PAS 99 presentation

Integrated Management Framework
 What is PAS 99
 Examples of Integrated Management Systems
 Auditing IMS
 Benefits & Barriers
 What the Certification Bodies don’t mention
What is PAS 99
 Specification issued by BSI
 ‘Recognised’ by Certification Bodies
 Framework by which you can manage all elements of
your business
 ISO 9001
 ISO 14001
 OHSAS 18001
 Sector Standards: ISO/TS 16949, ISO 13485 etc
 Specialist Standards: Organic Food, Fair Trade, Lexel,
Sarbanes Oxley
Principles of PAS 99
 Based on ISO 14001 structure
 PDCA Cycle to support systematic management
 Risk Based Standard
 Helps is you really know your processes!
 Process identification with inputs & outputs are
Structure of PAS 99
6 common requirements:
 Policy
 Planning
 Implementation & Operation
 Performance Assessment
 Improvement
 Management Review
The Specification
Practical Examples of Key Areas
Risk Based Approach
4.3.1 Evaluation of Aspects & Impacts : evaluate the
significant business issues & the associated risk
Quality: Preventive Action?
Automotive: FMEA
Medical Devices: Product Risk Assessment
Environmental: Aspects & Impacts
OH&S: Risk Assessment, HAZOP
Corporate Governance: Corporate Risk
Goal: Establish a common frame work to identify, evaluate
and control business risks of any type.
Legal & Other Requirements
4.3.2 Identification of legal & other requirements
Environmental: licences, waste, water, WEE etc
OH&S: HASAW, Manual Handling, PUWER, Consultation
Human Resource: Working time directive, equality, disability etc
Data Protection: Do you hold customer information?
Products: CE Marking, design requirements
Import/Export: Legal requirements, product specifics
Software: Are you licensed correctly?
Corporate Governance: New companies act & director liability
Goal: Legal compliance (and keep the Managing Director out
of court).
Achieving Compliance
•Identify requirements
•Review arrangements
•Identify gaps
•Set objectives
•Implement & communicate
•Set responsibilities
•Write procedures
•Establish controls
•Corrective action
•Preventive action
•Management Review
•Monitor compliance
•Audit & Inspection
•Sample & measure
•Report non conformities
System Linkages
Business Controls
Documenting Working Procedures
4.4.1 Operational Control - for example machine
OH&S: Wear your PPE, Use the permit to work, isolate the
Product: Ensure machine is cleaned, set up for quality critical
to quality parameters
Environmental: Don’t throw the oil down the drain etc.
Goal: One stop shop document for each process and task.
Core Systems
4.4.3: Documentation requirements, 4.5.4: Handling
non conformities, 4.6.2: Corrective & preventive action
Control of documents & data
Control of records
Control of non conformities
Goal: Common procedures for these systems and clear
priority on CAPA for the business as a whole
Management Responsibilities
4.2: Policy, 4.3.4: Objectives, 4.7 Management Review
One policy
Common (non conflicting) objectives
One Management Review of the business
Goal: Common vision, goals and priorities for the
business as a whole
IMS Audit
4.5.2: Internal Audit
Saves time
Must focus on processes (not system elements)
Use auditors & specialists to achieve competency
Carefully define the scope of the audit & criteria
Goal: Common vision, goals and priorities for the
business as a whole
A Turtle Process Map
With What?
With Whom?
What should
we receive?
What should
we deliver?
How Many?
Some Barriers to Integration
 Perception:
Can a good Environmental/Quality/H&S Manager cut it
running an IMS?
 Fear:
Is this a cleaver way to ‘right size’ the organisation?
 Too Hard:
Sound fantastic Mike but…
 Lack of Control:
Nice try Mike but I’ve just spent the last 5 years trying to get
everyone to follow the Q/E/H&S procedures – we need to
maintain the focus not dilute it!
Implementing an IMS
 Write a policy for the IMS
 Define the system – write a well structured manual to
act as your ‘instruction book’
 Make sure you have well developed process
 Install common system elements
Benefits of an IMS
 Encourages risk management across the business
 Gives a competitive edge – more holistic approach to
business management
 Stakeholder satisfaction – systemic approach to risk,
governance across the business
 Common goals across the business
You should not integrate to save a few £££ on
Certifications costs!
What the Certification Bodies
didn’t tell you!
 Still need to be certified 3 times
(i.e. ISO 9001, ISO 14001 & OHSAS 18001)
 Probably will not make any kind of cost saving
 Not all auditors are multi skilled (you may get 2-3
auditors) – Are all auditors competent to audit your
So in conclusion
PAS 99 – Simple framework to use
Genuinely drives a risk based approach to management
Simplifies systems
Can lead to internal savings
 Translate your system
 Ensure common processes
 Ensure correct competencies are sustained