Tender Dossier
A. Instructions:
Tender Ref: DRC/CONS/001/2013
With the funding from the Department for International Development (DFID), the DRC Water,
Sanitation and Hygiene Promotion (WASH) Consortium comprising of five International NGOs, which
are: Action Contre la Faim (ACF); Agence d'aide à la Coopération Technique et au Développement
(ACTED); Catholic Relief Services (CRS); Concern Worldwide and Solidarités International, seeks
suppliers for the following products for their respective programmes in six different provinces in
Democratic Republic of Congo - DRC:
1. Explanation of Lot Identification Numbers:
Below are the explanation on how the required merchandise are categorised by Lots for guidance
(i) Lot indicates general item/market: There are total of 6 Lots in this bid, as specified
below; which will be represented by the first number on the bid table.
 Lot 1: Vehicles
 Lot 2: Motorbikes
 Lot 3: Generators
 Lot 4: Afridev Hand Pumps and Spare parts
 Lot 5: PVC Casings and Screens
 Lot 6: Terrameter equipment
(ii) Delivery Locations: There are six different delivery locations, each carrying a unique
number as below, which will be represented by the second number on the bid table
 No. 1: Kinshasa, (Kinshasa Province)
 No. 2: Lubumbashi, (Katanga Province)
 No. 3: Kalemie, (Katanga Province)
 No. 4: Bukavu, (South Kivu Province)
 No. 5: Bangui, (Central Africa Republic)
 No. 6: Goma, (North Kivu Province)
(iii) Item specifications: This is the specification of a particular item per Lot, and will be
represented by the third number on the bid table below. The specifications are presented
in the annexes to this document
(iv) Letters letters in the main line of the table (under "quantity required per agency")
represent each agency as stipulated below;
 Letter A. Represent ACF
 Letter B. Represent ACTED
 Letter C. Represent CRS
 Letter D. Represent CONCERN WORLDWIDE
 Letter E. Represent SOLIDARITES INTERNATIONAL
1
2. Required Merchandise:
Lot 1 - Vehicles
Lot No
Market
Lot.1.1.1
Lot.1.1.2
Lot.1.1.3
Vehicles
Lot.1.1.4
Lot.1.1.5
Lot.1.2.1
Lot.1.2.2
Lot.1.2.3
Vehicles
Lot.1.4.1
Vehicles
Lot.1.4.2
Lot.1.5.1
Vehicles
Lot.1.6.1
Vehicles
Delivery location
Item specification
Toyota Land Cruiser Hard Top
HZJ78L (10 seat - 5 door)
Toyota Land Cruiser Hard Top
HZJ78L (13 seat - 3 doors)
Kinshasa, DRC
Toyota Land Cruiser Pick-up HZJ79L (2 doors - Single Cabin)
Toyota Land Cruiser Pick-up HZJ79L (4 doors - Double
Cabins)
Toyota Corolla Saloon 1.8L
4-Cylinder or Equivalent
Toyota Land Cruiser Hard Top
HZJ78L (10 seat - 3 door)
Toyota Land Cruiser Pick-up Lubumbashi, Katanga, HZJ79L (2 doors - Single Cabin)
DRC
IVECO or Mercedes Benz 10T
Truck
Toyota Land Cruiser Pick-up Bukavu, South Kivu,
HZJ79L (2 doors - Single Cabin)
DRC
Tata Xenon Pick-up 4 x 2
(Double Cabins)
Bangui, Central Africa Toyota Land Cruiser Pick-up Republic (CAR)
HZJ79L (2 doors - Single Cabin)
Toyota Land Cruiser Pick-up Goma, North Kivu, DRC HZJ79L (4 doors - Double
Cabins)
Total
2
Quantity required per
agency
A
B
C
D
E
Total
for all
Unit
1
Unit
2
Units
4
Units
1
Unit
2
Units
2
Units
2
2
Units
1
1
Units
1
1
Unit
1
1
Unit
1
1
Unit
2
unit
1
1
1
2
1
1
1
2
1
1
2
20
Lot 2 - Motorbikes
Lot No
Market
Delivery location
Lot.2.1.1
Motorbikes
Kinshasa, DRC
Lot.2.1.2
Lot.2.2.1
Motorbikes
Lot.2.2.2
Lot.2.4.1
Motorbikes
Lot.2.5.1
Motorbikes
Lubumbashi, Katanga,
DRC
Bukavu, South Kivu,
DRC
Bangui, Central Africa
Republic (CAR)
Quantity required per
agency
A
B
C
D
E
Item specification
Motorbike Yamaha DT 125
Equivalent Model
Motorbike Yamaha AG 100
Equivalent
Motorbike Yamaha DT 125
Equivalent Model
Motorbike Yamaha AG 100
Equivalent
Motorbike Yamaha AG 100 or
Equivalent
Motorbike Yamaha AG 100 or
Equivalent
Total
or
Total
for all
Unit
23
Units
3
Units
2
Units
10
Units
9
9
Unit
8
8
Unit
55
Units
Total
for all
Unit
3
3
Units
1
1
Unit
2
2
Unit
1
1
Unit
2
2
