PES Form
How To Compute Rating?
PERFORMANCE EVALUATION SYSTEM for ADMINISTRATORS (PESA)
School Year 2013-2014
After rating yourself in the four major components, add all
your rating for each component, divide the sum by the number of
items and multiply by the weight assigned to the component. Do the
same in Components B, C, and D. Get the total rating by adding the
ratings in the four (4) Principles.
What to Rate?
This performance Evaluation System for Administrators (PESA)
is a self-rating tool. The indicators used in this PESA is based on the
four (4) Principles of the School Based Management (SBM) as
contained in DepEd Order No. 83, s. 2012 issued in November 29,
2012. The following are the principles with their assigned weight:
SBM Principles
A.
B.
C.
D.
Leadership & Governance
Curriculum & Instruction
Accountability & Continuous Improvement
Resource Management
Weight
Assignment
30%
30%
25%
15%
How to Rate?
Read each item carefully and rate yourself according to the
specified performance indicators. Indicate the score using the rubrics
provided in every item of the components. Do the same for the rest
of the items. Enter your score under the rating. These shall be based
on the targets and accomplishments under QUANTITY, QUALITY and
TIME.
______________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
The Final PES Rating
What you did is your self-appraisal. The Public School District
Supervisor and the Education Program Supervisor will in turn rate you
based on the documentary evidences presented per component.
The Schools Division Superintendent shall approve the rating upon
the recommendation of the District Consultant.
Below is the breakdown of your final rating:
Self-rating
PSDS
EPS
- 30%
- 35%
- 35%
A. Principle 1: School Leadership and Governance
1
Crafting/Review of the School Improvement Plan
(SIP)/Annual Improvement Plan (AIP).
SIP/AIP collaboratively prepared by the School Planning Team
(represented by School Head, Teachers, Students, LGU, PTA, Private
Organization, Alumni)
_______________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
2
QUANTITY
a)
b)
c)
d)
e)
Presence of 7 representatives
Presence of 6 representatives
Presence of 5 representatives
Presence of 4 representatives
Presence of 3 representatives
QUALITY
2. Installation of required mechanism/systems to practice
shared leadership
= 10
= 8
= 6
= 4
= 2
a) SIP is crafted/revisited with the community
performing the leadership role and the school
providing technical assistance
b) Plan is crafted through shared leadership
of school and community
c) Plan is crafted with the school taking the
lead and participated by the community
d) Plan is crafted by the school and internal
stakeholders
e) SIP/AIP is crafted/revisited by the School
Head only
Number of Organizations present in school (School Governing
Council (SGC), PTA, SGO, DORP, Teachers’ Organization,
Grievance Committee, Disaster Coordinating Council, M & E, T
& D, Fiscal Mgt Structure, Alumni Association)
QUANTITY
= 10
= 8
= 6
= 4
= 2
TIME
a) Monthly
= 10
b) Quarterly
= 8
c) Semestral
= 6
d) Yearly
= 4
e) No review done
= 2
__________________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
3
a)
b)
c)
d)
e)
Presence of all
Presence of 9
Presence of 7
Presence of 5
Presence of 3
= 10
= 8
= 6
= 4
= 2
QUALITY
a) Community leads defining roles & functions and the school providing technical
and administrative support to the organization
= 10
b) The school and community collaboratively
define the structure and the roles and
responsibilities of stakeholders
=8
c) The school defines the organizational
structure and the roles and responsibilities of stakeholders
= 6
d) School has structure with no roles &
responsibilities defined
= 4
e) There is only a listing of organization
= 2
___________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
4
TIME
a)
b)
c)
d)
e)
Beginning of SY
1ST Quarter
2nd Quarter
3rd Quarter
Last Quarter
= 10
= 8
= 6
= 4
= 2
All of the 6 indicators present
Any 5 of the 6 indicators present
Any 4 of the 6 indicators present
Any 3 of the 6 indicators present
Any 2 of the 6 indicators present
3. Network/Linkage Management
= 10
= 8
= 6
= 4
= 2
TIME
3.1 State of the School Address given by the School Head once
a year.
