Water Services Trust Fund
The Urban Projects Concept (UPC)
Implementation Workshop
Role and Responsibilities of Field Monitors
David Njue, Investment Manager
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Table of Contents:
• Field Monitors
• Recruitment process
• Why providing support through Field Monitors?
• Roles and responsibilities of the Field Monitors
• When and how shall we all use the Field Monitors?
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The Field Monitors: Training & Expertise
Field Monitors are professionals in different field of
experience and training:
• Engineering
• Finance
• Sociology
They can be compared to the SOs (Support Organisations)
used by the (rural) CPC (Community Project Cycle)
Field Monitors will provide technical support to WSPs to
implement their WSTF-funded projects
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The Field Monitors: Status within the WSTF
• Field Monitors (FMs) will sign a contact with WSTF
• Field Monitors are not employees of WSTF
• Each project will benefit from the services of three (3)
Field Monitors
• Each FM will get a specific number of days per project or
group of projects
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The Field Monitors: Roles and Responsibilities
Field Monitors:
• Are not responsible for implementation of WSTF funded projects
• Are expected to build capacity at WSP level (if required)
• Are members of the Project Task Team
• Provide advice to WSP staff responsible for the project
• Facilitate various project activities
• Monitor on behalf of- and report progress to WSTF
• Report on problems encountered to the WSP and the WSTF
• Propose improvements in tools and concepts
• Have a team leader
• Have clear Terms of Reference
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The Field Monitors: Engineering
Engineering Field Monitors:
• Facilitate preparation of work programmes
• Participate in Site Meetings
• Assist in scheduling of activities
• Provide and explain technical drawings
• Participate in coordination activities
• Provide technical advise to WSP and Contractor
• Report irregularities
• Advice the WSTF on technical issues
• Report on progress and challenges
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The Field Monitors: Social
Social Field Monitors participate in:
• The establishment of the Project Task Team
• The data collection exercise
• The design of the accompanying measure programme
• Site identification (kiosks, public sanitation facilities)
• Community mobilisation and sensitisation
• The preparation and implementation of training programmes
• Preparation of facility (kiosk, public toilet) management concept
They also:
• Monitor progress
• Advice the WSTF on the improvement of concepts & approaches
• Report irregularities
• Facilitate preparation of work programmes
• Report on progress and challenges
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The Field Monitors: Financial
Financial Field Monitors:
• Assist in the preparation of the facility (kiosk, public toilet)
management concept
• Participate in the preparation of the operational phase of the
project
• Strengthen WSP staff on low income areas
• Monitor performance of the project (collection efficiency, etc.)
• Improve computer skills of WSP staff (if needed)
• Assist in the development of a customer care concept
• Monitor progress
• Advice the WSTF
• Report irregularities
• Facilitate preparation of work programmes
• Report on progress and challenges
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Tools the Field Monitors will Use
The Field Monitors have the following tools & equipment:
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The toolkits prepared by the WSTF
Posters
Laptop computer
GPS device
Laser printer
External hard-drive & flash disk
Flip charts papers
Digital camera
All the necessary computer software (AutoCad, MS Office, etc.)
Etc.
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Thank You
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