Units
1
1
Unit
15
8
or
3
or
2
or
7
3
Lot 3 - Generators
Lot No
Market
Delivery location
Lot.3.1.1
Lot.3.1.2
Lot.3.1.3
Lot.3.1.4
Lot.3.1.5
Lot.3.1.6
Generators
Kinshasa, DRC
Item specification
Generator Yamaha 4.8 to 5Kva
or Equivalent
9Kva to 11KVA Diesel Generator
(Mitsubishi or Perkins powered
diesel engines)
Generator KIPOR 5KVA or
equivalent
15Kva to 16KVA Diesel
Generator (Mitsubishi or Perkins
powered diesel engines)
Generator SDMO 5KvA or
equivalent
Generator SDMO 7KvA or
3
Quantity required per
agency
A
B
C
D
E
Lot.3.2.1
Generators
Lot.3.2.2
Lubumbashi, Katanga,
DRC
Lot.3.3.1
Generators
Lot.3.3.2
Kalemie, Katanga,
DRC
Lot.3.4.1
Generators
Lot.3.4.2
Bukavu, South Kivu,
DRC
Lot.3.5.1
Generators
Lot.3.5.2
Bangui, Central Africa
Republic (CAR)
equivalent - (Mitsubishi or
Perkins powered diesel engines)
6KVA Generator (Yamaha or
Honda Powered)
9Kva to 11KVA Diesel Generator
(Mitsubishi or Perkins powered
diesel engines)
Generator SDMO 5KvA or
equivalent
Generator SDMO 7KvA or
equivalent - (Mitsubishi or
Perkins powered diesel engines)
Generator SDMO 5KvA or
equivalent
9Kva to 11KVA Diesel Generator
(Mitsubishi or Perkins powered
diesel engines)
Generator SDMO 5KvA or
equivalent
9Kva to 11KVA Diesel Generator
(Mitsubishi or Perkins powered
diesel engines)
Total
2
2
Unit
1
1
Unit
2
2
Units
1
1
Unit
3
3
Units
1
1
Unit
2
2
Units
1
1
Unit
23
Units
Quantity required per
agency
A
B
C
D
E
Total
for all
Unit
Kits
Lot 4 – Hand Pumps and spare parts
Lot No
Market
Lot.4.1.1
AFRIDEV
Hand Pumps
Lot.4.1.2
Lot.4.2.1
Delivery location
Item specification
50
50
Kinshasa, DRC
Afridev Hand pump with SS
(AISI 304) connecting rods and
UPVC Riser pipes - 45 meters
Afridev Hand pump spare parts
144
144
AFRIDEV
Hand Pump
Spare parts
AFRIDEV
Hand Pumps
Kits
Lubumbashi, Katanga,
Afridev Hand pump with SS
(AISI 304) connecting rods and
UPVC Riser pipes - 45 meters
4
113
113
Units
Lot.4.2.2
AFRIDEV
Hand Pump
Spare parts
DRC
Kits
Afridev Hand pump spare parts
144
Total
163
Units
Quantity required per
agency
A
B
C
D
E
Total
for all
Unit
2,310
2,310
Pcs
200
200
Pcs
3,150
Pcs
5,660
Pcs
Quantity required per
agency
A
B
C
D
E
Total
for all
Unit
1
1
Kit
1
Kit
2
Kits
Lot 5 – PVC Casing and Screen
Lot No
Lot.5.1.1
Lot.5.2.1
Market
PVC Casing
and Screen
PVC Casing
and Screen
Delivery location
Item specification
PVC Casing pipe + PVC
Screens with Flush joints +
Kinshasa, DRC
various dimensions
PVC bottom cups and top cover
4”
PVC Casing pipe + PVC
Lubumbashi, Katanga, Screens with Flush joints +
DRC
various dimensions
Total
3,150
Lot 6 – Terrameter equipment
Lot No
Market
Lot.6.1.1
Terrameter
equipment
Lot.6.2.1
Terrameter
equipment
Delivery location
Item specification
ABEM TERRAMETER SAS
1000
EARTH
RESITIVITY
SYSTEM
ABEM TERRAMETER SAS
Lubumbashi, Katanga, 1000
EARTH
RESITIVITY
DRC
SYSTEM
Total
Kinshasa, DRC
5
1
3. Closing date and time for submission of tenders
Friday 28th June, 2013 at 17hrs – Local time (+1Hrs GMT)
All offers submitted after this time and date will be rejected.
4. Submission of tenders
All tenders should be addressed to the following addresses before the stipulated deadline
Concern Worldwide, DRC Programme
Avenue Likasi No 08, Commune de la Gombe,
Kinshasa, Democratic Republic of Congo (DRC)
Tenders can also be submitted by email to the following address before the stipulated
deadline (drc.tender@concern.net)
Note: Interested bidders can bid for one or some or all the Lots
5. Timetable for provision
The timeframe allowed for the provision of the materials will be no later than 4 weeks from
the date of issue of contract.
6. Language of offers
All tenders should be received in either French or English languages
7. Period of validity of offers
All bids must be valid for a minimum of six months from the closing date of the tender.
8. Currency
All tender submissions should be received in USD.
9. Delivery
