FINANCIAL ASSESSMENT PROCESS
The University of Texas at San Antonio
FINANCIAL ASSESSMENT PROCESS
• Beginning Fiscal Year 2009, Financial Affairs
will perform financial assessments to review
and report on the allocation and use of UTSA’s
institutional resources.
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What is a Financial Assessment?
• Periodic and systematic review of
• institutional budgets
• revenues & expenditures
• Internally focused at an organizational-level
• Differs from Monthly Financial Report (MFR)
which is a higher-level, macro-view required
by UT System.
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Financial Assessment Objectives
• Transparency
• Cash Flow Analysis
• UTSA Compact- Financial Management Plan
• UTSA will formalize a … financial assessment program to
review divisional/departmental budget-to-actual data,
perform variance analysis and evaluate key indicators.
• SACS Accreditation Standard - 3.10.4 Control
of Finances
• The institution exercises appropriate control over all of its
financial resources.
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When will the Financial Assessment be
performed?
• Recommended 2 to 3 times each fiscal year
• Q1 (Nov month end results) Revenue Assessment
• Q2 (Feb month end results) Mid Year Assessment FY09
• Q3 (May month end results) Carry-forward Planning
• Q4 (Year-end results)
Year-end Results
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What will be required by each division, college?
Q1 (Nov month end results) Revenue Assessment
• All work will be done by Financial Affairs – eff. FY10
Q2 (Feb month end results) Mid Year Assessment
• Will require assessment work by Divisions, Colleges
& Subdivisions
• Mid-late March with 2-3 week turnaround
• Unencumbered Expenditure Projections
• Revenue Projections
We will perform our first Q2 FA this year……
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What will be required by each division, college?
Q3 (May month end results) Carry-forward Planning
• Will require carryforward plans by Division
• Reserve transfers for affected fee areas authorized
We may forego and include carryforward plans in the Q2
assessment……tbd
Q4 (Year-end results)
Year-end Results
• All work will be done by Financial Affairs
Dependent on workload & staffing; priority is Annual
Financial Report, Budget Submittal & CAFR Audit needed
for SACS Accreditation.
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Next Steps
• Presentation to CMO in January
 Obtain buy-in / support
• Complete Cognos Report Development (ongoing)
 Distribution requirements
• Assign Roles & Responsibilities (Feb – early March)
 Hire Financial Assessment Analyst (position posted this week)
 Discuss requirements with each division financial rep to
assess potential issues and answer questions
 Document / communicate process and requirements
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QUESTIONS?
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