QUANTITY
a) 85% attendance of parents, tchrs & students
= 10
b) 75% attendance of parents, tchrs & students
= 8
c) 65% attendance of parents, tchrs & students
= 6
d) 55% attendance of parents, tchrs & students
= 4
e) 45% attendance of parents, tchrs & students
= 2
QUALITY
Documentary evidence on:
a)
b)
c)
d)
e)
f)
Notice prior to meetings
With organized plans
With records of attendance
With minutes of meeting
With photos of activities capturing success of the activity
Success as evidenced in the pledges & commitments by
stakeholders
______________________________________
June
= 10
July
= 8
August
= 6
September
= 4
October onwards
= 2
3.2 Garnered a total donation in cash and in kind from different
external stakeholders
QUANTITY
a) 75,000 for a sch with 100-300 population
= 6
b) 150,000 for a sch with 301-500 population
= 6
c) 250,000 for a sch with 501-1,000 population
= 6
d) 50,000 for a sch with less than 100 population
(NOTE: Compute 15% of the amount to get 8, then another 15% to
get the 10 pts.)
______________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
5
6
QUALITY
QUALITY
Documentary evidence showing technical assistance
provided to teachers
Brigada Eskwela Plus supported by different stakeholders.
a)
b)
c)
d)
e)
6 or more groups
5 groups
4 groups
3 groups
2 or 1
= 10
= 8
= 6
= 4
= 2
Monthly donations
Quarterly donations
Semestral donations
Annual donations
100 % of the teachers
85% of the teachers
70% of the teachers
55% of the teachers
40% of the teachers
=
=
=
=
=
10
8
6
4
2
TIME
TIME
a)
b)
c)
d)
a)
b)
c)
d)
e)
= 10
= 8
= 6
= 4
3.3 Instructional/Supervisory Activities of School Head
a)
b)
c)
d)
e)
Weekly
Monthly
Quarterly
Semestral
Yearly
=10
= 8
= 6
= 4
= 2
B. Principle 2: Curriculum and Instruction
QUANTITY
1
Instructional supervision/technical support done at
least 20 x a month
a) 30 x a month
b) 25 x a month
c) 20 x a month
d) 15 x a month
e) 10 x a month
___________________________________
= 10
= 8
= 6
= 4
= 2
The curriculum provides for the development needs of
all types of learners in the school community
QUANTITY
Held at least 4 school activities geared towards
student improved learning outcomes
=6
___________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
7
8
(NOTE: Compute 15% of the 4 to get 8, then another 15% to
get the 10 pts.)
QUALITY
(NOTE: Compute 15% of the 3 to get 8, then another 15% to
get the 10 pts.)
QUALITY
Documentary evidence of these activities done at
least twice a quarter with at least 80% participation
from different types of stakeholders
= 6
Documentary evidences on materials used and activities
done to localize the curriculum per grade/curriculum level
with at least 75% evidence of increase in student
performance
=6
(NOTE: Compute 15% of the 80% to get 8, then another 15%
to get the 10 pts.)
(NOTE: Compute 15% of 75% to get 8, then another 15% to
get the 10 pts.)
TIME
a)
b)
c)
d)
e)
2
June-August
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
Implemented curriculum is localized to make it more
meaningful to the learners and applicable to life in the
community
QUANTITY
School leadership initiative of at least 3 activities
localizing the curriculum at all grade/year levels
TIME
a)
b)
c)
d)
e)
June-August
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
3 A representative group of school community
stakeholders develop the methods and materials for
developing creative thinking and problem solving
_________________________________
Initiative from stakeholders per grade/year level geared
towards developing creative thinking and problem solving
skills of pupils/students
_______________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
=6
9
10
a)
b)
c)
d)
e)
QUANTITY
4 per grade/year level in a year
3 per grade/year level in a year
2 per grade/year level in a year
1 per grade/year level in a year
None at all
=10
= 8
= 6
= 4
= 2
QUALITY
Documentary evidence of at least 75% increase
of pupils/students’ academic performance showing
use of the initiatives prepared by the stakeholders = 6
(NOTE: Compute 15% of 75% to get 8, then another 15% to
get the 10 pts.)