All the quotations should be according to Incoterm 2010 conditions – DDU (Delivery Duty
Un-paid) to the respective entry point as stipulated in the respective Lots for each agency.
From the time of dispatch from the supplier’s premises until such delivery, the risk of any
loss or damage to or deterioration of the said materials from whatever causes shall be borne
by the supplier.
9. Samples
All samples (where required) should be delivered to the following address and suppliers are
required to provide along with their bid package a copy of each proposed article. These
samples will be provided in a sealed package. Each package shall be labeled to the trade
name of the bidder, but the items inside will not bear any mark of identification.
The tender committee reserves the right to re-label products from the suppliers to ensure
transparency in the selection process.
Concern Worldwide DRC,
Avenue Likasi No 08, Commune de la Gombe,
Kinshasa, Democratic Republic of Congo (DRC)
6
Each bidder may require the return of its samples after the allocation of contracts.
10. Type of contract
Each agency will enter into supply agreement with respective suppliers with clear
instructions on delivery addresses.
11. Content of tenders
 Administrative, Technical Specification & Financial offer
 Signed Tenderers Declaration
 Supplier Relevant Experience
The submission dossier must include the following:
 Detailed financial offer (unit price of each requested product), dated, signed and
stamped. The financial offer should also include all the shipping and handling cost
to final destinations as per respective delivery point stipulated in each Lot or sub Lot
section.
 Declaration form of submissions signed and stamped.
 Relevant experience form
 Physical address
 Submission offer form completed
 Copy of business registration with relevant commercial authorities
 Copy of national ID number/equivalent
 Relevant Tax payer’s registration number /Patent
 Contact number for the person responsible for commercial affairs.
 Proof of VAT registration certificate where applicable.
 Bank guarantee
Any other relevant documents that enhance the submission will be accepted as part of the
submitted document.
Only those offers that contain the above minimal requirements will be considered for
analysis.
Dossiers should be submitted in a sealed envelope with only the tender reference number
written on it. Réf: DRC/CONS/001/2013 NOT TO BE OPENED BEFORE 01st July 2013
For email submissions, the tender reference number (DRC/CONS/001/2013) should be
included on the email subject line.
The Consortium tender evaluation committee reserves the right to reject all offers
that do not include the above requirements.
Note: Please be informed that the costs incurred by the tenderer in preparing and
submitting the tender proposals will not be reimbursed.
12. Opening of tenders
Tenders will be opened at 14h30 local time (GMT+1) on 01st July 2013. All bidders are
welcome to attend the opening of the tender documents at the Concern Worldwide offices
in Kinshasa, DRC located at Avenue Likasi, No 08, Gombe, Kinshasa.
7
13. Evaluation of tenders
Only bids which have met with the administrative and technical compliance will qualify for
the financial evaluation stage of the process.
14. Clarification of information contained in the Tender Dossier
All the inquiries or clarification concerning this tender should be addressed to the tender
committee through Concern Worldwide, DRC with the attention of; Sospeter Baitwa, email:
(sospeter.baitwa@concern.net). Any clarification given to one tenderer will be
communicated to all other known tenderers.
15. Cancellation of the tender procedure
The tender evaluation committee has the right to cancel the tender procedure. Tender
procedures may be cancelled for a number of reasons including:
 A dramatic change in specification of the material needed
