• The HRIS is a method by which an organisation collects, analyses and reports information about people and jobs. • It includes macro & micro level information. • HRIS is a database system(software) that offers important information about employees in a central location. • When such information is needed, the data can be retrieved and used to facilitate human resource planning decisions. HRIS provides • Management of overall employees. • Reporting and analysis of employee information. • Company-related documents employee handbooks, safety guidelines. • Benefits administration enrollment, status changes and personal information. • Complete integration with payroll and other company financial software and accounting systems. • Applicant and resume management. Objectives: • To offer an adequate, comprehensive and on-going information system about people and jobs. • To supply up-to-date information at a reasonable cost. • To offer data security and personal privacy. Need for HRIS • Costly exercise(personnel records-daily basis) • Inaccurate(error-confusion) • Fragmentation (Records – not central, accessible) • Difficult to analyse(not accurate, reliable) Benefits • Can process, store and retrieve enormous quantities of data in an economical way. • The records can be updated quickly. • Improved accuracy. • Reduces fragmentation and duplication of data. • Information can be readily manipulated, merged and disaggregated for special and complex demands. Setting up HRIS • Plan • Design(System analyst)-flow of info • Implement(training) • Evaluate Computerised HRIS(Join to leave) Sub-systems • Recruitment information • Personnel administration information • Manpower planning information • Training information • Health information • Appraisal information • Payroll information • Personnel research information Personnel inventory • Name and address, SC/BC/ST/OBC data, Languages known, Current career information, Training information, Salary, allowance and benefits, Increment date, Grievances, Career interests, Date of superannuation, age, sex, marital status, dependants, educational background, past experience, skills and abilities, transfer, promotion details, leave, absence information, seniority, rewards and distinctions, discipline, punishments, employee potential and other aspects.