TIME
a)
b)
c)
d)
e)
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
4 Learning systems are regularly & collaboratively monitored by
the community using appropriate tools to ensure the holistic growth
and development of learners and the community.
a)
b)
c)
d)
e)
Five stakeholders group
Four stakeholders group
Three stakeholders group
Two stakeholders group
One stakeholders group
=10
= 8
= 6
= 4
= 2
QUALITY
Documentary evidence showing of an appropriate monitoring tool
prepared and used by the stakeholders per learning activity
a)
b)
c)
d)
Four monitoring tools
Three monitoring tools
Two monitoring tools
One monitoring tool
= 10
= 8
= 6
= 4
TIME
a)
b)
c)
d)
e)
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
5 Appropriate assessment tools for teaching learning are
continuously reviewed and improved, and assessment results
are contextualized to the learner and local situation and the
attainment of relevant life skills
QUANTITY
Group of stakeholders work with the school in monitoring
school activities that take care of the holistic growth and
development of the learners
_________________________________
_________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
11
12
QUANTITY
TIME
School level initiated assessment tool per grade/year level for
the continues review, improvement and assessment of results
of activities which are designed to localize the curriculum
a)
b)
c)
d)
Four assessment tools
Three assessment tools
Two assessment tools
One assessment tool
= 10
= 8
= 6
= 4
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
6
Learning managers and facilitators nurture values and
environment that are protective of all children and demonstrate
behaviors consistent to the organization’s vision, mission and goals
QUANTITY
School Head takes the lead in initiating school activities that develop
the values and love of environment among pupils/students
QUALITY
Documentary evidence showing standard increase in
academic performance of students as a result of the
localization of the curriculum
For Elementary:
a) 87 % up
b) 77%
c) 67%
d) 57%
e) 47% down
a)
b)
c)
d)
e)
a)
b)
c)
d)
= 10
= 8
= 6
= 4
= 2
At least four activities in a sch year
At least three activities in a sch year
At least two activities in a sch year
At least one activity in a sch year
= 10
= 8
= 6
= 4
QUALITY
75% of the school initiated activities have documentary
evidence linking them to the DepEd overall VMGO Learning
managers and facilitators nurture values and environment
For Secondary:
a) 62% up
=10
b) 55%
= 8
c) 48%
= 6
d) 41%
= 4
e) 34%
= 2
_________________________________
(NOTE: Compute 15% of 75% to get 8, then another 15% to
get the 10 pts.)
_______________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
13
14
QUALITY
TIME
a)
b)
c)
d)
e)
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
7 Methods and resources are learner and community
friendly, enjoyable, safe, inclusive, accessible & aimed at
developing self-directed learners.
QUANTITY
Installed a mechanism per grade/year level showing methods
and resources which are learner and community friendly,
enjoyable, safe, inclusive, accessible & aimed at developing
self-directed learners.
a)
b)
c)
d)
Four mechanisms per grade/year level
Three mechanisms per grade/yr level
Two mechanisms per grade/yr level
One mechanism per grade/yr level
= 10
= 8
= 6
= 4
_______________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
15
Have documentary evidence showing each mechanism
working effectively with positive results:
a)
b)
c)
d)
Four positive results
Three positive results
Two positive results
One positive result
= 10
= 8
= 6
= 4
TIME
a)
b)
c)
d)
e)
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
8
Learners are equipped with essential knowledge, skills
and values to assure responsibility and accountability for their
own learning
QUANTITY
Pupil/Student initiated activity per grade/year level showing
leadership application of knowledge & skills which are values
driven done in at least 4 times in a school year
a) 1 pupil/student activity 4 x a sch year = 10
b) 1 pupil/student activity 3 x a sch year = 8
c) 1 pupil/student activity 2 x a sch year = 6
d) Pupil/student activity with tchr intervention= 4
___________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
16
QUALITY
Documentary evidence of at least 1 for every 2
pupil/student initiated activities with 75%
proof of success shown in figures and pictures.