 The quality of the goods does not meet the standard required
 The cost exceeds the budgetary limits
16. Selection of winning tenders
Following the evaluation of all tender bids, individual agencies (consortium members)
reserves the right to place contracts with multiple suppliers if prices for requested items are
only deemed competitive when purchased separately.
17. Appeals process
An appeal to the process can be lodged if a tenderer or potential tenderer has any issue
which they feel requires appealing. All appeals should be in writing addressed to the
Director of Consortium at the below address:
Sebastien LONGUEVILLE
Director DRC WASH Consortium
Concern Worldwide – DRC
Avenue Likasi, No.08, Gombe, Kinshasa
Democratic Republic of Congo (DRC)
Email: sebastien.longueville@concern.net
18. Data protection
The DRC WASH Consortium guarantees that all procurement activities are fully and
transparently documented for internal or donor audit purposes for all member agencies.
The DRC WASH Consortium guarantees confidentiality of the procurement process.
Sospeter Baitwa
Assistant Country Director, Systems (Committee Chairman)
Concern Worldwide, Kinshasa, DRC
8
B: DRC WASH Consortium Terms and Conditions
GENERAL PURCHASING TERMS AND CONDITIONS
Unless the context indicates otherwise, the term “Buyer” refers to the respective DRC WASH
Consortium member agencies. The term “Supplier” refers to the entity named on the order and
contracting with the Buyer. The term “Contract” can be taken to mean either (a) the purchase
order or (b) the supply/service agreement, whichever is in place.
GENERAL TERMS AND CONDITIONS
1) Price: The prices stated on the order shall be held firm for the period and / or quantity unless
specifically stated otherwise
2) Source of Instructions: The Supplier shall not seek nor accept instructions from any source
external to the Buyer in relation to the performance of the contract.
3) Assignment: The Supplier shall not assign, transfer, sublet or subcontract the contract or
any part thereof without the prior written consent of the Buyer.
4) Corruption: The Supplier shall not give, nor offer to give, anyone employed by the Buyer an
inducement or gift that could be perceived by others to be a bribe. The Supplier agrees that a
breach of this provision may lead to an immediate end to business relationships and termination
of existing contracts.
5) Confidentiality:
5.1) All data, including but not limited to, maps, drawings, photographs, estimates,
plans, reports and budgets that has been compiled by or received by the Supplier under the
contract shall be the property of the Buyer and shall be treated as confidential. All such data
should be delivered to the authorized officials representing the Buyer upon request.
5.2) The Supplier may not communicate at any time to any other person, government or
authority external to the Buyer any information that has been compiled through association with
the Buyer which has not been made public by the DRC WASH Consortium, except with prior
written authorization from the Buyer. These obligations do not lapse upon termination of the
contract.
6) Use of Emblem or Name: Unless otherwise agreed in writing; the Supplier shall not
advertise nor make public the fact that it is not supplying goods or services to the Buyer, nor
shall the Supplier in any way whatsoever use the name or emblem of the Buyer in connection
with its business or otherwise.
7) Observance of Law: The Supplier shall comply with all laws, ordinances, rules and
regulations bearing upon the performance of its obligations under the terms of the contract.
9
8) Force Majeure: The meaning of the term can be taken to mean acts of God, war (declared
or not), invasion, revolution, insurrection or acts similar in nature or force.
8.1) In the event of and as soon as possible after the occurrence of any cause deemed
