Copyright © 2015 HCL Technologies Limited | www.hcltech.com
OUR UNDERSTANDING OF YOUR CHALLENGES
Onboarding
&
SAP ID
generation
Incorrect application of
cash due to non
receipt of remittance.
Due date is
calculated by system
based on Invoice date
and Pay term c
Delay in submission of
invoices by Partners
Payment advise
sent to
registered mail
ID
Payment
done on due
date thru
automatic
payment
Creation of
PO/ SOW
TP
Life
Cycle
Matching
invoice with
approved
time sheet
Copyright © 2015 HCL Technologies Limited | www.hcltech.com
Filling of
timesheet
Timesheet
Approval by
RM/PM
Invoice
Submission
in portal
2
40% cases resources are
deployed without a PO
even after 1 month of
service
Timesheet
Integration
with SAP
20% of the
resources don’t fill
the timesheet on
regular basis.
30% of the RM’s do
not approve
timesheets on timely
basis
P2P PROJECT CURRENT STATUS & NEXT STEPS




Payments are based on approved HCL Timesheets
Timesheet is interfaced into SAP
Automated process for calculating amount due to Partners
Any mismatch of Time/Rate between Invoice and SAP will be put on
hold for further research
 Invoices that are auto matched are paid automatically without any
manual intervention as per due dates
 Dedicated Team of
12 resources led by
Chartered
Accountant
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Copyright © 2015 HCL Technologies Limited | www.hcltech.com
 Completely Automated
Process with minimal
manual intervention
 Auto Pay run Scheduled
twice a week
 Auto Calculation of Due
Dates
WHAT ARE WE DOING DIFFERENTLY
Vendor Portal
Increased
Visibility
&
Transparency
Enhanced
Partner
Service
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 Vendor Portal has been launched for strategic Partners that will enable you to get visibility
into the life cycle and status of your invoices
 Please Complete the forms that has been handed over to you so that we can enable your
access to the Portal. Please ensure that you fill up the right form.
 We will be setting up 3 webinars to train you/your representative on the usage of the
portal. There will be separate calls for India and GEOs.
We are moving away from Individual responses to a common email id to
enable tracking and ensure quick response (APTPGeos@hcl.com)
Please provide us your updated email id so that we can send Remittance
advices
Copyright © 2015 HCL Technologies Limited | www.hcltech.com
OUR GOAL IS TO PAY YOU ON TIME – 100%
Mismatch of
time claimed &
approved
Resource
deployed
without a PO
Time Sheets
not filled by
the resource
Invoice Not
received by
HCL
Expenses
claimed but
not approved
by PM/RM
Payment On
Time 65% to 100%
Help us to Help You!!!!
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Copyright © 2015 HCL Technologies Limited | www.hcltech.com
Time Sheets
not approved
by the PM/
RM
Doug Flutie the
Hail Mary Pass
Thank You!
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Copyright © 2015 HCL Technologies Limited | www.hcltech.com
$6.8 BILLION | 105,000 EMPLOYEES | 31 COUNTRIES
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