Welcome to
Jon Snyder and Priscilla Miccio
1
Purchase Orders
• The Purchasing Department receives the
orders from either the HR department or
Marketing.
• From here, the processing begins in
QuickBooks.
2
Vendors
3
Purchase Orders
4
Receive Items with Bill
5
Receiving Products
6
Customers
7
Customer Invoices
8
Summary
• Receive order from HR or Marketing
• Create a purchase order in QuickBooks that places an
order for RCI to the supplier, CSBS
• Receive the invoice for products from CSBS
• Receive the products with a bill to be paid to CSBS by
RCI
• Create a customer invoice to be paid by the customer
• Fax invoice to customer
9
Accounts Payable
Radiant Care, Inc.
• When product on Purchase Order has been
received, the vendor must be paid.
• Pay vendors in QuickBooks.
• Pay applicable Sales Tax if due in
Quickbooks.
• Print the “checks”.
11
Accounts Payable
Radiant Care, Inc.
• Mark the Purchase Order as “Paid”. Add the
date and check numbers.
• Make payments to vendors at online bank.
• File the completed documents.
12
Accounts Payable
• QB vendor navigator slide
13
Pay Bills
• QB pay bills slide
14
Print Documents
• QB company navigator slide w/reminders
open
15
Paying Bills at the Bank
• CSBS payment
window slide
16
Pay Sales Tax
• QB pay sales tax slide
17
Accounts Receivable
• Fax invoices created by the Purchasing
Dept. to the Customer.
• Check online bank for payments received.
• Match payments to invoices. Invoice #
should be in the memo line of the payment.
• Note transaction or reference number.
• Enter payment against the invoice in
Quickbooks.
18
Accounts Receivable
• Stamp invoice as paid and add the date and
reference number
• If payment for an invoice is overdue, send
out reminder letter(s) and follow-up.
• File completed invoices.
19
Receiving Payments
• CSBS account details
slide
20
Receive Payments
• QB customer navigator
21
Receive Payments
• QB receive payment slide
22
Payroll
• Use MSExcel to calculate Payroll because
QuickBooks requires a payment in order to
process.
• Verify hours calculations on time records
received from HR Dept.
• Enter data into the Excel Payroll Register
for the appropriate pay period.
23
Payroll
• Create Payroll Journal records from data
calculated in PR Register.
• Print reports for HR and Finance contained in
PR Register.
• Print Employee Earnings Statement for the
period.
• Pay the employees by depositing money
directly into their accounts in the online bank
24
Payroll
• Pay payroll taxes and employee
withholdings to CSBS.
• Pay employees and taxes in QuickBooks.
• At “Year End”, print W2 forms.
25
P/R Register Worksheet
• PR Register worksheet
slide
26
P/R Register Tables
• PR Register table tab
slide
27
P/R Earnings Statement
– Sample Earnings Statement
28
P/R Employer Taxes
• Employer Tax Report
29
P/R Journal
• Sample PR Journal
30
W2 Form
• Sample W2 Form
31
Bank Reconciliation
• Verifies that the bank account balance and the
QuickBooks balance are the same.
• If not the same, some transactions were not
completed correctly.
• A bank/cash reconciliation should be done at
least every month. The longer the period, the
more difficult it is to find any errors.
• Errors must be researched and fixed.
32
Documentation
2 Important items to remember:
• BE ACCURATE
•DOCUMENT
EVERYTHING!
39
40