force majeure, the Supplier must inform the Buyer of the full particulars in writing. If the supplier
is rendered unable either in part or in whole to perform its obligations then the Buyer shall take
such action as it considers, in its sole discretion, to be appropriate or necessary in the
circumstances.
8.2) If the Supplier is permanently rendered incapable in whole or part by reason of force
majeure to complete its obligations and responsibilities under the contract then the Buyer will
have the right to suspend or terminate the contract on the same terms and conditions laid out in
section 9, Cancellation.
9) Cancellation:
9.1) The Buyer reserves the right to cancel the contract should it suspend its activities or
through changes to its mandate by virtue of the Executive Council of a Buyer and/or lack of
funding. In such a case the Supplier shall be reimbursed by the Buyer for all reasonable costs
incurred by the Supplier, including all materials satisfactory delivered and conforming to
specification and terms of contract, prior to receipt of the termination notice.
9.2) Should the supplier encounter solvency problems including, but not limited to,
bankruptcy, liquidation, receivership and similar, the buyer reserves the right to terminate the
contract immediately without prejudice to any other right or remedy it may have under the terms
of these conditions.
10) Warranty: The Supplier shall provide the Buyer with all manufacturers’ warranties. The
supplier warrants that all goods supplied in relation to the contract meets specification, is defect
free and is fit for the purpose of the intended use. If, during the warranty period, the goods are
found to be defective or non- conforming to specification, the Supplier shall promptly rectify the
defect. If the defect is permanent then at the choice of the Buyer the Supplier will either replace
the item at their cost or reimburse the Buyer.
11) Inspection and Test: The Supplier must inspect the goods prior to dispatch to ensure
conformance to specification and/or any other provisions of the contract. The Buyer reserves
the right to inspect the goods for compliance with specifications and provisions of the contract.
If, in the Buyers’ opinion, the goods and/or services do not comply with the specification, the
Buyer will inform the Supplier in writing. In such a case the Supplier shall take the necessary
action to ensure compliance, liability for any additional cost incurred for rectifying compliance
will rest with the Supplier.
12) Changes: The Buyer reserves the right to make reasonable changes at any time to the
specification, drawings, plans, quantity, packing instructions, destination, or delivery instruction.
If any such change affects the price of goods or performance of service the Supplier and Buyer
may negotiate an equitable adjustment to the contract, provided that the Supplier claims for
adjustments in writing to the Buyer within 30 days from being notified of any change.
13) Export License: If an export license or licenses are required for the goods, the Supplier
has the responsibility to obtain that license or licenses.
14) Payment Terms: Unless otherwise agreed, payment terms will be net 30 days from receipt
of a correctly prepared invoice.
10
15) Ethics: The nature of the buyer’s activities require the supplier to scrupulously respect the
ethical and moral standards, including but not limited to, non-discrimination based on race,
gender, religion or age, the refusal of any labor including the forced exploitation of child
workers. Any exceptions to this clause, from the point of view of the buyer, will lead to
cancellation of the contract with the supplier. The buyer has signed and complies with the
Supplier’s Code of Conduct as enacted by Oxfam and the supplier agrees to comply with and
be summarized in the following











