Assessment Office
The Office of Accreditation, Assessment, and Institutional Effectiveness is the central
administrative office that provides leadership and administrative support to the strategic
planning process and reporting, to the preparation of the year-end performance report, and
to the assessment processes and documentation of assessment findings and reports of
the institution, and serves as the intermediary with outside agencies with which the
institution must meet compliance requirements.
Core Activities and Performance
Core Activity
Key PI
Indicators
Leadership
CAPC/SP/Year-end Rep
No
Administrative support of strategic planning
and completion report
Strategic plan preparation; completion report preparation;
year-end report process oversight
Yes
Administrative support of assessment
processes
Maintenance of Assessment Web site; maintenance of
assessment scheduling; coordinating program review process
Yes
Senate Committee on Assessment and
Institutional Effectiveness
Timely reporting to Senate Committee; providing guidance and
context
Yes
Compliance
Ensuring compliance with Middle States, TAC of ABET, NLNAC,
and ASBSP guidelines and requirements
No
Curriculum Committee
Providing OAA administrative support and guidance to course and No
program revision and development
Articulation
Coordinating negotiations with other institutions and providing
administrative support; maintaining Web page
No
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
Monitoring Report – Open Hearing
9/13/2010
80
Strategic plan focus group - HEOs
2/16/2011
50
Strategic plan open hearings (2) - May 3 & 4, 2011
5/3/2011
80
Convocation of the College - Introductions
1/27/2011
100
Strategic plan focus group – department chairs
2/17/2011
20
Strategic plan focus group – student leaders
3/3/2011
8
Academic Program Review – Site Visit - May 9-11, 2011
5/9/2011
4
Site Visit Report-out
5/11/2011
20
both
gave presentations
organized
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Arthur
Corradetti et
al.
Middle States annual conference –
“Culture of Collaboration”
Fall 2010
Arthur
Corradetti
TAC of ABET workshop on
assessment
Fall 2010
Conference Presentation,
other
Conference, workshop,
training attended
Changes in Department within Last Year
Change Type
Change
Reason
Semester
Principal Investigator reports to VP
Changes in Institutional Research
Fall 2010
Administrative assistant leaves
Retirement
Fall 2010
Office assistant joins office
Desperate need for secretarial
assistance
Spring 2011
Other Changes
Personnel
Services
Assessment Office is given responsibility over Better coordination of planning and
strategic planning process, year-end
assessment
performance reporting, and coordination of
CAPC
Fall 2010
Assessment Office is given responsibility over Reorganization in OAA
articulation
Fall 2010
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Status
Course assessment
and program review
completion;
workshops and/or
departmental
meetings
Course assessment will
occur in every academic
department
Course assessment has occurred Because of added
Continuing
in:
responsibility of strategic
plan, Assessment Office
Art & Design,
did not follow up as
Basic Skills,
planned to ensure course
Business,
assessment college-wide;
Chemistry,
redouble efforts in 2011ECET,
2012 to do so
English,
Foreign Languages, and
Literatures,
HPED,
History,
Mathematics & Computer
Science,
METDD,
Nursing,
Physics,
Social Sciences,
Speech Communication &
Theatre Arts
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Course assessment
and program review
completion;
workshops and/or
departmental
meetings
Four (4) program reviews Mostly completed – only the
will take place, including
administrative response remains
site visit and administrative
response:
LS1
EH1
HS1
ES1
Assessment Office will
Continuing
work closely with new
Institutional Research
director to provide data
sets to review committee
to expedite program
review process, ensuring
completion early enough
that administrative
response will be
completed by June 2012.
Timely reporting to
Senate Committee
Assessment Office will
provide all documentation
to committee to meet its
annual objectives of
overseeing college-wide
meta-assessment.
Completed
As designate to
Continuing
committee, argued for a
five-year cycle of
comprehensive review of
assessment processes,
which was adopted;
associate dean will
continue to collaborate to
help define practical
means to carrying out
charge of the committee.
Compliance with all
outside agency
requirements
Monitoring report will be
submitted on time on
October 1, 2010
Completed
Will continue to promote Continuing
a culture of collaboration
in which assessment can
thrive; will provide
administrative support to
TAC of ABET and NLNAC
accreditations.
Compliance with
protocol deadlines
and requirements
Data collection procedures Not applicable – responsibility
will be streamlined while
has been moved to Institutional
maintaining the ability to
Research
meet internal and external
needs for information.
Not applicable
Status
Discontunued
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Leadership
CAPC – leading meetings
Provide summary reports of teaching
and non-teaching year-end reports
and guiding themes from Year-end
Performance Report to mini-CAPC
group meeting and full CAPC.
