Job specification
Role details
Title
Coordinator, Agency Planning and Performance
Reporting
Role number
439
Location
Melbourne, Sydney or Canberra
Classification
APS Level 6
Branch
Finance and Infrastructure
Type of vacancy
Ongoing
Contact officer
Jeanette Camilleri 03 8636 0528
Eligibility
The successful applicant will be required to undergo a
security assessment, maintain an ongoing security
clearance and satisfy AUSTRAC’s pre-engagement
checks.
To be eligible for assessment, applicants must be an
Australian Citizen.
Closing date for applications
4 November 2015
Application information
The job description and selection criteria are attached for your information.
Applications should be forwarded to recruitment@austrac.gov.au by 5pm AEDST on the
specified closing date.
Further details advising how to apply for the role, including ‘preparing your statement of
claims against the selection criteria’ is available on the AUSTRAC employment website.
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Job description
The job description is specific to each role and sets out the duties associated with the role.
Use the job description to guide your choice of information to include in your claims against
the selection criteria so that the selection panel can clearly see your suitability for this
particular role.
Under limited direction, the Coordinator Agency Planning and Performance Reporting is
responsible for:

assisting with the design, coordination and delivery of AUSTRAC’s planning and
performance reporting framework and capability to ensure the agency meets national
and legislative/ regulatory performance requirements

supporting the planning and project management of the agency’s key public planning
document, the Corporate Plan, and agency deliverables such as the Annual
Performance Statement and Portfolio Budget Statement.

coordinating the Planning and Reporting Working Group and assisting with activities
to support this group,

assisting the agency with the development, collation and implementation of policy,
programs and projects to enhance and support the agency’s performance framework
including supporting the implementation of activities in support of the agency’s
Strategic Plan.

maintaining intranet content associated with agency planning and performance and
developing and coordinating high quality materials including reports, diagrams,
presentations and briefs.

establishing and maintaining internal and external liaison relationships necessary for
the effective functioning of the agency planning and performance reporting team.

other duties as directed.
Selection criteria
You must make a statement of claims against each of the six selection criteria. When
preparing your claims, please refer to the job description.
1.
Supports strategic direction.
2.
Achieves results.
3.
Supports productive working relationships.
4.
Displays personal drive and integrity.
5.
Communicates with influence.
6.
Possesses relevant qualifications and/or experience.
Note: For more information on these criteria please see attachment 1, Selection criteria
explanatory notes.
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Attachment 1: Selection criteria explanatory notes
APS 5-6 selection criteria
1. Supports strategic direction.

Actively support the goals and direction of the organisation.

Clearly communicate goals and objectives to staff, colleagues, clients and/or
stakeholders.

Use your understanding of the work environment and objectives to consider how your
work will impact on others.

Draw on information, experience and common sense.

Maintain an awareness of the organisation and keep yourself and others well
informed on work issues.

Undertake objective, systematic analysis and draw accurate conclusions based on
evidence.

Identify problems and work to resolve them.
2. Achieves Results.

Establish clear plans and timeframes for project implementation.

Identify and use resources wisely.

Build and apply your own professional expertise.

Adapt to, support and manage change.

Take responsibility for managing projects to achieve results.

Identify opportunities for improvement.

Deliver outputs under challenging circumstances.
3. Supports productive working relationships.

Build and sustain positive relationships with team members, stakeholders and clients
to produce effective outcomes.

Anticipate and cater to client and stakeholder needs and expectations.

Consult and share information.

Value individual differences and diversity.

Provide, seek and value constructive and regular feedback.

Guide and support the development and contribution of others by identifying and
providing learning opportunities.

Identify the cause of and deal with underperformance proactively and constructively.
4. Displays personal drive and integrity.

Apply and promote APS values and codes of conduct.
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
Comply with legislative, policy and regulatory frameworks and foster this in others.

Committed, active and focused on work outcomes, even in uncertain or difficult
circumstances.

Show initiative and innovation in a changing environment and assist others to
understand and cope with change.

Acknowledge mistakes and learn from them.

Ensure a positive working environment and balanced workload while working within
agreed deadlines.

Seek and recommend development opportunities based on capabilities.
5. Communicates with influence.

Communicate in ‘plain English’ and deliver messages clearly and concisely to
individuals or groups.

Lead and encourage discussion to share ideas, clarify and confirm understanding and
appreciate diverse views.

Convey ideas, concepts and arguments successfully to individuals or groups.

Show judgment, understanding and skill in negotiating and working to resolve conflict.

Influence others by presenting credible and persuasive views.

Actively listen, consider and work to reconcile differing ideas and views.

Ensure information given is accurate, timely and unambiguous.

Select the most appropriate medium for conveying information.
6. Possesses relevant qualifications and/or experience.

Apply qualifications in an area similar to that described in the job description for this
position.

Gained and/or apply experience in an area(s) similar to that described in the job
description for this position.
APS 5-6 capabilities in AUSTRAC
This section sets out the capabilities expected of all APS 5 in AUSTRAC as they achieve the
requirements of their job description. These capabilities do not need to be addressed
specifically in your application, but rather they may be drawn on to provide guidance in the
drafting of your application.

Support, promote and clearly communicate AUSTRAC’s values, vision and business
objectives. Identify and communicate the relationship between these goals and
operational tasks.

Deliver outputs by establishing clear project plans and timeframes, acquiring and
allocating resources, evaluating progress and outcomes, reorganising work to meet
priorities and contributing own expertise to achieve outputs.
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
Show sound long term planning skills by understanding the work environment,
gathering information, considering long term issues, managing risk, identifying
opportunities for improvement, promoting best practice and undertaking analysis.

Show sound management skills by communicating decisions, actively participating in
decision making, promoting best practice, assisting others through change, identifying
and solving problems, delivering timely, quality advice and action, delegating,
acknowledging and learning from mistakes, seeking guidance and accepting
responsibility.

Demonstrate sound personal skills of flexibility, commitment, energy, focus, initiative,
innovation, critical self-analysis, understanding, judgment, discretion and appropriate
independence.

Build and sustain positive relationships. Anticipate and deliver client service, network,
look for common ground, seek and provide constructive feedback and impartial
advice.

Contribute to an environment of trust, consultation, information sharing, cooperation,
praise, diversity, respect and openness.

Communicate clearly and concisely, in plain English, ensuring information is
accurate, timely and unambiguous. Listen actively, lead and encourage discussion,
negotiate strongly, challenge constructively, resolve conflict and persuade others.

Promote and ensure adherence to the APS Values and Code of Conduct.
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