QUALITY
Documentary evidence:
=6
(NOTE: Compute 15% of 75% to get 8, then another 15% to
get the 10 pts.)
TIME
a)
b)
c)
d)
e)
9
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
Conduct of School Level INSETs
QUANTITY
a) 75% of sch INSET/staff development activities are based
on NCBTS-TSNA/relevant documents showing need
b) With program design
c) With training matrix
d) Standard Trainer-Facilitator ratio (at least 50 in a group)
e) With Training Completion Report
f) With approved letter of proposal by the SDS endorsed by
the PSDS
All of the 6 indicators present
Any 5 of the 6 indicators
Any 4 of the 6 indicators
Any 3 of the 6 indicators
Any 2 of the 6 indicators
School Head is able to take the lead in conducting a school
level INSET
a)
b)
c)
d)
Four INSET/staff dev’t activities in a SY
Three INSET/staff dev’t activities in a SY
Two INSET/staff dev’t activities in a SY
One INSET/staff dev’t activity in a year
= 10
= 8
= 6
= 4
TIME
a)
b)
c)
d)
e)
May-July
Aug-Oct
Nov-Jan
Feb -Mar
April
_________________________________
_________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
17
=10
= 8
= 6
= 4
= 2
=10
= 8
= 6
= 4
= 2
18
10
Utilization of books from the Library Hub
All of the 8 indicators present
Any 7 of the 8 indicators present
Any 6 of the 8 indicators present
Any 5 of the 8 indicators present
Any 4 of the 8 indicators present
QUANTITY
Is a regular borrower of the books from the Library Hub
a)
b)
c)
d)
e)
Borrowed 7 x with 7 titles in a SY
Borrowed 6 x with 6 titles in a SY
Borrowed 5 x with 5 titles in a SY
Borrowed 4 x with 4 titles in a SY
Borrowed 3 x with 3 titles in a SY
= 10
= 8
= 6
= 4
= 2
= 10
= 8
= 6
= 4
= 2
TIME
QUALITY
Documentary evidences of the ff:
Increase of at least 2% in the NAT MPS in English and Filipino
as a result of the regular implementation of the School Wide
Synchronized Reading Program
a) School Program indicating the reading schedule using
the books from the Library Hub
b) Borrowers’ book/logbook showing pupils/students
borrowing books borrowed from the Library Hub
c) School Head’s initiative encouraging the use of the
books from the Library Hub
d) Borrower’s sheet
e) School level initiative showing use of the Library Hub
f) Designation of a School Library Hub Coordinator
g) No losses/damages of books borrowed from the
hub
_________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Monthly
= 10
Quarterly
= 8
Semestral
= 6
Yearly
= 4
Principle 3: Accountability and Continuous Improvement
1
Roles and responsibilities of accountable persons(s) and
collective body(ies) are clearly defined and agreed upon by
the community stakeholders
QUANTITY
An official designation per accountable person shown in documents
a)
b)
c)
d)
e)
6 accountable persons with designations
5 accountable persons with designations
4 accountable persons with designations
3 accountable persons with designations
2 accountable persons with designations
______________________________________
=10
= 8
= 6
=4
=2
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
20
19
2
QUALITY
Documentary evidences needed:
a)
b)
c)
d)
e)
Organizational structure
Well defined roles & functions
Signed designations by the SH
Designation marked “received” by the addressee
Minutes of the activities involving designated persons
performing as expected
f) Minutes of meeting of SH informing the school on the
designations made
g) An external stakeholder designated to a task/responsibility
h) Minutes of PTA meetings informing the community of
school officials with designations
All 8 indicators present
Any 7 of the 8 indicators present
Any 6 of the 8 indicators present
Any 5 of the 8 indicators present
Any 4 of the 8 indicators present
=10
= 8
= 6
= 4
= 2
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
QUANTITY
School has the following structures:
a) Fiscal Committee (with BAC, inspectorate, designated
Book keeper, etc)
b) Has a School Planning Team/School Implementation
Team
c) Has a School INSET Team
d) Has a functional Teachers’ League/Organization
e) Has an active pupil/student org or SGC
f) Has a concerned and active PTA
g) Has other organizations/NGO collaboratively helping
the school in increasing the academic performance
All of the 7 indicators present
