JOIMAN: Joint Programmes
Challenges and opportunities
based on presentations of JOIMAN final conference in
Vilnius, October 29, 2010
UNICA 11th
Raimonda Markeviciene,
Meeting of UNICA Bologna lab coordinators
Vilnius, December 2/3, 2010
JOIMAN - Joint Degree Management and
Administration Network: tackling current issues
and facing future challenges
Management and Administration
Current issues
Future challenges
Students’
administration; Finances,
QA
Joint PhD; Joint
programmes with non EU
higher education
institutions
Why a network on JP management?
Realities faced by HEIs:
• Erasmus Mundus
programme and its
philosophy of consortia and
interaction
• Institutional policies
• Cooperation and mobility in
EHEA
• Increased attractiveness
• Labor market ?
Problems faced by HEIs:
•
•
•
•
•
•
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Student enrolment
Certification of JP students’ career
Harmonization of tuition fees
Award of joint diploma
Joint administration of students
Sustainability of the programme
Respect of international and
national QA rules and harmonise
consortium quality standards
Joiman objectives
To improve the management capacity of HEIs in the
administration and management of Joint Programmes through
creation of a common discussion platform among institutions with a relevant experience on
JPs
analysis of the existing procedures and practices in the management of JPs at Master
and doctoral level
development of guidelines, good practice examples and common cooperation tools
Network in a nutshell
Partnership:
15 European
universities
3 EM NCP
Plan:
1st year – collection and analysis of data on JP in
Europe – 2 online questionnaires, study visits and
interviews collection of JP agreement samples
2nd year – Joint PhD; JP with non-EU countries - selfevaluation, study visits and interviews
Outputs
Good practice report on JP management
Annexes: Cooperation agreement template, Glossary, example of guidelines,
national legislations on tuition fees
Report on JP at Doctoral level
Report on JP with non-EU institutions
Thematic papers and international seminars
Applicability of results:
They allow:
 mapping the process of JP management;
 Anticipating problems in the implementation phase;
 Using good practices;
 Adapting existing tools (e.g. cooperation agreement);
 Analyzing trends and models;
 Understanding the reasons for success and failure;
 Drafting new institutional strategies.
Crossing all the t’s
Joint
degree
Double
degree
Double
qualification
Joint programme,
jointly developed
by 2 or more
institutions,
leading to the
award of
Collaborative
programmes
Dual degree
Multiple
degree
Statistical data
on
JP
Questionnaire
on Questionnaire
management:
institutional policies and
89 valid questionnaires received,
strategies for JP:
from 45 institutions, covering
36 institutions from 19
75 JPs, among which:
countries, covering:
34 EMMC and
28 JPs at bachelor level,
55 not EMMC.
154 JPs at master level, and
59 JPs at doctorate level
JOIMAN
findings and recommendations
The most frequent/popular JP models
• Offered at all or several partner universities
• 1 study period abroad
Core courses • Final thesis at home university or outside HEI
Trip
programmes
Bilateral
mobility
Intensive
residential
modules
• All students start at the same institution
• More than one mobility period
• Students are together from the beginning to the end
• One year at the starting institution
• Second year at the second institution + research for the thesis
• Mobility destinations may be fixed or chosen depending on the starting institution or fee.
• One of the above models + intensive residential module at one of the institutions. Usually
outside lecture periods.
• For the modules all students are together.
Analysis of implementation directs development phase
• Application phase
• Student selection
• Enrolment/ registration,
visas
• Orientation measures
•Agreement on tuition fees
•Formation of budget and its
division among partners
•Diversification of financial
support, external funding
•Agreement on internal QA
system
• Academic calendar
• Grading scales
• Credit transfer
• Individual consultations
• Graduation documents
Services for
applicants
and students
Studies and
graduation
Finance and
quality
management
Mobility
• Additional funds for
specific services
• Cultural integration
• Visas, accommodation
• Consultations
IMPLEMENTATION PHASE
Students’ administration timeline
Application
Transversal processes
Promotion
Receipt of application
Selection
Selection round for non EU
Selection round for EU
Communication of results
Admission
Enrolment
Visa procedures
Enrolment procedures
Welcoming services
Welcoming
Language training
Cultural integration
Academic Tutoring
Teaching
Preparation to the mobility
Transfer of student’s’ career
Tutoring of the mobility
Q
U
A
L
I
T
Y
A
S
S
U
R
A
N
C
E
Welcoming services
Mobility
Cultural integration
Academic Tutoring
Transfer of students’ career
Dissertation
Joint jury
Diploma and
DS
Joint signature or request
of multiple diplomas
M
E
A
S
U
R
E
S
Quality in the
application phase:
transparency
Quality of the
selection
Quality
management tools
Evaluation of
teaching
Evaluation of
services
F
I
N
A
N
C
I
A
L
Sharing of the budget
Management and
distribution of fees
Management of
scholarships
Reserves for
sustainability
Ex post evaluation:
student’s career
Ex – post evaluation:
feedback from the
labour market
Overall evaluation of
the programme
M
A
N
A
G
E
M
E
N
T
Accounting /
reporting
Role of administration
Apply rules
Adapt rules
Joint
programme
Know rules
JOIMAN findings and recommendations
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Develop a strategic policy on JPs at institutional level;
The importance of the selection of partners;
Verification of national legislation and educational systems;
Ensuring institutional commitment;
Involvement of stakeholders;
Establishing cooperation with external services or institutions;
Creating a budget of the programme and calculating costs
Develop a framework to sustain the JP in the long term;
Setting up a quality assurance system;
Setting up specific services in support to mobility;
Division of roles within the partnership;
Negotiations on procedures;
Develop a good, comprehensive cooperation agreement.
JP and JD in Lithuania
DE JURE
Ministerial decree of
December 31 , 2009:
• Allows JP
• Allows JD or double degree
• For JP minimum 30 ECTS
credits have to be earned at
partner institution (dictates
model and number of
partners)
DE FACTO
 Diploma regulations concern only
national diploma (Diploma has to
be agreed on with ministry,
document protection centre and
language committee
 DS – insistent request for the
Lithuanian language undermines
partnership interests.
 Recognition of qualifications –
QA centre and Ministry
 Accreditation of the programme –
only regulations for national
programmes
Thank you for your attention!
JOIMAN web site: www.joiman.eu