Community Arts Education Health & Wellbeing
Role:
FINANCE OFFICER
Finance Officer
Reports to (Title): Project Manager
Location Unit 10, Westergate Business Centre, Westergate road,
Fees
Time
Commitment
Brighton, BN2 4QN
£10-12 p/h depending on experience
5 hours p/w . Flexible working hours within Gladrags’ opening hours: Tuesdays and Wednesdays 10am
–
2.30pm; Thursdays 10am – 6.00pm.
Brief overview of the organisation:
Gladrags is a small charity that provides affordable costume hire and related resources to community, educational and therapeutic based projects, to support and enrich their work. Our users would otherwise struggle to afford or have access to these resources and include: schools and colleges; children and young people's projects; community groups and charities; amateur and fringe arts organisations.
We also deliver a programme of educational workshops in schools and community settings, and provide storytelling and dress-up activities to community events throughout the year.
We promote the recycling and re-use of clothing: in our own costume making and by providing free recycled fabrics to groups for their costume making, as well as a shared storage facility for their costumes.
We support a team of 15 volunteers, with a range of learning needs, overseen by a paid, part-time Volunteer Coordinator. The organisation as a whole is directed by a paid, part-time Project Manager.
JOB DESCRIPTION
Prime Function of Role:
 to look after all aspects of book-keeping, accounts payable and receivable
 to support the Project Manager in the production of accurate, timely and meaningful financial data for use by Management

Key responsibilities:
 process supplier invoices and arrange payments
 raise customer invoices for hire and membership; chase outstanding payments
 log incoming and outgoing payments, including grant funds, donations and petty cash claims
 file all hire forms, invoices, petty cash claims, gift aid forms and statements
 prepare bank and till checks and reconciliations
 assist with the month end procedures
 prepare and process Gift Aid claims
 assist in the preparation of files for year-end accounts
 assist the Project Manager with other finance duties, appropriate to the role and as and when required
PERSON SPECIFICATION
Skills, Knowledge & Experience:
Essential

Knowledge of double entry book keeping either via study or via experience of maintaining financial records

Ability to work independently, with minimal supervision

Ability to work in an open-plan environment for staff and customers

Knowledge of Quickbooks, ideally Quickbooks online
Desirable

Ability to prioritise tasks independently

Ability to work flexibly
Position Type:
Start date:
Duration:
Part/ time; self-employed
ASAP
Ongoing