Employment is freely chosen.
The rights of staff to freedom of association and to collective bargaining are
respected.
Working conditions are safe and hygienic.
No exploitation of children is tolerated.
Wages paid are adequate to cover the cost of a reasonable living.
Working hours are not excessive.
No discrimination is practiced.
Regular employment is provided.
No harsh or inhumane treatment of staff is tolerated.
Local labour laws are complied with.
Social rights are respected
15.1) Environmental Standards - Suppliers should as a minimum, comply with all statutory
and other legal requirements relating to environmental impacts of their business. Areas
which should be considered are:
 Waste Management.
 Packaging and Paper
 Conservation
 Energy Use
 Sustainability
16) Rights of the Buyer: Should the supplier fail to perform under the terms and conditions of
the contract, including but not limited to failing to obtain export licenses or to make delivery of
all or part of the goods by the agreed delivery date(s), the buyer may, after giving reasonable
notice to the Supplier, exercise one or more of the following rights:



Procure all or part of the goods from an alternate source, in which event the Buyer may
hold the Supplier liable for additional costs incurred.
Refuse to accept all or part of the goods.
Terminate the contract.
17) Rights of access for test purposes: The Buyer is contractually obliged to facilitate certain
donor’s direct access to suppliers for audit purposes. This obligation is extended to all its
suppliers.
18) No Agency: This order/contract does not create a partnership between the Buyer and
Supplier or make one party the agent for the other for any purpose.
11
C: Tenderers Relevant Experience
Please complete the table below using the format provided to summarise the major relevant supplies/services/works carried out
in the course of the past 3 years by the tenderer. The number of references to be provided must not exceed 15 for the entire
tender
Ref # (maximum 15)
NGO/Company
Name
…
Contact
Details in
NGO/Co.
Country
Total
supply
value
No of
staff
provided
12
Dates
Description of
Contract
Related Services
Provided
D. Tenderers Declaration
In response to your letter of invitation to tender for the above contract, we, the undersigned,
hereby declare that:
1.
We have examined and accept in full the content of the dossier for invitation to tender
(Including the Programme Participant Protection Policy and Code of Conduct for
Suppliers in response to the bid to tender number DRC/CONS/001/2013. We hereby
accept its provisions in their entirety, without reservation or restriction.
2.
We offer to deliver, in accordance with the terms of the tender dossier and the conditions
and time limits laid down, without reserve or restriction:
LOT 1:
Lot 1.1.1: Total Price: [……………………….USD]
Lot 1.1.2: Total Price: [……………………….USD]
Lot 1.1.3: Total Price: [……………………….USD]
Lot 1.1.4: Total Price: [……………………….USD]
Lot 1.1.5: Total Price: [……………………….USD]
Lot 1.2.1: Total Price: [……………………….USD]
Lot 1.2.2: Total Price: [……………………….USD]
Lot 1.2.3: Total Price: [……………………….USD]
Lot 1.2.4: Total Price: [……………………….USD]
Lot 1.4.1: Total Price: [……………………….USD]
Lot 1.4.2: Total Price: [……………………….USD]
Lot 1.5.1: Total Price: [……………………….USD]
TOTAL LOT 1 VALUE: […………………………………USD]
13
LOT 2:
Lot 2.1.1: Total Price: [……………………….USD]
Lot 2.1.2: Total Price: [……………………….USD]
Lot 2.2.1: Total Price: [……………………….USD]
Lot 2.2.2: Total Price: [……………………….USD]
Lot 2.4.1: Total Price: [……………………….USD]
Lot 2.5.1: Total Price: [……………………….USD]
TOTAL LOT 2 VALUE: […………………………………USD]
LOT 3:
Lot 3.1.1: Total Price: [……………………….USD]
Lot 3.1.2: Total Price: [……………………….USD]
Lot 3.1.3: Total Price: [……………………….USD]
Lot 3.1.4: Total Price: [……………………….USD]
Lot 3.1.5: Total Price: [……………………….USD]
Lot 3.1.6: Total Price: [……………………….USD]