Any 6 of the 7 indicators present
Any 5 of the 7 indicators present
Any 4 of the 7 indicators present
Any 3 of the 7 indicators present
TIME
a)
b)
c)
d)
e)
Achievement goal is recognized based on collaboratively
developed performance accountability system; gaps are
addressed through appropriate action
= 10
= 8
=6
=4
=2
=10
= 8
= 6
= 4
= 2
____________________________________
_________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
21
22
QUALITY
Documentary evidence on the following:
a) 100% liquidation of all types of funds with
evidences of liquidation done at least a week after
consumption of funds
b) Prompt submission of liquidation documents to the
division office as evidenced with the mark
“received” by authorized officer
c) On purchases using the usual standard operating
procedures by the COA in acquiring school
properties/supplies/goods using school funds
d) Records of properties whether governmentowned/acquired or donated
e) Documentation on resolutions done addressing
gaps/issues relating to accountability and
continuous improvement of school through school
head’s initiative
f) Timely resolution to gaps/issues/concerns
collaboratively done by the school with the help of
the community
g) Copy of action plan for every undertaking done by
the school indicating specific targets for every
school activity undertaken by the different
structure/mechanism organized
h) Evidence of a positive result to a resolution
provided
_______________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
All 8 indicators present
Any 7 of the 8 indicators present
Any 6 of the 8 indicators present
Any 5 of the 8 indicators present
Any 4 of the 8 indicators present
= 10
= 8
= 6
= 4
= 2
TIME
a)
b)
c)
d)
e)
3
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
Participatory assessment of performance is done regularly
with the community. Assessment results and
lessons learned serve as basis for feedback, technical
assistance/recognition of plan
QUANTITY
50% of the parents per class are involved in the assessment of
performance of pupils/students as evidenced in the
attendance and minutes of meeting.
(NOTE: Compute 15% of 50% to get 8, then another 15% to
get the 10 pts.)
_________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
23
24
TIME
a)
b)
c)
d)
e)
QUALITY
Documentary evidence of the following:
a) Notice of meetings with agenda specific to include
assessment of pupils/students performance
b) Minutes of meeting capturing discussion on interest of
parents to the assessment performance of their children
c) Minutes/Resolutions made in the interest of performance
of pupils/students
d) Evidence of parents taking the lead in the assessment
performance of pupils/students
e) School initiated intervention to address concerns/issues
on performance of pupils
f) Supervisory plan of School Heads showing technical
assistance measures for teachers needing technical help
g) Minutes of small group discussion/mentoring sessions of
School Heads with teachers
h) Results of Classroom Observation with agreements drawn
between the School Head and the teachers concerned
All 8 indicators present
Any 7 of the 8 indicators present
Any 6 of the 8 indicators present
Any 5 of the 8 indicators present
Any 4 of the 8 indicators present
= 10
= 8
= 6
= 4
= 2
_________________________________
4
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
On performance Indicators
QUANTITY
A marked increase of NAT result over the previous year
5 pt increase over the past year
4 pt increase over the past year
3 pt increase over the past year
2 pt increase over the past year
QUALITY
= 10
= 8
= 6
= 4
Over all NAT result of the school against the 2015 EFA revised
targets:
For Elementary:
85% and above
84% -75%
74% - 65%
64% - 55%
54% - 45%
_________________________________
=10
= 8
= 6
= 4
= 2
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
25
26
TIME
(A generic grade of 10 is given to School Heads under this
indicator)
5
Training and Development Needs
a)
b)
c)
d)
QUANTITY
e)
60% of the teachers have documentary evidence to have
accomplished NCBTS/TSNA and the school head the
NCBSSH/TDNA
(NOTE: Compute 15% of 60% to get 8, then another 15% to
get the 10 pts.)
