Human Resource Information Systems (HRIS)
Human Resource Management Systems (HRMS, EHRMS), Human Resource
Information Systems (HRIS), HR Technology or also called HR modules, shape an
intersection in between human resource management (HRM) and information
technology. It merges HRM as a discipline and in particular its basic HR activities
and processes with the information technology field, whereas the planning and
programming of data processing systems evolved into standardised routines and
packages of enterprise resource planning (ERP) software. On the whole, these ERP
systems have their origin on software that integrates information from different
applications into one universal database. The linkage of its financial and human
resource modules through one database is the most important distinction to the
individually and proprietary developed predecessors, which makes this software
application both rigid and flexible.
Human Resource Information System refers to the system of collecting, recording,
classifying, presenting, processing, storing and disseminating various information,
required for efficient and effective management of human resources in an
organization. In order to manage diverse, expensive, and human resource information
in complex environment, human resource department of various organizations have
increasingly used computer based human resource information system. Human
Resource Information System ( HRIS ) supports strategic and operational use of the
human resource.
HRIS is required for the following purposes.
(1) Planning human resource requirements of organization
(2) Employee training & development to increase efficiency
(3) Formulation of policies and programmes relating to human resource
The Human Resource Information System (HRIS) is a software package that provides
a complete management system for human resource activities in small-to-mediumsized businesses. They help streamline administrative procedures, manage employee
benefits, reduce the need for paperwork and manual records, and keep track of all
personal and job-related employee data. The Human Resources Information System is
helpful for different organizations to set measurable benchmarks to acquire, train and
retain the best employees, co-ordinate employee job descriptions with areas of
responsibility, schedule training for recertification, safety, and revised work
procedures, provide incentives to motivate and improve employee performance, track
accident statistics and implement corporate strategies to improve overall health and
safety. While the database provides quick access and track for the entire work history,
every employee can be able to view only their personal information over systematic
human resource information system.
HRIS can handle management of benefits for both HR personnel and company
employees. HR directors can import payroll and benefits data into HRIS from inhouse and outside sources. This allows them to manage all facets of HR from a single
location. It also provides employees with self-service access to their accounts. With a
secure system that requires a log in ID and password for each user, employees can
check vacation balances, review benefits data, and update personal information
without having to first contact HR staff.
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