MeGIF Overview
• Joint initiative between Microsoft and the
Victorian State Government
• Primary purpose of MeGIF is to:
– Stimulate productivity & efficiency using Microsoft technologies;
– Support best practices in deployment & operational activities;
– Stimulate growth within local Microsoft solution provider
community; and
– Stimulate improved inter-relationships and collaborations
between agencies.
EPM Presentation – 31 March 2005
Paul Galea
Program Director, CTO
Agenda
• Why is EPM beneficial to OCIO and
CTO?
• Current systems used by CTO
• What is EPM?
• EPM Solution Architecture
• Project Work in Progress Report
CTO Current Systems
• CREST
– In-house developed standalone system
– Non-scalable
– Resource intensive
• Project Management Methodology
– PRINCE2
• OCIO and CTO interaction process
– Strategy Implementation Process (SIP)
STRATEGY IMPLEMENTATION PROCESS - DRAFT Work in Progress
OCIO
Accountability
OCIO/CTO
Joint
Accountability
CTO
Accountability
Project
Mandate
CONCEPT
&
FEASIBILITY
PRINCE2 Docs
- Budget Plan &Brief
- Research Report
- Potential Options
- Preferred Options
- Initial BC
- Approval Go/No Go
GATE 1
PLANNING
PRINCE2 Docs
- Establish Project
Team
- Scope &
Expected Outcomes
- Agreed Approach
- Project Schedule
- Project Authorisation
& Planning Docs
- Approval Go/No Go
GATE 2
BUSINESS
REQUIREMENTS
PRINCE2 Docs
- Resource Planning
- Draft Requirements
- Endorse
Requirements &
Success criteria
- Endorsed
Requirements &
Success criteria
- Approved
Specification,
Evaluation criteria
& weightings
PROCUREMENT
PRINCE2 Docs
- Procurement
Implementation Plan
GATE 3
- Tender Documents
- Approved Shortlist
DEPLOYMENT
PRINCE2 Docs
- Approved Deployment
Plan
- Approved Governance
& Contract Mgt
- Components and/or
Services Ready to test
GATE 5
GATE 4
- Executed Contract
- Components and/or
Services Accepted
- Approved MOU with
Agencies
- Education & Training
delivery
- Approved Change Mgt
Plan
ESTABLISH
OPERATIONS
PRINCE2 Docs
- Approved Ops
Establishment Plan
- Operational Readiness
for facilities
- Established
Operational
Procedures
- Staff Training Plan
- Approved Operations
Plan and Budget
- Customer Satisfaction
information
POST
IMPLEMENTATION
REVIEW
GATE 6
PRINCE2 Docs
- Recommended
Actions
- Process Performance
Information
- Process
Improvements
Benefits to OCIO and CTO
• Align projects with business goals
• Improve project delivery across the
enterprise
• Support optimal resource allocation
• Centralise and integrate best
practices
• Track and justify value of project
management
Short Term Benefits
• Systems standardisation opportunity
• Automated traffic light notification
for projects
• Centralised project information
source
• Validate feasibility of ‘proof of
concept’ EPM initiative
Medium/Longer Term Benefits
• Innovative inter-departmental communications
• Supports WoVG standardisation strategies for
systems and processes that “touch”
departments
• Retire legacy systems
• Live Executive Reporting
• Functionality scalable to promote cultural
change – underpins success of SIP
Analogy
Mining Industry
• Enterprise Architecture
• Applications Environment
• Security Architecture
• Technology Environment(s)
The bhpbilliton and WMC graphics are registered trademarks and/or logos of their respective companies.
• Enterprise Architecture
• Applications Environment
• Security Architecture
• Technology Environment(s)
Analogy
Government
DPC
• Enterprise Architecture
• Applications Environment
• Security Architecture
• Technology Environment(s)
DOI
• Enterprise Architecture
• Applications Environment
• Security Architecture
• Technology Environment(s)
Challenges
• Lengthy requirements definition prior to
planning
• IT Requirements
• Technical complexity
• Staff training requirements
• Relatively ‘new’ to Australian industry
EPM Presentation – 31 March 2005
Jamie Potter
Director, SDM
SDM (Strategic Data Management)
• Adelaide, Melbourne and Sydney offices with national
coverage
– 6 years old with over 60 staff
• Microsoft Gold Certified Partner
– Business Intelligence Solutions
– Information Worker Solutions
– Business Solutions
• Blue chip corporate and government clients
• Australian Owned / Operated
Specialised Delivery
•
Data Management
– SQL Server database design and support, data warehousing ( SQL
Server, Analysis Services, Scorecard & Excel Add-ins, Notification
Server, SQL Reporting Services, Business Intelligence (Aladdin)
•
Application Development
– .NET, web and mobile application development and systems integration
(VS.NET, MSMQ, Biztalk and Web Services)
•
Business Solutions
– Great Plains, CRM, and Small Business Server
•
Knowledge Management
– Project Server, SharePoint Portal Server, Windows SharePoint Services,
InfoPath and Content Management Server
What is EPM?
Enterprise Project Management
Your Business
Processes
Your
People
Your
Organisation
Your Software
Technology &
Tools
…It’s an approach to integrate processes, people, organisation and
technology to manage projects on an enterprise wide basis
EPM Outcomes
• Enterprise wide viewpoint
– Portfolio management
– Managing enterprise project resources
•
•
•
•
•
•
Align projects to strategic initiatives
Introduce Project Management processes
Integrate project costs across a portfolio
Collaboration between team members
Obtain better project and portfolio reports
Integrate with line of business applications
How it is pre-EPM
• Multiple communication channels
• Latest information?
– Accuracy of information issues
– Reporting nightmares
Team Member 1
P.M.1
Team Member 2
P.M. 2
Team Member 3
P.M.3
P.M.
Executive
Project Server
Project Plan
Track Plan
Doc. Mgmt.
Issues
Risks
Extranet
Team Members
External Team Members
EPM Solution Architecture
OCIO/CTO Portfolio Views
• Modification of the “Project Centre”
views, based on SIP (Strategy
Implementation Process) specific
data
Project Templates (PRINCE2)
• Development of Enterprise
Templates that are PRINCE2
compliant
Screenshot
Project Workspaces
• “Out of the box” Project Workspace
template has been configured for
OCIO / CTO’s needs
Document Workspaces
• Libraries configured to support the
SIP process
Customised Risks & Issues
• Supporting the SIP and PRINCE2
Project Processes
Custom Reports
• Custom Reports to satisfy Weekly
Status reports to Department
Managers
Technical Innovation
• Architecture across 2 separate
domains (DOI, DPC)
• Delivery of both a web and rich client
experience through Citrix and direct
connectivity
• Further consideration when ECM
delivered / “Shared Services” focus
Conclusion
• Exciting project
• Innovative in both technical solution
and possible cultural changes
• Promotes standardisation
• Scalable functionality per iterations,
reducing implementation risk
OCIO/CTO Move Forward Strategy
• Apr 05 – Proof of Concept
Implementation
• Three (3) iterations:
– Iteration 1, “proof of concept”
– Iteration 2, migration & interfacing
– Iteration 3, “time sheet” reporting
• MeGIF application for each iteration
Questions – Direct to:
Brad Coughlan
bradcou@microsoft.com, 9286 3212
Paul Galea
paul.galea@mmv.vic.gov.au, 9651 7783
Jamie Potter
Jamie.potter@sdm.com.au, 9684 0110
Gina Xafis
Gina.xafis@mmv.vic.gov.au, 9651 7744