QUALITY
60% of the teachers have documentary evidence to have
prepared their IPPDs/ and the school head to prepare the
SPPD
(NOTE: Compute 15% of 60% to get 8, then another 15% to
get the 10 pts.)
TIME
(A generic grade of 10 is given to School Heads under this
indicator)
6 School Administrator efforts for professional development
relevant to the position
_________________________________
f)
QUANTITY
Full-fledge doctor or its equivalent
Full-fledge Masters or its equivalent
Action research on relevant topics to
education/professional growth
School Head tapped as trainer/facilitator in the
division/district training
Officership/membership of community
organization
Special assignment/task done by the School Head
relevant to the position
All of the 6 indicators present
Any 5 of the 6 indicators present
Any 4 of the 6 indicators present
Any 3 of the 6 indicators present
Any 1 of the 6 indicators present
=10
= 8
= 6
= 4
= 2
QUALITY
School innovation/research which is conceptualized by the SH:
a) Data-driven
b) Product of collaboration with teachers
c) Community involved in the discussion during
planning and actual implementation
d) With well-defined steps of actions & critical
processes to reach the targets
___________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
27
28
e) Must be a response/action of a pressing
issue/concern/need in school or district
f) With documents showing positive results
g) Results validated by the community and teachers
All of the 7 indicators present
Any 6 of the 7 indicators present
Any 5 of the 7 indicators present
Any 4 of the 7 indicators present
Any 3 of the 7 indicators present
= 10
= 8
= 6
= 4
= 2
TIME
a)
b)
c)
d)
e)
7
June-Aug
Sept-Nov
Dec-Feb
Mar-Apr
May
=10
= 8
= 6
= 4
= 2
Number of Readers in the school
(NOTE: Compute 15% of 80% to get 8, then another 15% to
get the 10 pts.)
QUALITY
Documentary evidence of the following:
a) Documentation of the results
b) Appropriate intervention for non readers designed
c) Tracking system as to the progress of pupils/students
provided with intervention
d) Collaborative work among teachers in providing the
intervention
e) School Head providing technical support in the reading
remediation/intervention activities
All of the 5 indicators present
Any 4 of the 5 indicators present
Any 3 of the 5 indicators present
Any 2 of the 5 indicators present
Any 1 of the 5 indicators present
=10
= 8
= 6
= 4
= 2
TIME
(in providing intervention)
QUANTITY
80% of the school population are readers (frustration,
instructional or independent) Ref. Phil-IRI for elem/ORV for
secondary
___________________________
a) June-Aug
b) Sept-Nov
c) Dec-Feb
d) Mar-Apr
e) May
_________________________________
=10
= 8
= 6
= 4
= 2
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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30
8
All of the 4 indicators present
Any 3 of the 4 indicators present
Any 2 of the 4 indicators present
Any 1 of the 4 indicators present
On the conduct of SReYA (for Kindergarten)
QUANTITY
= 10
= 8
= 6
= 4
Conduct of SReYA is characterized by the following:
TIME
a)
b)
c)
d)
Done at the end of March
Done to 100% of children in kindergarten
With report on the result of SReYA
Involvement of community/parent in the conduct of the
SReYA
All of the 4 indicators present
= 10
Any 3 of the 4 indicators present
= 8
Any 2 of the 4 indicators present
= 6
Any 1 of the 4 indicators present
= 4
Beginning of March
Middle of March
End of March
April
May
9
= 10
= 8
= 6
= 4
= 2
Organization of SPED classes
QUANTITY
QUALITY
Indicators:
a) School Head provides technical assistance to teachers in
the conduct of the assessment
b) Documentary evidence on the interpretation done in the
results of the assessment
c) Collaborative discussion of the results between the
Kindergarten teacher and the Grade 1 teachers
d) School Head provides assistance to teachers in the
preparation of action plan
_________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
One SPED class organized
a) With 5 exceptionalities
b) With 4 exceptionalities
c) With 3 exceptionalities
d) With 2 exceptionalities
e) With 1 exceptionality
QUALITY
= 10