Continuing with precedence
from last year and expanding
on the process, ensure that
the initial CAPC meetings
have meaningful information
about campus-wide issues
and challenges that have
been cited in the year-end
reports; this process is
central to comprehensive,
integrated, and sustained
assessment as it ensures that
findings from the previous
year inform thinking about
the new year.
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Leadership
Strategic planning – leading
focus groups and open
hearings
Conduct a focus group for
department chairs, HEOs, and
student leadership and two open
hearings in spring 2012.
Continue to use, with some
modification, the PowerPoint
presentations used last year,
as this provided important
context and allowed for a
more focused discussion
without overbearing detail.
Administrative support of
strategic planning and
completion report
Year-end Report preparation Providing clear guidelines and
direction to teaching and
non-teaching departments.
Administrative support of
strategic planning and
completion report
Strategic plan preparation
Preparing timely updates to strategic Same as above
plan drafts; maintaining focus on
strategic objectives that are
measurable and meaningful
(measurable improvement).
Administrative support of
strategic planning and
completion report
Completion report
preparation
Preparing a mid-year report for
Same as above
timely review by cabinet; collating all
information from divisions and
preparing completion report for
review by cabinet; assisting with
preparation of the president’s cover
letter.
The plan for achieving the
three targets at left is a
single coordinated effort to
make the year-end reporting
and strategic planning
process, culminating in the
completion report, a more
manageable and meaningful
campus-wide one. Using the
guidance provided by the
central office, make the
strong and sustained case
throughout the process for
measurable outcomes that
demonstrate improvement
not just activity. For the
year-end reports in OAA, a
preparatory meeting like the
one in 2011 will be held but
earlier and with more
substantive guidance. For the
strategic planning process,
beginning with the
framework that is developed
at the mini-CAPC level, craft
a much more condensed
strategic plan, with an eye
toward measurable
improvement from the
outset. For the completion
report, need to explore a
better, more efficient way to
collect information from the
divisions and to maintain
very focused attention to
reporting measurable
improvement.
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Administrative support of
assessment processes
Maintenance of Assessment
Web site
Update the Web site for better
functionality and for accuracy; some
pages of the Assessment Handbook
need revision
This is planned as a summer
2011 project.
Administrative support of
assessment processes
Maintenance of assessment
scheduling
Provide workshops for department
faculty who will conduct program
reviews to discuss course assessment
in advance
This plan is a strategic
objective and would be new
to the campus; course
assessment that currently
takes place often does so
without regard to the
academic programs that
courses support; workshops
would serve to provide
curricular context for courses
and help to illuminate
student learning issues
otherwise undisclosed.
Administrative support of
assessment processes
Coordinating program review Provide administrative support to TAC OAA and the Assessment
process
of ABET and NLNAC reaccreditations. Office provide administrative
support to all program
reviews, helping to make
arrangements and editing
documents as needed.
Senate Committee on
Assessment and
Institutional Effectiveness
Timely reporting to Senate
Committee
Providing access to all assessment
reporting as required by the
committee; attending all meetings;
providing guidance and context, as
needed.
Compliance
Ensuring compliance with
Middle States, TAC of ABET,
NLNAC, and ACBSP
guidelines and requirements
Relaying important information,
Will work with department
ensuring that necessary fees are paid chairs and department
and important deadlines are met.
faculty throughout process.
Curriculum committee
Providing administrative
Will bring to completion three new
support and guidance to
programs:
course and program revision
and development
Forensic Accounting,
Pharmaceutical Science,
Career and Technical Teacher
Education
Final preparations will be
made to bring the three
program proposals to CAPPR.
Curriculum committee
Providing administrative
New Environmental Science/Health
support and guidance to
program
course and program revision
and development
Will work with Biological
Sciences and Geology on
new Environmental
Science/Health program
Curriculum committee
Providing administrative
Revised Engineering Science
support and guidance to
program.
course and program revision
and development
Will work with departments
on revised Engineering
Science program.
The plan, fundamentally, is
to help to shape the way in
which the charge of the
committee is carried
out—specifically, what really
meaningful work can the
committee do besides
checking off reports. What
exactly does “review” imply?
What would be appropriate
or even possible?
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Articulation
Coordinating negotiations
with other institutions and
providing administrative
support; maintaining and
updating Web page
New articulations with Syracuse, New
York College of Health Professions,
York College, SUNY Downstate,
Empire State College, and Kaplan
Will reorganize and modify
Articulation Web site; a
strategic objective of the
college is to reorganize staff
in an effort to manage,
maintain, and develop new
articulation agreements; the
details of carrying this out
will be discussed and
formulated in fall 2011.
Implementation of
Academy Assessment
Protocol
Compliance with protocol
deadlines and requirements
Not applicable – this responsibility
has been moved to Institutional
Research
Not applicable