Lot 3.2.1: Total Price: [……………………….USD]
Lot 3.2.2: Total Price: [……………………….USD]
Lot 3.3.1: Total Price: [……………………….USD]
Lot 3.3.2: Total Price: [……………………….USD]
Lot 3.4.1: Total Price: [……………………….USD]
Lot 3.4.2: Total Price: [……………………….USD]
Lot 3.5.1: Total Price: [……………………….USD]
Lot 3.5.2: Total Price: [……………………….USD]
TOTAL LOT 3 VALUE: […………………………………USD]
14
LOT 4:
Lot 4.1.1: Total Price: [……………………….USD]
Lot 4.1.2: Total Price: [……………………….USD]
Lot 4.2.1: Total Price: [……………………….USD]
Lot 4.2.2: Total Price: [……………………….USD]
TOTAL LOT 4 VALUE: […………………………………USD]
LOT 5:
Lot 5.1.1: Total Price: [……………………….USD]
Lot 5.2.1: Total Price: [……………………….USD]
TOTAL LOT 5 VALUE: […………………………………USD]
LOT 6:
Lot 6.1.1: Total Price: [……………………….USD]
Lot 6.2.1: Total Price: [……………………….USD]
TOTAL LOT 6 VALUE: […………………………………USD]
OVERALL TENDER VALUE: […………………………………………USD]
3.
This tender is valid for a period of 30 days from the final date for submission of tenders.
4.
If our tender is accepted, we undertake to provide a performance guarantee as required
by the instructions to tenderers. (If required)
5.
We will inform the tender evaluation committee immediately if there is any change in the
above circumstances at any stage during the implementation of the contract. We also fully
recognise and accept that any inaccurate or incomplete information deliberately provided
in this application may result in our exclusion from this and other contracts from the buyer.
6.
We note that the Buyer is not bound to proceed with this invitation to tender and that it
reserves the right to award only part of the contract.
7.
We agree to adhere to all of the terms and conditions of the Buyer as provided in the
tender dossier.
8.
We confirm that we are not engaged in any corrupt, fraudulent, collusive or coercive
practices and acknowledge that if evidence contrary to this exists, the Buyer reserves the
right to terminate the contract with immediate effect.
15
9.
We are not bankrupt or being wound up, are having our affairs administered by the
courts, have not entered into an arrangement with creditors, have not suspended
business activities, are not the subject of proceedings concerning those matters, or are in
any analogous situation arising from a similar procedure provided for in national
legislation or regulations
10. We have not been convicted of an offence concerning professional conduct by a
judgment which has the force of res judicata
11. We have not been guilty of grave professional misconduct proven by any means which
the contracting authority can justify.
12. We have fulfilled obligations relating to the payment of social security contributions or the
payment of taxes in accordance with the legal provisions of the country in which we are
established or with those of the country of the contracting authority or those of the country
where the contract is to be performed.
13. We adhere to respect the the Buyer’s Code of Conduct as per the points listed below;

Employment is freely chosen.

The rights of staff to freedom of association and to collective bargaining are
respected.

Working conditions are safe and hygienic.

No exploitation of children is tolerated.

Wages paid are adequate to cover the cost of a reasonable living.

Working hours are not excessive.

No discrimination is practiced.

Regular employment is provided.

No harsh or inhumane treatment of staff is tolerated.
13.1
Environmental Standards
Suppliers should as a minimum, comply with all statutory and other legal requirements
relating to environmental impacts of their business. Areas which should be considered are:

Waste Management.

Packaging and Paper

Conservation

Energy Use

Sustainability
Yours faithfully:
Names:
Duly authorised to sign
This Tender on Behalf of:
16
Place and date:
Stamp of the firm/company:
CONTACT TELEPHONE NUMBER:
17