= 8
= 6
= 4
= 2
SPED classes characterized by the following features:
a) Inclusive education
b) Self-contained
_______________________________________
31
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
32
c) Accessibility of learning materials to special children
d) Presence of school structures that are friendly to special
children
e) Modality of instruction to special children (i.e. distance
education)
f) School programs involve presence of special children
All of the 6 indicators present
Any 5 of the 6 indicators present
Any 4 of the 6 indicators present
Any 3 of the 6 indicators present
Any 2 of the 6 indicators present
=10
= 8
= 6
= 4
= 2
TIME
a)
b)
c)
d)
10
May-June
July-Sept
Oct-Nov
Dec-Jan
=10
= 8
= 6
= 4
Awards received by the school
QUALITY
Is able to send to the National Level
Is able to send to the Regional Level
Is able to send to the Division Level
Is able to send to the District Level
At the school level
= 10
= 8
= 6
= 4
= 2
TIME
(A generic grade of 10 is given to the school head under this
category)
11
On performance indicators
QUANTITY
Completion Rate (current )
95%
85%
75%
65%
55%
=10
= 8
= 6
= 4
= 2
QUANTITY
National Level
Regional Level
Division Level
District Level
School Level
=10
= 8
= 6
= 4
= 2
_______________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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QUALITY (against last year)
Increase of 7% over the last year data
Increase of 6% over the last year data
Increase of 5% over the last year data
Increase of 4% over the last year data
Increase of 3 % over the last year data
___________________________________
=10
= 8
= 6
= 4
= 2
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
34
TIME
Submitted on March
Submitted on April
Submitted on May
Submitted on June of the following SY
=10
= 8
= 6
= 4
13 Drop out Rate
Formula:
Saved SARDO divided by Identified SARDO multiply by 100
to get the % of saved SARDO
QUANTITY
12
Survival Rate (current data)
QUALITY
95%
85%
75%
65%
55%
QUALITY (against last year data)
Increase of 7% over the last year data
Increase of 6% over the last year data
Increase of 5% over the last year data
Increase of 4% over the last year data
Increase of 3 % over the last year data
=10
= 8
= 6
= 4
= 2
=10
= 8
= 6
= 4
= 2
QUALITY
Indicators:
=10
= 8
= 6
= 4
= 2
TIME
Submitted on March
Submitted on April
Submitted on May
Submitted on June of the following SY
100% saved SARDO
75% saved SARDO
50% saved SARDO
25% saved SARDO
Below 25 %
=10
= 8
= 6
= 4
a)
b)
c)
d)
e)
School DORP Plan implemented
Best practices documented
School DORP team organized
School DORP council organized
DORP capability building conducted
All 5 indicators present
Any 4 of the 5 indicators present
Any 3 of the 5 indicators present
Any 2 of the 5 indicators present
Any 1 of the 5 indicators present
_______________________________________
=10
= 8
= 6
= 4
= 2
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
___________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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35
TIME
Monthly
Quarterly
Semestral
Yearly
QUANTITY
All of the 7 indicators present
Any 6 of the 7 indicators present
Any 5 of the 7 indicators present
Any 4 of the 7 indicators present
Any 3 of the 7 indicators present
=10
= 8
= 6
= 4
= 10
= 8
= 6
= 4
= 2
QUALITY
School has organized a system of inventory of human
resources with the following features:
Principle 4: Management of Resources
1. Inventory of School Resources
A. On Teaching & Non-Teaching
A.1 Compilation of the following:
1. 201 files of teaching and non-teaching staff in school
2. Summary of teaching & non-teaching profile
3. Updated record of teaching & non-teaching training &
staff development activities attended by both the
teaching & non-teaching staff
4. BEIS documentation showing analysis of critical needs
of the school
5. Tracking system of teaching & non-teaching welfare
6. School initiated program/activities that take care of
the health and wellness of the teaching & non-teaching
staff
7. School initiated efforts to give awards/incentives to
teaching & non-teaching staff with exemplary
performance
