Capacity Assessment
Implementation Plan Template
NOTE:
•This tool/guidance has been developed based on the experiences of the DaO Pilot countries.
•Capacity assessment team to develop implementation plan with UNCT.
11 March 2016
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From Capacity Assessment to Implementation
Capacity difference
Overlaps
Capacity
assessment
quantifies:
Gap in terms of numbers and skills
Potential resource synergies from
inter-agency cooperation
Implementation
plan will address:
How can we fill both the number and
the skill gap?
How can we realize synergies without
laying off staff?
Short term
options
Number gap: Hire additional staff (if
budget available)
Skill gap: Conduct a job matching
exercise/organize a job fair
Conduct HR inventory, i.e., look at
contracts, retiring dates, etc to
restructure through natural attrition
Medium to long
term options
Number gap: Professionalize recruiting
and retention process; engage in
workforce planning
Skill gap: Engage in capacity building
(i.e. targeted trainings to develop
specific skills) and define career paths
Cluster functions to realize full synergy
potential and train functional
specialists
Develop HR strategy to ensure disciplined future recruitments of preferred
profiles and no replacement of less needed profiles when leaving or retiring
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Implementation Plan - Template
Activity
Hire new/additional staff
Recruitment of a positions in function b
Recruitment of c positions in function d
Recruitment of e positions in function f
Plan to fill roles in interim
• Identify program manager
• Identify people
Conduct HR inventory
Organize job fair
Develop inter-agency training plan
Develop HR strategy
Plan for Joint Programme implications
Programming for 2009 and 2010 to reflect additional capacities
Resource mobilization
Review ways to consolidate program management in joint programs
Request HQs and donors to accept different approaches to reporting
Plan resources for Joint Budgetary Framework
Develop and agree plans for common premises
Jan
Feb
Mar
2009
Apr May
Jun
Jul
Note: The activities shown here do not constitute best practice. The appropriate implementation activities need to
be based on the outcomes of the capacity assessment and will therefore differ by country. It will be the
responsibility of the UNCT to agree on an implementation plan during the capacity assessment workshop.
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Example – Tanzania’s implementation plan
Activity
Recruitment of policy advisors / TAs [JP teams]
Positions filled national [end May]
Positions filled international [end June]
Plan to fill roles in interim [MA + JP teams]
Identify program management & operations staff for JPs [MA + JP teams] - ask
Comms Team about communications
Hire program manager / TA person for JP1 [ILO, MA + JP team]
Identify people [by end April]
Define sector lead agency roles [UNCMT]
Sector strategies for TA/Policy advice [UN agencies]
Seek funds to extend extra RCO positions to support Delivering as One [RC + UNCMT]
Plan for new JPs [include policy advice & TA strategies]
Programming for 2009 JPs to reflect additional Policy Advisory & Technical Assistance
capacities
Resource mobilisation [UNCMT]
Review ways to consolidate program management in JPs [UNCMT]
Request HQs and donors to accept different approaches to reporting e.g. reduced
frequency, joint reporting, and/or government reporting
Raise resources for One Fund for 2009 [RCO]
Develop and agree plans for common premises
2008
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
▲
Activities continued
through 2009 – 2012
include:
▲
• Task force
addressing and
implementing
various components
of common
premises
▲
▲
▲
▲
• Transition of JDs
from Programme
Management to
Policy and Technical
advisory focus
▲
MA = Managing Agent
JP = Joint Programme
UNCMT = UN Country Management Team
RC = Resident Coordinator
TA = Technical Advisory
Source: UNCT retreat on capacity assessment, 12-13 March 2008
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