. Rogers, Director of Education, together
with Superintendents Benallick, Lindsay, McDonald, Morrell, Slater, Talbot, and Wright,
Administrative Officer Communications Weidmark, Executive Officer of Human
Resources Rose, Student Success Lead Zen, Operations Officer Scinocca, Manager of
Planning Passy, and Manager of Operations Veit.
Approval of Agenda
Trustee Bailey moved that the Agenda be approved as amended, with the
addition of one more delegation.
The motion carried.
Approval of Minutes
Trustee Waterston moved that the Minutes of the Meeting of December 10, 2013
be approved as printed.
The motion carried.
Declarations of Conflict of Interest
There were no declarations of conflict of interest.
Delegations
1.
Amie Butchart – French Immersion, Centre Wellington
Business Operations Meeting January 14, 2014
Page 2 of 8
Amie Butchart, on behalf of a group of French Immersion Parents in
Centre Wellington made a presentation in support of and a request for an
Accommodation Review to be conducted immediately to determine the
viability of implementing a French Immersion Center in Centre Wellington.
Amie was thanked for her presentation and Trustee Gohn advised that he
would be placing a motion with respect to the initiation of an
accommodation review.
2.
Julia Leary, James McQueen Boundary Review
Julia Leary, on behalf of families from James McQueen PS, JD Hogarth
PS, and John Black PS, presented concerns and considerations in
support of Scenario 9 modified in the James McQueen Boundary Review.
She requested that Trustees vote to support Scenario 9 modified.
James McQueen PS Boundary Review – Report # 3
Manager of Planning Passy thanked the public in the gallery, as well as members of the
boundary review committee for the extensive work done on the James McQueen
Boundary Review. In accordance with policy 320, she presented Report # 3, which
contains a summary of information contained in the first and second boundary review
reports, a summary of input received from the public, final staff recommendations and
justification for the recommended boundary changes, a critical path resolution
(implementation plan) of the identified accommodation issue, and a communication
plan.
Recommendation # 1
Trustee Gohn moved that memo PLN:13-38 entitled “James McQueen PS
Boundary Review – Report # 3” dated January 14, 2014 be received.
The motion carried.
Recommendation # 2
Trustee Gohn moved that:
1.
The Board approves Scenario 9 - Modified as described in Section 5.2 of
the report attached to memo PLN:13-38, which will restructure James
McQueen PS as a JK-3 RT and JK-2 FI school, Regular Track 4-8
students from the James McQueen attendance area will be directed to
John Black PS, and French Immersion 3-8 students will attend J.D.
Hogarth PS.
Business Operations Meeting January 14, 2014
Page 3 of 8
2.
The Regular Track boundaries for James McQueen PS, John Black PS
and J.D. Hogarth PS as outlined on Maps 9, 10, 11 and 12 in Appendix A,
attached to PLN:13-38 effective September 2014 be approved.
3.
The French Immersion boundaries for James McQueen PS and J.D.
Hogarth PS as outlined on Maps 13 and 14 in Appendix A, attached to
PLN:13-38 effective September 2014 be approved.
4.
Effective September 2014, the implementation timelines applicable to
Scenario 9-Modified be approved as follows:
5.
a)
JK-3 Regular Track students who reside in the new James
McQueen PS English JK-3 Attendance Area as shown on Map 9
would attend James McQueen PS.
b)
Grade 4-6 Regular Track students who reside in the new John
Black PS 4-6 English Attendance Area as shown on Map 11 would
attend John Black PS.
c)
Grade 7 Regular Track students who reside in the new John Black
PS 7-8 English Attendance Area as shown on Map 12 would attend
John Black PS.
d)
Grade 8 students who graduated to J.D. Hogarth PS from James
McQueen PS would be grand-parented for Grade 8 at J.D. Hogarth
PS.
e)
JK-2 French Immersion students who reside in the James
McQueen PS French Immersion JK-2 Attendance Area as shown
on Map 14 would attend James McQueen PS.
f)
Grade 3-8 French Immersion students who reside in the new J.D.
Hogarth PS French 3-8 Immersion Attendance Area as shown on
Map 15 would attend J.D. Hogarth PS.
In the 2015/16 school year, Grade 7 & 8 students who reside in the new
John Black PS 7-8 English Attendance Area will attend John Black PS
Concerns regarding Scenario 9 modified were discussed which included long-term
transportation costs, possible loss of student resources including ,crossing guards,
kindergarten helpers and reading buddies, continuity in program, and number of
elementary school changes required for students.
Business Operations Meeting January 14, 2014
Page 4 of 8
A recorded vote was requested.
Yeah:
Trustees Bailey, Busuttil, Cooper, Gohn, Moziar, and Schieck
Nay:
Trustees Borden, Fairbairn, Topping, and Waterston
The motion carried.
Recommendation # 3
Trustee Gohn moved that an accommodation review for elementary panel for
Centre Wellington which includes both FI and RT students be initiated during the
school year 2014 2015.