___________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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1) A well-defined structure that is tasked to do the
regular inventory
2) Composition of the structure involves external
stakeholders
3) Parent representative present in the structure
4) With documents showing the critical analysis of the
resources available in school showing gaps if there
are
5) With documents showing actions undertaken to
address the gaps if there are
6) School initiative/efforts to close the gaps if there
are
All of the 6 indicators present
= 10
Any 5 of the 6 indicators present
= 8
Any 4 of the 6 indicators present
= 6
Any 3 of the 6 indicators present
= 4
Any 2 of the 6 indicators present
= 2
__________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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TIME
7) With organized school guidance program
8) With feeding program or similar school initiative
Beginning of the SY
2nd Quarter of the SY
3RD Quarter of the SY
4th Quarter of the SY
End of the SY
= 10
= 8
= 6
= 4
= 2
All 8 indicators present
Any 8 of the 8 indicators present
Any 7 of the 8 indicators present
Any 6 of the 8 indicators present
Any 5 of the 8 indicators present
B. On Student Development
1 Increase of enrolment
= 10
= 8
= 6
= 4
= 2
TIME
QUANTITY
4% increase over the previous school year
3% increase over the previous school year
2% increase over the previous school year
1% increase over the previous school year
Below 1% increase over the previous SY
= 10
= 8
= 6
= 4
= 2
QUALITY
1) Absence of child-teacher conflict in school
2) Absence of parent-school-teacher conflict
3) Minimal contribution by pupils/students
4) Presence of external stakeholders’ support to
pupils/students’ welfare
5) Clean environment
6) Presence of guards/barangay tanods providing
peace/security in the school campus
____________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
End of July
End of August
End of September
End of October
= 10
= 8
= 6
= 4
C. On School Physical Facilities
Files of the following:
1) Inventory of school buildings with appropriate
comments
2) Inventory of books & other learning materials properly
labeled with status of usability
3) Inventory of laboratory equipment with status of
usability
4) Inventory of school furniture & status of usability
5) Inventory of equipment both government acquired
and donated with status of usability
_____________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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6) Report on property damages
7) Report on gaps/issues/concerns on school physical
facilities
8) Relevant documents to physical documents on file
QUANTITY
All 8 indicators present
Any 8 of the 8 indicators present
Any 7 of the 8 indicators present
Any 6 of the 8 indicators present
Any 5 of the 8 indicators present
= 10
= 8
= 6
= 4
= 2
QUALITY
School Physical Facilities Inventory is characterized by the
following features:
1) Updated
2) Collaborative (with the school heads and a parent
representative)
3) With appropriate comments
4) Loses are properly recorded
5) Loses/breakage and similar issues properly
documented
6) Care, use and maintenance system of the school
facilities well defined
7) Care, use and maintenance system of the school
facilities practiced
______________________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
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All of the 7 indicators present
Any 6 of the 7 indicators present
Any 5 of the 7 indicators present
Any 4 of the 7 indicators present
Any 3 of the 7 indicators present
=10
= 8
= 6
= 4
= 2
TIME
End of August
End of November
End of February
End of May
= 10
= 8
= 6
= 4
______________________________
Performance Evaluation System for Administrators (PESA)
Division of Negros Oriental, SY 2013-2014
42
Republic of the Philippines
Department of Education
DIVISION OF NEGROS ORIENTAL
Dumaguete City
PERFORMANCE EVALUATION FOR SCHOOL
ADMINISTRATORS
(PESA)
For the Division of Negros Oriental
School Year 2013-2014
Prepared by the
Members of the Promotional Staff
DepEd, Division of Negros Oriental