Concerns were raised regarding staff time commitments and possible conflict with the
long term accommodation plan, the inability to raise funds for a new school without a
compelling business case, doing an accommodation review before the completion of the
long term accommodation plan, the possibility of incorporating a consolidated FI
program as part of the long term plan, Centre Wellington being missed in favour of
larger municipalities experiencing larger growth, equity across the Board, and EQAO
test results for both RT and FI.
A recorded vote was requested.
Yeah: Trustees Gohn and Schieck
Nay: Trustees Bailey, Borden, Busuttil, Cooper, Fairbairn, Moziar, Topping, and
Waterston
The motion was lost.
Recommendation # 4
Trustee Gohn moved that the Planning department monitor the enrolment
projections for Centre Wellington annually in March, and report to the Board in
April.
The motion carried.
Recommendation # 5
Trustee Gohn moved that Planning staff consider an accommodation review for
Centre Wellington elementary students, both RT and FI in the upcoming long
Business Operations Meeting January 14, 2014
Page 5 of 8
term accommodation plan.
The motion carried
Recommendation # 6
Trustee Busuttil moved that the Board direct staff to include the consolidation of
the FI program in Centre Wellington in one school as one consideration in the
revision of the long term accommodation plan and in any resulting
accommodation review objectives.
The motion carried.
Chair, Trustee Cooper stepped down, and Trustee Schieck took the Chair for
consideration of this item.
New Rockwood Elementary School Boundary Review – Report # 3
Senior Planner Imm presented report # 3, in compliance with policy 320. She advised
that the final decision will be at the Board meeting scheduled for the 28th of January,
2014. Trustee Cooper thanked staff for a job well done. She supported the
recommendations as contained in the report, and advised that she plans to bring
forward a recommendation regarding grandparenting to manage long term planning and
ensuring quality of the FI program.
Recommendation # 7
Trustee Cooper moved that:
1.
Memo PLN: 13-35 entitled “New Rockwood Elementary School Boundary
Review – Report #3” be received.
2.
The Board approves Scenario 2 which will establish the new Rockwood
elementary school as a JK-5 Dual Track school (both Regular Track and
French Immersion programs) and Rockwood Centennial PS as a JK-8 RT
and Grade 6-8 FI school as described in Section 5.1 in the report attached
to memo PLN: 13-35.
3.
a)
The RT boundaries for the new Rockwood elementary school and
Rockwood Centennial PS as outlined in Maps 1,3,4 & 5 of
Appendix A, attached to memo PLN:13-35 “New Rockwood
Elementary School Boundary Review – Report #3”, effective
September 2014 be approved; and
Business Operations Meeting January 14, 2014
b)
Page 6 of 8
The FI boundaries for the new Rockwood elementary school,
Rockwood Centennial PS, Brisbane PS, Erin PS, Erin DHS and
John F. Ross CVI as outlined in Maps 2 & 6-10 of Appendix A,
attached to memo PLN:13-35 “New Rockwood Elementary School
Boundary Review – Report #3”, effective September 2014 be
approved.
4.
Effective June 2022 when the first class of FI students graduates to Grade
9, students in the Rockwood FI program will attend John F. Ross CVI.
This secondary school assignment is subject to change by any Board
process that occurs prior to this date which may alter secondary school
attendance areas.
5.
Effective September 2014, the RT program implementation timelines
applicable to Scenario 2 be approved as follows:
6.
a)
Rockwood Centennial PS JK-4 RT students who reside within the
new Rockwood elementary school boundary will attend the new
Rockwood elementary school.
b)
Rockwood Centennial PS Grade 5 RT students who reside within
the new Rockwood elementary school boundary will be grandparented at Rockwood Centennial PS.
c)
As of September 2015, Grade 5 RT students who reside within the
new Rockwood elementary school boundary will attend the new
Rockwood elementary school.
a)
For the 2019/20 school year, Grade 6 FI students will remain at the
new Rockwood elementary school for one year only.
b)
For the 2020/21 school year, Grade 6 and 7 FI students will move
together to Rockwood Centennial PS.
The motion carried.
Health and Safety Report
Executive Officer of Human Resources Rose provided an update on the Health and
Safety initiatives currently underway. She noted that the Board is moving towards
compliance with the highest standard for safety in Ontario through the work well
protocol. She also advised that the Superintendents of Education are developing a
Business Operations Meeting January 14, 2014
Page 7 of 8
concussion protocol with established guidelines. Trustee Schieck expressed his thanks
for work well done and moving the Board to higher Health and Safety standards.
Recommendation # 8
Trustee Schieck moved that the verbal report on Health and Safety be received.
The motion carried.
Resignations and Retirements
Executive Officer of Human Resources presented the report Resignations and
Retirements dated January 14, 2014. Trustee Schieck thanked staff for the
tremendous support for their long term service to the Board.
Recommendation # 9
Trustee Schieck moved that the report “Resignations and Retirements” dated
January 14, 2014 be received.
The motion carried.
In Camera
Business Operations Meeting January 14, 2014
Page 8 of 8
Adjournment
Trustee Waterston moved that this Committee adjourn at 9:30 p.m. to report to
the Board.
The motion carried.